DOCUMENT RESUME ED 082 790 LI 004 512 TITLE Coping with Change: The Challenge for Research Libraries. Minutes of the Meeting (82nd, May 11-12, 1973, New Orleans, Louisiana). INSTITUTION Association of Research Libraries, Washington, D.C. PUB DATE May 73 NOTE 121p.(0 references) AVAILABLF FROM The Association of Research Libraries, 1527 New Hampshire Ave., N.W., Washington, D. C. 20036 ($5.00) EDRS PRICE MF-$0.65 HC-$6.58 DESCRIPTORS Change Agents; Conference Reports; Financial Support; *Library Associations; *Library Automation; *Management; Meetings; Post Secondary Education; *Research Libraries; University Libraries IDENTIFIERS *Association of Research Libraries; National Commission on Libraries and Information ABSTRACT The program elements of this meeting focus ,on what research libraries are doing in response to opportunities -to meet challenges of changing educational trends, the threats of shifting financial basest and improved techniques in management and operation. The Lollowing presentations were made under the general heading "Changing Technology: Machine-Readable Data Bases": Introduction, Computer - readable data bases: library processing and use, Libraries, Librarians and Computerized Data Bases, The Northeast Academic Science Information Center, Future Possibilities for Large-Scale Data Base Use, and Information for Contemporary Times. Other presentations were made on: the National Commission on Libraries and Information Science, the Management Review and Analysis Program, the Role and Objectives or the Association of Research Libraries (ARL) as a Agent for Ch.Lnge, the Changing Role of the University Library Director, Americ.n Libraries from a Eropean Angle, and the National Commission on Fir. ncing Postsecondary Education. These program presentations are folloc d by the business meeting and committee reports. (Other ARL meetiv;s minutes are ED 067115 and LI 004 505 through 004 511.) (SJ) ASSOCIATION OF RESEARCH LIBRARIES OFFICERS AND BOARD OF DIRECTORS 1973 William S. Budington, John Crerar Presidenc Ralph H. Hopp, University of Minnesota - Vice President & President-elect John P. McDonald, University of Connecticut - Past President Ben C. Bowman, University of Rochester (Jan. 1974) Richard De Gennaro, University of Pennsylvaaia (Jan. 1976) Arthur Hamlin, Temple University (Jan. 1974) Roy L. Kidman, University of Southern California (Jan. 1975) Warren Kuhn, Iowa State University (Jan. 1975) Stanley McElderry, University of Chicago (Jan, 1976) David Weber, Stanford University (Jan. 1974) Virginia P. Whitney, Rutgers University (Jan. 1976) STAFF Stephen A. McCarthy Executive Director Suzanne Franki- Assistant-Executive Director P. K. Yu Director, Center for Chinese Research Materials Duane Webster Director, Office of University Library Management Studies Jeffrey J. Gardner Management Research Specialist The Association of Research Libraries 1527 New Hampshire Avenue, N.W. Washington, D.C. 20036 Telephone (202) 232-2466 FILMED FROM BEST AVAILABLE COPY US bCPANTME,T Or NF TN, US ISSN 00419652 EDUCATMN NATIONAL 1115/Itiii EtVICAS.ON 'S.I N ... I11, 1I/A, I.P. I, ' 4.14 1,t '114%/lt01 (7/ Al ON I 'It ICY COPING WITH CHANGE: THE CHALLENGE FOR RESEARCH LIBRARIES Minutes of the Eighty-Second Meeting May 11-12,1973 New Orleans, Louisiana ASSOCIATION OF RESEARCH LIBRARIES CONTENTS Page Opening 1 CHANGING TECHNOLOGY: MACHINE-READABLE DATA BASES Introduction -- Gustave A. Ilarrer 2 Compiter-readable Data Bases: Library Processing and Ilse - -J.L. Carmon 4 Li.Jr,tries, Librarians and Computerized Data Bases--Robin A.C. Fearn . 11 The Northeast Academic Science Information Center--Alan Ferguson . 20 Futur Possibilities for Large-Scale Data Base Use-"-John Beresford . 24 Infomation for Contemporary Times--David Weber 31 NATIONAL COMMISSION ON LIBRARIES AND INFORMATION SCIENCE--Charles Stevens 39 EFFECTING CHANGE IN THE MANAGEMENT OF LIBRARIES: THE MANAGEMENT REVIEW AND ANALYSIS PROGRAM Introduction and Overview--Duane Webster 41 Applications of the Program 47 Timothy A. Brown , 47 Michael Buckland 51 George Shipman 57 Perspectives of the Library Directors 61 Richard Boss 61 Warren Kuhn 64 Joseph Dagnese 70 Discussion 72 THE ASSOCIATION AS AN AGENT FOR CHANGE: THE ROLE AND OBJECTIVES OF ARL PresentationDavid Kaser 81 Discussion 84 iii Page THE ORNGING ROLE OF THE UNIVERSITY LIBRARY DIRECTOR IntroductionRichard Dougherty 95 PresentationRobert B. Downs 96 Presentation- Robert Vesper 102 Discussion 101 AMERICAN LIBRARIES FROM A EUROPEAN ANGLE: A NEW LOOKHerman L ebaers . 112 NATIONAL COMMISSION ON FINANCING POSTSECONDARY EDUCATION--James Farmer 116 BUSINESS MEETING Reports of the Commissions of the ARL 123 Survey Regarding Book Funds 132 Association Finances 133 Resolution on Tax Reform 134 Report of the Executive Director 135 Report of the President 139 New Business 141 APPENDICES A. ARL Committee on Role and Objectives, Draft Report, April 2, 1973 143 B. Report of the ARL Committee on Role and Objectives, May 21, 1973 . 147 C. The Changing Role of Directors of University Libraries, by Arthur M. McAnally and Robert B. Downs (Reprinted from 150 College & Research Libraries, March 1973) D. Systems and Procedures Exchange Center (SPEC) 162 E. Resolution on Tax Reform Act of 1969 164 F. Foreign Newspaper Microfilm Committee Report 165 G. Attendance at 82nd Meeting 167 H. Commissions and Committees of ARL 171 iv ASSOCIATION OF RESEARG1 LIBRARIES Minutes of the 82nd Meeting William S. Budington, presiding The Eighty-Second Meeting of the Association of Research Libraries was held at the Fairmont Roosevelt Hotelin New Orleahs, Louisiana on May 11-12, 1973. President William S. Budington opened the meeting by welcoming and introducing representatives of new ARL member libraries, new and alternate representatives attending their first ARL meeting and guests of the Association. Mr. Budington began the program by explaining its theme, "Coping with Change: The Challenge for Research Libraries." 1 COPING WITH CHANGE: THE CHALLENGE FOR RESEARCH LIBRARIES Introduction MR. BUDINGTON: The theme of the 82nd Meeting of the ARL is: "Coping with Change: The Challenge for Research Libraries." The program elements planned for this meeting focus on what we are doing in response to opportunities to meet challenges of changing educational trends, the threats of shifting financial bases, and improved techniques in management and operation. Most of our days are taken up with these pressing problems and opportunities in our institutions and in our Association. The program for this meeting will include impressive evidence of considerable progress in meeting these challenges. In recent ARL Board Meetings, however, the thought occurred to a number of us that it would be unfortunate if our professional insights are limited to "coping with change," which implies reacting to pressures imposed on us from outside. We need occasional reminders of the need to anticipate the nation's information requirements in 1980 or even sooner, and how we should prepare ourselves to initiate fundamental changes. We must be able to direct our attention beyond the problems imposed upon us this week and this year, so that in due course we can effect meaningful change through sound professional judg- ment. We must begin now to develop an intellectual climate in which research librarianship will have a major role. This morning, however, we will turn to the problems and prospects facing us in the immediate future. Our first program deals with the change in infor- mation records and sources--a change which we all must understand and accommodate. The program is sponsored by one of the Association's newest committees, the Committee on Machine-Readable Data Bases, and came about as a result of forward thinking by the Commission on Access to Resources. The organizer and moderator of this program element is the Committee Chairman, Dr. Gustave A. Harrer, Director of Libraries at the University of Florida. MR. HARRER: The Committee on Machine-Readable Data Bases is very pleased to bring you this program this morning. The Committee is composed of Hugh Atkinson from Ohio State, Richard De Gennaro of Pennsylvania, Richard O'Keeffe of Rice, and Glenora Rossell of the University of Pittsburgh, and myself. The charge to the Committee by the Association was to encourage consideration of the place of machine-readable data among the information services of research libraries, to determine practical ways for providing access to such data, and to publicize effective ways of using these data bases. 4 2 The Committee has had one meeting which was spent planning this program, the purpose of which is to present speakers of -arying backgrounds who are involved in a variety of ways in using data bases. The speakers will share with us their thoughts regarding the role of data bases in information retricval, in library services, and in the library world ia general. I have asked the speakers to do a little bit of "blue skying," and talk about the prospects and problems that they see we are going to face in the future. Without further delay, we will begin the program with Dr. James Carmon, who is the Director of the University of Georgia Computer Center. 3 COMPUTER-READABLE DATA BASES: LIBRARY PROCESSING AND USE James L. Carmon, Director Office of Computing Activities University of Georgia In leading off the presentations on large computer-readable data bases and the implications for handling these data bases by libraries, I would like to begin by surveying briefly the requirements for acquiring and handling