Microsoft Teams Working Remotely Workshop Series Today’s Goals • Get acquainted with Microsoft Teams UI and Basic Functionality • Hands-On Demo of Features • Learn Best Practices for Using Microsoft Teams • Discuss Resources Available at UF and on the Web • Next Steps: Make the Shift to Microsoft Teams Housecleaning • Open Microsoft Teams on your computer. We’ll use during the hands-on demo. • Please mute your mics until you’re ready to speak. • It’s OK to have video turned off. Save your home internet bandwidth. • Ask questions in the chat. Our co-hosts will help during the presentation or at scheduled breaks. • Turn on Participant List to use Raise Hand, yes/no, go slower or faster, etc. • Thank you to UF/IFAS IT for use of some their slide content. What is Microsoft Teams? Trello GroupMe SkyDrive File Server Box, Inc. Dropbox Google Prezi Hangouts Polycom Google Docs VMware Horizon BlueJeans Zoom Cisco VPN Skype for Slack Lync Business Basecamp Jabber Acano What is Microsoft Teams? Why Microsoft Teams? • The hub for teamwork, no matter where you are located. • Way more than just chat or video meetings • Fiscally responsible. • Part of the Microsoft Campus License. When To Use Microsoft Teams • Skype for Business vs. Teams Chat • Network File Share vs. Teams Channel Files • Zoom Meeting vs. Teams Audio/Video Meeting Questions? Microsoft Teams Basics Devices Desktop Apps Mobile Apps Web Browser Windows iPhone Android OS X 10.10+ Edge Edge Chromium Chrome iPad Linux (Beta) Channels Conversations Views Grid View List View Change The “Three Dots” Chats Teams Channels Files App Bar App Bar • Activity Feed – Filter Your Activity Feed App Bar • Activity Feed – Manage Notifications App Bar • Chat App Bar • Teams App Bar • Calendar – available to UF employees in Microsoft 365 cloud App Bar • Calendar – Managing Shifts in Teams App Bar • Files Live Events • Produce live events for up to 10,000 attendees – for free! Teams Mobile App FILES TEAMS TABS CHANNELS CAMERA MORE Questions? Student Affairs Demo Team • Want to test the Microsoft Teams features? • Join the Student Affairs Demo Team and • Team Code: 16nrgea Demo Time • Chat • Start new chat with one person and then multiple (group) • Rename Group Chats • Pin Chat • Other options Join our Demo Team Team Code: 16nrgea Demo Time • Building a Team Join our Demo Team Team Code: 16nrgea Demo Time • Uploading Files to a team • Work collaboratively on a file • Microsoft Word is temporarily requiring to open in Word Online (web) or Word (desktop) • Do you remember the “Three Dots?” • Version History • In Office products, click the title bar section with file name • Click down arrow Join our Demo Team Team Code: 16nrgea Demo Time • Integrations – Microsoft Planner (soon to be Microsoft Tasks) Join our Demo Team Team Code: 16nrgea Demo Time • Integrations – Send an Email to a Teams Channel Join our Demo Team Team Code: 16nrgea Demo Time • Scheduling Team Meetings in Outlook Join our Demo Team Team Code: 16nrgea Best Practices • Establish the purpose of the team • Is your purpose better handled by a Group Chat in Teams? • Does a Team already exist for this? • In most cases, this will be a YES. Just ask around your department. • Build channels and content prior to inviting people • Copy your files and create announcements as needed • Craft a welcome announcement • Use the Advanced writing in conversations to switch post to announcement • Keep owners to a minimum but have at least two for continuity • Choose your owners wisely – they have complete control • Review all your Team settings and adjust as needed • Install Teams on all your devices, personal and UF owned • Available as a separate download or part of Office365 Pro Plus software Resources • Student Affairs Technology Self-Help • https://it.ufsa.ufl.edu/tutorials/teams-tips • Want to re-watch the videos I shared? Look under Resources. • IFAS Jurassic County Microsoft Teams site • They have weekly trainings on Microsoft Teams functions • Team Code - ecgm1r1 Working Remotely Workshop Series • Learning and Development for Student Affairs Employees • https://team.ufsa.ufl.edu • We will post our content here – including any workshop session recordings • Do you have an idea for a future training? • Let us know!!!! • Future topics, presented by the experts: • DocuSign • Qualtrics • Creating video trainings • And more! Next Steps • Switch an upcoming meeting from Zoom to Teams • Start your next IM/chat inside of Teams • Start a group chat and rename it, then pin it • Review best practices and create or join your first team • Upload files and start collaborating.