Appendix 2 Cumbria Coastal Strategy stakeholder engagement report April 2020 STAKEHOLDER ENGAGEMENT REPORT © Copyright 2019 Jacobs Consultancy Ltd. The concepts and information contained in this document are the property of Jacobs. Use or copying of this document in whole or in part without the written permission of Jacobs constitutes an infringement of copyright. Limitation: This document has been prepared on behalf of, and for the exclusive use of Jacobs’ client, and is subject to, and issued in accordance with, the provisions of the contract between Jacobs and the client. Jacobs accepts no liability or responsibility whatsoever for, or in respect of, any use of, or reliance upon, this document by any third party. Document history and status Revision Date Description Author Checked Reviewed Approved 0.0 April 2020 Draft for client review HJ BS, AP NJ AP STAKEHOLDER ENGAGEMENT REPORT Contents 1 Context .................................................................................................................................... 1 1.1 This document ..................................................................................................................... 1 1.2 Strategy background and objectives ................................................................................... 1 1.3 Communications and engagement objectives .................................................................... 1 2 Project Governance ................................................................................................................. 3 3 Equality and Diversity .............................................................................................................. 6 3.1 Background .......................................................................................................................... 6 3.2 Approach within the Strategy ............................................................................................. 6 3.3 Impacts ................................................................................................................................ 7 3.4 Actions ............................................................................................................................... 10 4 Stakeholder and public engagement ...................................................................................... 11 4.1 Approach ........................................................................................................................... 11 4.2 Key activities ...................................................................................................................... 11 4.3 Further actions .................................................................................................................. 13 Appendix A Public engagement on Options Stage: summary of feedback Appendix B Public engagement on Draft Strategy: summary of feedback STAKEHOLDER ENGAGEMENT REPORT 1 Context 1.1 This document This Stakeholder Engagement Report is for the Cumbria Coastal Strategy (CCS), also referred to as the ‘Strategy’ within this document. It summarises stakeholder engagement undertaken to inform development of the Strategy. 1.2 Strategy background and objectives The North West England and North Wales Shoreline Management Plan 2 (SMP2), the second generation of SMPs, was completed in 2010 and reviewed the first versions that had been developed 10 years earlier. The Shoreline Management Plan (SMP) provides a large-scale assessment of the risks associated with erosion and flooding along the regions coast, between Great Orme’s Head in North Wales, and the Scottish Borders, and was produced in line with Defra’s Shoreline Management Plan Guidance (March 2006). The requirement for a more detailed Strategy, to cover the smaller interacting policy areas of the Cumbrian coast, was identified in the Shoreline Management Plan. Coastal strategies form the second tier in the shoreline management planning hierarchy; below the high level non-statutory Shoreline Management Plans and above the local level scheme design documents. Having a detailed coastal Strategy to assess coastal flood and erosion risk will allow infrastructure providers and the coast protection authorities to comprehensively quantify the risks and associated damages of coastal flooding and erosion and plan long-term future investment. This Strategy is being led by Cumbria County Council (CCC), on behalf of the Cumbria Coast Protection Authorities (CPAs), and covers the entire Cumbrian coast, from Arnside in Morecambe Bay to the Scottish border. The studies to develop the Strategy have been funded by the Environment Agency (EA) and the North West Regional Flood and Coastal Committee (NW RFCC). The main aims and objectives of the Strategy are to: • Evaluate the risk of flooding and erosion along the Cumbrian coastline; • Identify properties and infrastructure at risk; • Identify and appraise interventions and recommend long term solutions; • Form a robust and objective evidence base; and • Develop a Strategic document to support future funding bids. 1.3 Communications and engagement objectives Communication and engagement objectives for the Strategy are to: • Ensure that all communication and engagement activity delivers consistent and agreed messages; • Ensure that communication and engagement with stakeholders and the local community helps to develop a final Strategy that is fit for purpose and benefits the right people in the right places; • Ensure that the benefits of the Strategy are clearly communicated, helping to attract interest and potential partnership opportunities, including joint working and funding between organisations involved, in managing infrastructure near the coast; • Promote the benefits of the Strategy in terms of future safety and economic development; 1 STAKEHOLDER ENGAGEMENT REPORT • Ensure that links between the Strategy and other work within the area are recognised, linked and combined, as appropriate; • Where practical, provide an opportunity for stakeholders and local people to influence the detail of the Strategy, within clear boundaries; • Ensure that the Strategy benefits from the knowledge and expertise of a wide range of stakeholders and local people; and • Drive support for the Strategy to enable the relevant consents, licences and permissions to be obtained in a timely and effective manner, later down the line at project and scheme level. 2 STAKEHOLDER ENGAGEMENT REPORT 2 Project Governance The overall structure for governance, management and production of the Strategy is shown on the organogram below. Jacobs (formerly CH2M) Lead Local Flood Authority (LLFA) Strategic Partnership and NW Regional Flood and Coastal Committee (RFCC) High level governance has been provided by the Lead Local Flood Authority (LLFA) Strategic Partnership, the project’s sponsor, on behalf of the Coastal Protection Authorities (Allerdale Borough Council; Barrow Borough Council; Carlisle City Council; Copeland Borough Council and South Lakeland District Council). This group sets the tactical direction of the LLFA working group, who establish the work programme to fulfil the requirements of the NW RFCC. Throughout the Strategy development there have been regular briefings made to the LLFA Strategic Partnership by the Coastal Project Delivery Group. Cumbria Coastal Project Delivery Group The Cumbria Coastal Project Delivery Group have overseen the production of the Cumbria Coastal Strategy. As part of the Project Delivery Group, Cumbria County Council appointed a dedicated project manager (Paul Marriott), who has led the cross-cutting support functions, including procurement, finance and communications, and who has been the main point of contact. Project Review Group The Strategy Project Review Group (PRG) is made up of representatives from a wide range of organisations, from integral Council representatives, to statutory consultees, asset owners/managers and representatives of other important organisations. 3 STAKEHOLDER ENGAGEMENT REPORT The role of the Project Review Group has been to: • Input and confirm adequacy of consultant’s brief; • Assess tenders; • Members of the group to keep their organisations informed of the project (and elected members) and obtain relevant authority/sign-off (as required); • Key contact for consultants for further information required; • Identify areas/bodies for consultation; • Feed in concerns, opportunities, issues along the coast, local issues within their district; • Provide any relevant studies/strategies that will help consultants deliver the Strategy; and • Agree a commitment to attend PRG meetings or send an alternative representative from their organisation. The Project Review Group includes technical representatives from: Statutory Consultation Bodies: • Natural England (NE); • Historic England (HE); and • Environment Agency (EA). Local Authorities • Cumbria County Council (LLFA); • Allerdale Borough Council (CPA); • Barrow Borough Council (CPA); • Carlisle City Council (CPA; • Copeland Borough Council (CPA); • South Lakeland District Council (CPA); and • Lake District National Park Authority (LDNPA). Other Stakeholders • Arnside and Silverdale Area of Outstanding Natural Beauty (AONB); • Cumbria Local Enterprise Partnership (LEP); • Cumbria Wildlife Trust (CWT); • Highways England; • Marine Management Organisation (MMO); • Network Rail (NR); • North West Coastal Group (NWCG); • NuGen; • Sellafield Ltd; • Solway Coast AONB; • United Utilities (UU); and • Whitehaven Harbour Commissioners.