DIOCESE OF CHARLOTTE Personnel Policies Handbook Revision Date July 1, 2009 The Diocese of Charlotte 1123 South Church Street Charlotte, NC 28203 (704) 370-6299 This page intentionally left blank Roman Catholic Diocese of Charlotte Personnel Policies Handbook ii Revised July 1, 2009 Table of Contents INTRODUCTION ......................................................................................................................................... 1 MISSION STATEMENT.............................................................................................................................. 3 HISTORY OF THE DIOCESE ................................................................................................................... 4 SECTION 100: EMPLOYMENT................................................................................................................ 5 104. NATURE OF EMPLOYMENT...................................................................................................... 6 110. EQUAL EMPLOYMENT OPPORTUNITY ................................................................................. 6 116. IMMIGRATION LAW COMPLIANCE......................................................................................... 7 122. STAFFING PROCEDURES......................................................................................................... 7 158. BACKGROUND CHECK POLICY.............................................................................................. 8 164. ACCOMMODATIONS OF DISABILITIES AND OTHER MEDICAL CONDITIONS ............ 9 Section 200: EMPLOYMENT STATUS AND RECORDS.................................................................. 11 210. EMPLOYMENT............................................................................................................................ 13 216. PERSONNEL DATA CHANGES.............................................................................................. 13 222. PERSONNEL FILES................................................................................................................... 13 228. PERFORMANCE EVALUATIONS ........................................................................................... 14 234. TRANSFERS................................................................................................................................14 240. PROMOTIONS............................................................................................................................. 14 246. REINSTATEMENTS ................................................................................................................... 14 Section 300: EMPLOYMENT BENEFITS AND LEAVE PROGRAMS............................................ 15 302. EMPLOYEE BENEFITS ............................................................................................................. 16 306. GROUP INSURANCE PROGRAMS ........................................................................................ 16 320. SAVINGS AND RETIREMENT PROGRAMS......................................................................... 17 332. STATUTORY BENEFITS........................................................................................................... 17 352. PAID SICK LEAVE ..................................................................................................................... 18 364. VACATION ................................................................................................................................... 19 370. RELIGIOUS AND CIVIL HOLIDAYS ....................................................................................... 21 374. LEAVES OF ABSENCE............................................................................................................. 21 A. Personal Leaves of Absence.................................................................................................. 21 B. Family Medical Leave ............................................................................................................... 22 C. Bereavement Leave .................................................................................................................. 27 D. Military Leave.............................................................................................................................. 27 Roman Catholic Diocese of Charlotte Personnel Policies Handbook iii Revised July 1, 2009 382. VOTING TIME .............................................................................................................................. 28 388. JURY DUTY ................................................................................................................................. 28 Section 400: TIMEKEEPING AND PAYROLL .................................................................................... 29 404. TIMEKEEPING............................................................................................................................. 30 410. PAY DEDUCTIONS .................................................................................................................... 30 Section 500: WORK HOURS ................................................................................................................. 31 504. HOURS OF WORK ..................................................................................................................... 32 510. MEAL AND REST PERIODS .................................................................................................... 32 516. OVERTIME ................................................................................................................................... 32 522. INCLEMENT WEATHER............................................................................................................ 33 Section 600: WORK CONDITIONS....................................................................................................... 35 604. SMOKING..................................................................................................................................... 36 610. SAFETY ........................................................................................................................................ 36 616. USE OF DIOCESAN TELEPHONES, MAIL, EMAIL AND INTERNET.............................. 36 622. USE OF DIOCESAN EQUIPMENT AND VEHICLES............................................................ 37 628. AUTOMOBILE COMPENSATION............................................................................................ 38 634. SOFTWARE SECURITY............................................................................................................ 38 Section 700: EMPLOYEE CONDUCT AND WORK RULES ............................................................ 41 704. ATTENDANCE AND PUNCTUALITY...................................................................................... 42 710. UNEXCUSED ABSENCES........................................................................................................ 42 716. CONFIDENTIALITY .................................................................................................................... 42 722. COURTESY.................................................................................................................................. 44 728. OUTSIDE COMPLAINTS........................................................................................................... 44 734. PERSONAL APPEARANCE..................................................................................................... 45 740. MEDIA RELATIONS ................................................................................................................... 45 746. DRUG AND ALCOHOL USE .................................................................................................... 45 752. FIREARMS AND WEAPONS.................................................................................................... 46 766. SEXUAL AND OTHER UNLAWFUL HARASSMENT .......................................................... 46 776. DISCIPLINARY PROCEDURES............................................................................................... 48 782. IMMEDIATE DISCHARGE......................................................................................................... 49 788. RESIGNATION ............................................................................................................................ 50 794. RETURN OF PROPERTY.......................................................................................................... 50 796. GRIEVANCES.............................................................................................................................. 50 Roman Catholic Diocese of Charlotte Personnel Policies Handbook iv Revised July 1, 2009 Section 800: CODE OF ETHICS ........................................................................................................... 53 Section 900: POLICY OF THE DIOCESE OF CHARLOTTE CONCERNING MINISTRY- RELATED SEXUAL MISCONDUCT BY CHURCH PERSONNEL................................................... 73 Acknowledgement of Receipt .............................................................................................................. 93 Roman Catholic Diocese of Charlotte Personnel Policies Handbook v Revised July 1, 2009 This page intentionally left blank Roman Catholic Diocese of Charlotte Personnel Policies Handbook 6 Revised July 1, 2009 INTRODUCTION