Tele : 6217 Headquarters Chhattisgarh & Odisha Sub Area Naya Raipur (CG) 4300/28/ST-11 15 Feb 2020 ___________________ (Contractor Concerned) NIT/CALL NOTICE : CONCLUSION OF CIVIL HIRED TRANSPORT CONTRACT FOR THE CONTRACT PERIOD 01 APR 20 TO 31 MAR 21 AT HQ CHHATTISGARH & ODISHA SUB AREA Dear Sir/Madam 1. Online tenders are invited from registered ASC contractors and unregistered vendor/ firms for provision of CHT as mentioned in Para 2 below for the period 01 Apr 2020 to 31 Mar 2021. Tenders will be opened at 1215hrs on dates and venue given below:- S No Tender Call Dt of Opening of Tenders Venue (a) 1st Call 07 Mar 20 (Saturday) HQ COSA (ST Branch) (b) 2nd Call 27 Mar 20 (Friday) HQ COSA (ST Branch) (c) 3rd Call 24 Apr 20 (Friday) HQ COSA (ST Branch) 2. Details of stations/items for contracts are given at Appx ‘A’ of this call notice. 3. Critical Dates. Critical dates of 1st Call (07 Mar 20) for the subject tender are as under:- Serial Events Timelines (1ST Call) Number Date Time (a) Published Date (First Call/Subsequent 15 Feb 20 1830 hrs Calls) (b) Bid Document Download/Sale Start Date 15 Feb 20 1830 hrs (c) Bid Clarification Start Date 15 Feb 20 1830 Hrs (d) Bid Clarification End Date 23 Feb 20 1100 Hrs (e) Bid Submission Start Date and Time 15 Feb 20 1830 Hrs (f) Bid Submission End Date and Time 07 Mar 20 1200 hrs (g) Bid Opening Date and Time 07 Mar 20 1215hrs onwards 4. Detailed instructions to tenderer specific to above mentioned contracts will be available post publication of tenders on Defence Procurement Portal (http://defproc.gov.in). General instructions and guidelines for bidder enrolment are available on the said portal. All vendor/firms enlisted on Defence Procurement Portal are eligible to participate in e-tendering activity. 5. Vendors/Firms who wish to bid for CHT contracts shall submit all documents as per Para 12 (a) below by 1200 Hrs on 07 Mar 2020. These documents shall be verified by a board of officers/ Technical Evaluation Committee (TEC). In case theses documents are not received or it is found by the board of officers /Technical Evaluation Committee (TEC) 2 that any vendors/firms does not meet the Performance Parameters in Qualitative Requirements (QR) for vendor verification as given in para 2 of RFP-Part-II, then bids of such vendors/firms will be rejected. 6. Net Financial Capacity. The average turnover of the vendors/firms for the last three years will be taken as the monetary limit upto which contract can be placed on the vendors/firms. In case a vendors/firms is making losses it will not be assumed that it can not be considered for contract. “Each case will be assessed and examined on its overall merits by the Recommending and Accepting Authorities”. 7. Earnest Money Deposit (EMD). FDRs on account of Earnest Money (EMD) of any of the Public Sector Bank or a Private Sector Bank authorised to conduct Government business will be made. These EMDs must be valid upto 165 days from date of opening of bid. NO FDR FOR EARNEST MONEY WILL BE ACCEPTED UNLESS THE SAME IS DISCHARGED BY THE VENDORS/FIRMS. FDRs for earnest money as mentioned in Appendix ‘A’ will be made in the name of ADST, Headquarters Chhattisgarh & Odisha Sub Area, Raipur. Only the VENDORS/FIRMS who are registered with Central Purchase Organizations (CPO) (e.g. DGS&D) are exempted to deposit earnest money. The VENDORS/FIRMS registered with Command Headquarters or Ordnance Factory or any other organization below apex level are not exempted for deposition of earnest money and required to furnish EMDs. The earnest money of three lowest tenderers will be retained till sanction/order of re-tendering of the contracts by the CFA. 9. On downloading of tender form i.e. Request for Proposal (RFP), you are also requested to read the instructions to tenderers and general/special conditions given in the tender form thoroughly before uploading e-bids to avoid any mistakes/confusion for which no representation will be entertained. Clarification if any, be obtained from this office well in advance. 10. Vendors/Firms bidding for CHT contracts will be in possessing of minimum number of following vehicle as noted against each:- S Value upto Light Buses Load CHTT (Truck with No Veh and carrying Trailer) and Water vehicles Specialist Vehicles Bowser (Truck 7 i.e. JCB, Earth Tons Movers, Crane and Tractor with above) implements etc (a) Upto 50 Lakh 3 - 2 (b) 50 Lakh to 1 Crore 5 2 3 (c) 1 Crore to 2 Crore 8 3 5 No stipulation (d) 2 Crore to 5 Crore 15 7 7 (e) Above 5 Crore 22 12 12 S Type of Vehicles Vintage as on 01 Apr of Financial No Year (a) Light Vehicles 6 Years (b) Buses 10 Years (c) Load Carrying vehicles 12 Years (d) Water Bowsers / Specialist No stipulation (vehicles to be in good Vehicles) mechanical condition) # Vintage of vehicles is required to be as on 01 Apr of financial year. 3 11. Tender Fees. In order to promote wider participation and ease of bidding, No cost of tender document will be charged. 12. Manner of Depositing the Bids. The details of manner of depositing the bids are as follows:- (a) Physical Submission of Documents in Tender Box. The following documents (hard copies) should be placed in Tender Box at HQ Chhattisgarh & Odisha Sub Area (ST), Raipur (CG) -492101 latest by 07 Mar 2020 upto 1200 hrs marked as ‘Tender Documents for CHT Contracts’ for _________(categories) _________ (station) at HQ Chhattisgarh & Odisha Sub Area (ST), on 07 Mar 2020 by 1200hrs :- (i) EMD. Original instrument for payment of Earnest Money Deposit. The details of EMD are as per Appendix ‘A’. (ii) In order to ensure that firms / contractors do not obtain contracts . beyond their financial capacity, a certificate be forward by the Bidder of the existing & Net Financial Capacity as per Appendix ‘B’. (iii) Certificate of “Acceptance of Terms & Conditions of RFP” enclosed as Appendix ‘C’. (iv) Self attested copy of acknowledgement of latest IT Return of last three years. (v) Audited Balance Sheets and Profit and Loss Statements of the firms for the previous three financial years. In the case of private limited/public limited companies, their latest audited final account alongwith annual reports and memorandum of Association/ Articles of Association. (vi) Certified copy of Bank A/c for last three years issued by the Bank. (vii) Self attested copy of GST registration certificate. (viii) Self attested copy of PAN card. (ix) Proprietorship or Partnership deed or articles/memorandum of association as the case may be. (x) Photographs of proprietor/partners duly attested. (xi) In the case of partnership firm, partnership deed duly registered with Registrar of firm. (xii) Police verification of the proprietors/partners. (xiii) Affidavit stating no Criminal/Black listing/court case related to Service concerned is pending against the firm. (xiv) Affidavit regarding Power of attorney, if applicable. (xv) Affidavit giving the details of vehicles registered in the name of the proprietor/firm/Company with their vintage. Minimum number of vehicles and its vintage as indicated above will be held by the firm at the time of tender submission and it will not be disposed off till the validity of contract period. 4 (xvi) Photocopy of RC book duly attested. (xvii) A self certified affidavit & proof that the firm has a functional shop/ establishment located in contract station/ city and that the firm is dealing with transport business for which he intend to bid. Alternatively, the firm should render a certificate that he will establish a shop/ establishment/ office at the central station for collection of demands from contract operating unit, if contract is awarded. (xviii) RFP & following signed alongwith firm’s stamp on all pages by the bidders:- (aa) Part I - General Information. (ab) Part II - Essential details of items/service required. (ac) Part III - Standard Condition of Request for Proposal (RFP). (ad) Part IV - Special conditions of Request for Proposal (RFP). (ae) Part V - Evaluation criteria & format for price bids (b) Online Submission of Bids. The Online Bids will be submitted in two covers as follows:- (i) First cover . First cover should contain the fwg:- (aa) EMD. Scanned copy of original instrument for payment of Earnest Money Deposit. The details of EMD are as per . Appendix ‘A’. (ab) In order to ensure that firms / contractors do not obtain . contracts beyond their financial capacity, a scanned copy of . certificate be forward by the Bidder of the existing & Net Financial Capacity as per Appendix ‘B’. (ac) Scanned copy of certificate of “Acceptance of Terms & Conditions of RFP” enclosed as Appendix ‘C’. (ad) Scanned copy of self attested acknowledgement of latest IT Return of last three years. (ae) Scanned copy of audited Balance Sheets and Profit and . Loss.Statements of the firms for the previous three financial . years. In the case of private limited/public limited companies, . scanned copy of their latest audited final account alongwith annual . reports and memorandum of Association/Articles of Association. (af) Scanned copy of certified copy of Bank A/c for last three years issued by the Bank. (ag) Scanned copy of self attested copy of GST registration certificate. (ah) Scanned copy of self attested copy of PAN card. 5 (aj) Scanned copy of proprietorship or partnership deed or articles/ memorandum of association as the case may be. (ak) Scanned copy of photographs of proprietor/partners duly attested. (al) In the case of partnership firm, scanned copy of partnership deed duly registered with Registrar of firm.