ACH Services & Payments iTreasury Module User Guide It’s time to expect more. Regions Bank | Member FDIC 032013 1 Welcome to Regions iTreasury Welcome to Regions iTreasury online banking. The iTreasury suite of services provides an electronic window to your bank account through any PC with access to the Internet. iTreasury gives you the tools you need to manage your accounts from one point of control. using a standard web browser, you will be able to access a streamlined menu of easy to use cash management products. Need Help? If you have questions after reviewing this guide, call Regions Commercial Client Services at 1-800-787-3905 from 7 AM to 6 PM Central Time. Minimum Operating Requirements > ® ® > Screen resolution of 1024 x 786 or larger. > The browser should have the latest version of Sun Microsystems Java enabled (www.sun.com). > High-speed Internet connection. > Getting Started Depending on your company’s elected service options and individual user permissions, you may or may not see all screens and options to perform the tasks described in this guide. Access iTreasury by entering the following URL into your web browser: https://itreasury.regions.com 2 ACH SERVICES AND PAYMENTS The Automated Clearing House (ACH) is a central clearing facility operated by the Federal Reserve Bank. This clearing house receives and distributes electronic payments among banks and performs settlement functions. The ACH Network includes financial institutions located in the United States, Guam and Puerto Rico. Using iTreasury, companies can initiate electronic payment or withdrawal transactions. These transactions flow through Regions to the Automated Clearing House which then distributes them to the receiving banks. On the settlement date, funds are transferred between your account and the account of the receiver. If you initiate electronic payroll transactions through Regions, the transactions are sent through the Automated Clearing House to your employees’ banks. On the settlement date, Regions debits your account and the respective institutions credit your employees’ accounts. Note: Information regarding ACH and NACHA rules has been gathered from the ACH and NACHA guides. For further detail and information regarding ACH and / or NACHA rules, visit http://nacha.org. ACH TIMEFRAMES iTreasury Processing Windows (Central Time) o 10:00 AM o 12:45 PM o 3:45 PM o 6:00 PM o 8:00 PM – Batches released after the last window of the day will process in the first window of the following business day (10:00 AM). Note: Batches may be future dated up to 30 calendar days. Reversals – Requests must be submitted to Regions Commercial Client Services before 3:00 PM CT for same day processing. Returns – Requests must be submitted to Regions Commercial Client Services before 3:00 PM CT for same day processing. Note: Successful ACH reversals and returns are not guaranteed. Contact Regions Commercial Client Services for additional information on initiating requests of this type. ACH SERVICES WORKFLOW The options available under ACH Services may include the following (depending on the user’s level of access): Common ACH Applications Database Maintenance Batch Maintenance Import, Export and Validator Regions iTreasury User Guide 3 ITREASURY ACH APPLICATIONS ACH applications define the type of transfer being initiated. Each application has been designed to hold the specific information needed to complete a particular type of transaction. For example, when paying employees via direct deposit, the appropriate ACH application selection would be Payroll. Similarly, tax applications process payments to federal, state or local agencies. There are numerous ACH applications available from which to choose. The following are examples of some of most commonly used ACH applications. Note: For a complete list of the available ACH Applications and their descriptions, refer to ACH Application Descriptions later in this section. ACCESS DATABASE SUMMARY & DETAIL Transaction records / entries can be entered manually or imported into an existing database. The manual keying of entries is performed on the Database Detail screen, which is accessed from the Database Summary screen. To access these screens, follow the steps below: 1. From the iTreasury Dashboard (main screen), select ACH Payments. 2. Click the Name link. 3. The system will display the Database Summary screen. To create a new entry or transaction record for payee information to be entered manually, click Add. The system will display the Database Detail screen. a. The Database Detail screen is specific to the type of application selected for the current database. The information required may be different depending on the type of transaction being created (i.e. payroll, cash concentration, EFTPS tax, etc). Regions iTreasury User Guide 4 APPLICATION: Payroll One of the most commonly used ACH applications is Payroll. The following is an explanation for each field on the Database Detail screen for this application. Employee Name First and last name of the recipient / employee receiving the funds. Identification to track each entry. If there is no defined ID for this entry, it is recommended Employee ID to use the last 4 digits of the employee’s Social Security Number or last name. Any type of unique identifier can be entered. Net Pay Exact dollar amount intended to post to the recipient’s account. Employee’s Bank ID Receiving bank’s routing/ABA number. Employee’s Bank Acct Recipient’s account number at the receiving bank. No Recipient’s account type. The available options are: Checking Account Type Loan Savings Current date or leave blank. If left blank, the system will prompt a confirmation of the blank Start Date field when saving. If a future date is entered, the system will not include this transaction in any batches created prior to the date entered. Leave blank unless creating a prenote-only batch ($0.00 batch to verify account Create Prenote information) before submitting live payroll. If sending a Prenote batch, allow 10 days for all items to settle or reject before submitting live payroll batches. Last Pay Date Leave blank. The system will auto-fill and update field after each submitted batch. Leave blank. The system will auto-fill and update field after each submitted batch (if Prenote Date applicable). Leave blank unless restricting this specific entry from being included in a future batch. If Hold Transfer Hold Transfer is selected, be sure to remove the checkmark when ready to include the entry in a batch. 1. To add another entry right away, click Add. 2. To save the entry, click Save. 3. To clear all fields, click Reset. 4. To return to the Database Summary screen, click the Database Summary link at the top of the screen. Regions iTreasury User Guide 5 APPLICATION: Cash Concentration Remote Location Name of the receiving company or branch. Name Identification number, store location number or general ledger number for the receiving Remote Location No company / branch. Amount Exact dollar amount intended to be debited from the remote account. Remote Bank Acct No Account number at receiving bank. Remote Bank ID Receiving bank’s routing / ABA number. Remote location account type. The available options are: Checking Account Type Loan Savings General Ledger Current date or leave blank. If left blank, the system will prompt a confirmation of the blank Start Date field when saving. If a future date is entered, the system will not allow a batch being created to include this specific entry until the future date has been reached or passed. Leave blank unless creating a prenote-only batch ($0.00 batch to verify account Create Prenote information) before submitting live batch. If sending a prenote batch, allow 10 days for all items to settle or reject before submitting live batch. Last Transfer Date Leave blank. The system will auto-fill and update field after each submitted batch. Leave blank. The system will auto-fill and update field after each submitted batch (if Prenote Date applicable). Leave blank unless restricting this specific entry from being included in a future batch. If Hold Transfer Hold Transfer is selected, be sure to remove the checkmark when ready to include the entry in a subsequent batch. 1. To add another entry right away, click Add. 2. To save entry, click Save. 3. To clear all fields, click Reset. 4. To return to the Database Summary screen, click the Database Summary link at the top of the screen. Regions iTreasury User Guide 6 APPLICATION: Consumer Debits & Credits Customer Name First and last name of the recipient being credited / debited. Identification to track each entry. If there is no defined ID for this entry, it is recommended Customer ID to use the last 4 digits of the Customer’s social security number or last name. Any type of unique identifier can be entered. Amount Exact dollar amount intended to be credited/debited from the recipient’s account. Customer Bank ID Receiving bank’s routing / ABA number. Customer Bank Recipient’s account number at the receiving bank. Account No Recipient account type. The available options are: Checking Account Type Loan Savings Select the type of transaction intended to post to the recipient’s account. Transaction Type Credit Debit Two-character field specifically designated for submitting funds for medical savings. Leave Discretionary Data blank unless instructed otherwise. Current date or leave blank. If left blank, the system will prompt a confirmation of the blank Start Date field when saving. If a future date is entered, the system will not allow a batch being created to include this specific entry until the future date has been reached or passed. Leave blank unless creating a Prenote-only batch ($0.00 batch to verify account Create Prenote information) before submitting live batch. If sending a Prenote batch, allow 10 days for all items to settle or reject before submitting live batch.