Microsoft Word 2010 Getting to Know Word 2010 Location: Central Library, Technology Room Visit Schenectady County Public Library at http://www.scpl.org (The following document based on Word 2007 from Microsoft - Lynchburg College Office Tutorial) 1 Introduction to Microsoft Word 2010 Introduction Microsoft Office Word is a word-processing program that gives you the ability to create a wide variety of documents - letters, posters, charts, newsletters, envelop labels, and more! The Quick Access Toolbar, Ribbons, Tabs and Groups – provide access to common features of Word and other applications. To open an application, double-click on your desktop or taskbar icon. Or, click the button, in the lower left corner of the screen, then click All Programs, move the cursor over Microsoft Office and select the application you desire. (When you need to click a mouse button, it will mean to click the left mouse button – unless otherwise indicated.) The Microsoft Office Screen – File, Ribbons, Tab and Group examples. Minimize Ribbon and Quick Access Toolbar Help Title Bar Close Button Ribbon File Tab Vertical Scroll Insertion Point Bar Document Window Document Window Horizontal Scroll Bar Zoom Slider Horizontal Scroll Bar Status Bar View Buttons 2 Getting to Know the Tabs and Ribbons: File – Contains commands for working with a file such as save routines, your recent file list, print, help and information about your document. The preview pane gives you additional information about the document. Office 2010 has a new feature on Word, Excel and PowerPoint for AutoRecover (autosave) documents. Manually saving your files is the best way to protect your work. However, there may be occasions such as a power outage or a problem with the Office program when that would not be possible. To learn more how to automatically save and recover Office files, see the Help and enter a search term like “autosave” or “auto recovery”. Quick Access Toolbar Quick Access Toolbar (U pper left corner) –contains several of the most used buttons in Office applications – Save, Undo, Redo, Print and Print Preview. You can customize this toolbar by adding and removing options using the dropdown Customize Quick Access Toolbar menu or right clicking on the ribbon task.. For example, to add an Insert Picture button from the Insert Ribbon, click the Insert Tab and then RIGHT click the Insert Picture button. Choose Add to Quick Access Toolbar. Picture button was added. To remove buttons from the Quick Access Toolbar just RIGHT click on the button you desire to remove and choose Remove from Quick Access Toolbar. 3 Ribbons Ribbons stretch across the top of your application screen with features to assist you as you click the Ribbon Tabs. Tabs Tabs/Ribbons - Tabs are similar to the drop down menu choices in previous versions of Office. The Home Ribbon for Word 2010 looks like the image below. The ribbon can be customized to add/ remove features. Right click on the ribbon for the Customize The Ribbon option. Groups Each group contains similar tasks. For example, the Font group on the Home ribbon includes font type, size, color and special effects like bold, underline, and italics. The Paragraph group contains tasks that relate to how your paragraph will look, such as line spacing, bullets, indenting, and text positioning. If you want to see all the font features, click the Open Group arrow to the right of Font. 4 Select Text Mini Toolbar “Pop up” type mini toolbars appear throughout 2010 Office. When you’re working with text and fonts and highlight the text - a Select Text Mini Toolbar appears! When you pause your cursor over highlighted text, a “shadow like” toolbar appears. When you move our cursor over the toolbar, it is ready for you to use to modify our text. Paragraph The Paragraph menu screen appears when you click the Open Group arrow to the right of the Paragraph Group. The Paragraph tab includes line spacing options. The default spacing for Word 2007 is 1.15 between lines and a blank line between paragraphs. You can select a Quick Style set to change line spacing for an entire document and before/after a paragraph; or use the line spacing option in the Paragraph Group. To set the default to single-spacing for all new documents 1) On the Home tab, in the Styles group, click Change Styles. 2) Point to Style Set, and click Word 2003. 3) In the Styles group, click Change Styles, and then click Set as Default. (Note: If you try using another style set in your document and you want to return to your custom default setting, click Change Styles in the Styles group, point to Style Sets, and then click Reset to Quick Styles from Template.) Styles. When you highlight a paragraph and move the cursor over the choices in the Styles group, the entire paragraph changes to that Style! 5 Other Tabs/Ribbons The other Tabs/Ribbons contain their own Groups – associated with that Tab. The Insert Tab/Ribbon (below) has logical items that you would insert into a document – Shapes, Pages, Tables, Illustrations, Links, Headers/Footers, Text and Symbols. The Page Layout Tab/Ribbon selection items include – Themes, Page Setup, Page Background, Paragraph and Arrange. The References Tab/Ribbon will assist those publishing long documents, articles or books – Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities. The Mailings Tab/Ribbon lets you work with Envelops, Labels, Mail Merge, Fields and Preview. It includes Create, Start Mail Merge, Write and Insert Fields, Preview Results and Finish. The Review Tab/Ribbon has the Proofing Tools, Comments, Tracking, Changes, Compare and Protect features. The View Tab/Ribbon allows you to change the document Views, to Show/Hide, Zoom and arrange your Windows. 6 Special Features Tabs and Ribbons If you insert an image or other enhancement, you will discover that enhancement will have it own special tab/ribbon. For example, if you insert a clipart of a red dragon, you change the dragon’s color, give him a shadow, and add a boarder and picture effects such as a soft glow. Printing Always print preview your document before sending it to the printer. You will save yourself a lot of frustration and paper! You can add the print preview feature to your Quick Access Toolbar or, with Windows 7 – the preview is part of the print screen. 7 In addition, the preview pane also displays the number of pages in the document. Using the Settings feature, you can print all the pages, the current page, or a range of pages. You can adjust the orientation, paper size, and customize your margins at the print screen Some of these features are also available on the Page Layout tab/ribbon. Check the Info feature under for File for Versions through the auto-saved feature, permissions, and file properties. 8 Now you try it! Writing a Letter 1. Open and save a document to the desktop. Name the document Letter. 2. Change the font type. (Be sure to choose a font that will be easy to read.) 3. Change the font size to 14. 4. Enter your return address on the right side of the document. 5. Enter the inside address on the left and 3 lines down from your return address. Use the following for the inside address: Reference Department, Schenectady County Public Library, 99 Clinton Ave., Schenectady, New York 12306. 6. Enter your greeting 4 lines down from the inside address. (What is your default line spacing?) 7. Write a short letter to the Reference Desk asking a hypothetical research question. 8. Enter your closing. 9. Save and do a Print Preview. Adjust position of body of your letter so it looks well-placed on the page. Repeat Print Preview. Extras: Place your cursor at the end of the inside address. Go to Mailings>envelops. Enter your address in the default address box and the computer will already have the inside address. You could now print an envelope for your letter. Extras: dress up your letter with an image from the internet. Insert a picture at the top left of your letter that relates to your research question. Extras: add a footer that includes your telephone number, e-mail, or a “thought for the day” 9 .