OPERATIONS (OPS) COMMITTEE OF THE SCHOOL BOARD BOARD SPECIAL MEETINGSeptember 16, 2010 , 4:00p – 6:00p Operations CommitteeSchool Board Office Conference Room John Stanford Center, 2445 Third Avenue South, Seattle, WA 98134 2445 – 3rd Avenue South, Seattle WA 98124 Thursday, February 16, 2017, 4:30-6:30 pm Stanford Center, Board Conference Room Agenda 1. Call to Order (Blanford) 4:30pm a. Approval of agenda b. Approval of minutes (Minutes from the January 19 committee meeting will be on the agenda in March) 2. Monthly capital financial report – November 2016 (M. Coan) 4:35pm 3. Board Action Reports 4:40pm a. BEX IV: Award Contract P1492 for Architectural and Engineering Services to NAC Architecture for Wing Luke Elementary School Project (R. Best) b. BEX IV: Award Contract P5089, to (______) for the Jane Addams Middle School Voluntary Seismic Improvements and Minor Alterations project, Phase IV c. BTA III: Award Contract K5080 to (______), for the Blaine Water Mains and Fire Sprinklers project (R. Best) d. BTA IV: Ballard, Garfield, and West Seattle High Schools roof replacement project, Award contract modification for Stemper Architects (R. Best) e. BTA III/BTA IV: Award Contract K5076, to (_______) for the Synthetic Turf Replacement at Old Van Asselt and Whitman Middle Schools and the Whitman Middle School Field Lighting Infrastructure project (R. Best) f. BEX IV: Approval of the Project Budget for Opening Cedar Park as an Option 5:30pm School Fall 2017 (R. Best) g. Approval of the Project Budget for Opening Decatur Building as an Option School Fall 2017 (R. Best) h. Establish Budget for Energy Conservation Projects (R. Best) 4. Board Policy Action Reports 6:00pm a. Policy 3422, Student Sports – concussion and head injuries (T. Davis) 5. Committee Updates, Discussion Items, and Work Plan Review 6. Adjourn 6:30pm Next meeting: Thursday, March 16, 2017, 4:30-6:30p, Board Conference Room The Operations Committee is a working committee of the Board. Items on this agenda may change before introduction and action. November 2016-17 Capital Programs Monthly Summary Report Life to Date Capital Program Fund Balance ($millions) Intra Fund Inter Fund Current Fund Life To Date (1-31-16) Revenue Expenditures Transfers Transfers Balance FY09 - FY13 YTD Date thru (9/30/12) BEX II 434.7 436.0 1.9 0.0 0.7 BTA II 182.0 169.1 (2.4 ) (9.9 ) 0.6 BEX III 478.5 473.0 (2.2 ) 1.2 4.5 BTA III 286.9 168.4 0.0 (44.2 ) 74.3 CEP/CS 39.4 12.4 (2.0 ) (14.0 ) 11.1 Grant 36.0 32.6651198 0.0 0.0 3.3 BEX IV 348.1 328.7 0.0 (22.9 ) (3.5 ) BTA IV 0.0 1.8 2.5 (0.3 ) 0.4 BTA I 154.2 139.6 (6.0 ) (8.7 ) (0.0 ) Capital Fund Balance as of 11/30/16 91.5 * Transfer details on attached program sheets Capital Program Fiscal Year-To-Date ($millions) FY 2016-17 FY 2016-17 FY 2016-17 % Budget Current Fiscal Year Program Adopted Budget Current Budget Committed * Committed Balance FY 2016-17 adopted budget, BEX II 0.0 0.0 0.0 0% 0.0 commitments and balance. BTA II includes grants 1.4 1.4 (0.6 ) 0% 2.0 BEX III includes grants 2.3 2.3 0.1 3% 2.2 BTA III includes grants 32.8 33.3 3.1 9% 30.2 CEP/CS includes grants 0.5 0.5 0.1 22% 0.4 BEX IV includes grants 156.7 156.8 23.2 15% 133.6 BTA IV includes grants 55.8 57.3 2.7 5% 54.6 Capital Capacity Reserve 25.0 22.9 0.0 0% 22.9 Total Capital Program 274.5 274.5 28.5 10% 246.0 * Committed includes actual expenditures and encumbrances as of 11/30/16 Current Estimated Ending Fund Balance by Program ($millions) 8 7 6 5 Attached individual 4 program sheets 3 2 indicate information 1 0 on any change to Nov Dec Jan Feb Mar April May June July Aug Sept Oct Nov each program's BEX II 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 0.7 estimated ending BEX III 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.3 0.3 0.3 0.3 0.3 0.3 fund balance. BEX IV 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 BTA II 0.3 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.1 0.2 0.2 0.2 BTA III 1.4 1.4 1.5 1.5 1.6 1.6 1.7 1.7 1.8 1.8 1.9 2.0 2.0 BTA IV 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 CEP/CS 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 3.6 Total Program 6.2 6.3 6.4 6.4 6.5 6.5 6.6 6.7 6.8 6.5 6.7 6.8 6.8 Note: Numbers presented may not add up precisely to the totals due to rounding 1 of 8 November 2016-17 Capital Programs Monthly Summary Report BUILDING EXCELLENCE II CAPITAL PROGRAM (Amounts in $ Millions) Original Current Life To Remaining Change Program Program Date Program LTD from Budget Budget (11/30/16) Budget 10/31/16 Revenue Construction Levy collections 373.5 369.1 369.1 0.0 0.0 Investment Earnings 10.3 11.6 11.6 0.0 0.0 State Match 24.0 29.2 29.2 0.0 0.0 Other 0.0 0.5 0.5 0.0 0.0 Technology Levy collections 24.5 25.8 25.8 0.0 0.0 Investment Earnings 0.7 (1.5 ) (1.5 ) 0.0 0.0 Other 0.0 0.0 0.0 0.0 0.0 Total Revenue Plan 433.0 434.7 434.7 0.0 0.0 Transfers Construction From CEP (Garfield) 0.0 1.9 1.9 0.0 0.0 Expenditures Construction 396.2 410.2 410.2 0.0 0.0 Technology 26.0 25.7 25.7 0.0 0.0 Total Expenditure Plan 422.2 436.0 436.0 0.0 0.0 Current Fund Balance 10.8 0.7 0.7 Estimated Ending Fund Balance (Sept. 1, 2017) 0.7 Numbers presented may not add up precisely to the totals due to rounding Prior Month Change to Ending Fund Balance: - No Change 2 of 8 November 2016-17 Capital Programs Monthly Summary Report BUILDING EXCELLENCE III CAPITAL PROGRAM (Amounts in $ Millions) Original Current Life To Remaining Change Program Program Date Program LTD from Budget Budget (11/30/16) Budget 10/31/16 Revenue Combined Program Bond Sale 419.1 420.0 0.0 0.0 Investment Earnings 30.4 30.4 0.0 0.0 State Match 481.0 26.3 26.3 0.0 0.0 Grant 2.3 2.3 0.0 0.0 Other 1.8 1.8 0.0 0.0 Total Revenue Plan 481.0 479.9 480.8 0.0 0.0 Transfers Construction From Debt Service (Sealth) 0.0 1.5 1.5 0.0 0.0 To CEP (Garfield) 0.0 (2.2 ) (2.2 ) 0.0 0.0 To GF (Tech Salaries) 0.0 (0.3 ) (0.3 ) 0.0 0.0 Total Transfers Plan 0.0 (1.0 ) (1.0 ) 0.0 0.0 Expenditures Construction 393.0 415.0 414.7 0.4 0.0 Infrastructure 26.0 17.5 16.8 0.7 0.0 Technology 42.0 41.8 41.5 0.3 0.0 Grant 0.0 2.3 2.2 0.1 0.0 Program Reserve 20.0 2.0 0.0 2.0 0.0 Total Expenditure Plan 481.0 478.6 475.2 3.4 0.0 Current Fund Balance 0.0 274591.0 4.6 Current fund balance excluding Grant 4.5 Current fund balance of Grant 0.1 Estimated Ending Fund Balance (Sept. 1, 2017) 0.3 Numbers presented may not add up precisely to the totals due to rounding Current Ending Fund Balance by Program ($millions) Prior Month Change to Ending Fund Balance: - No Change Notes: 1. 09/30/11 - estimated program ending fund balance change due to project savings reported. 2. As a result of additional project savings that were identified, FY13 Recommended Capital Budget is included in current program budget for BEX IV Design Reserve and Intermediate Term Capacity Management 3 of 8 November 2016-17 Capital Programs Monthly Summary Report BUILDING EXCELLENCE IV CAPITAL PROGRAM (Amounts in $ Millions) Original Current Life To Remaining Change Program Program Date Program LTD from Budget Budget (11/30/16) Budget 10/31/16 Revenue Combined Program Levy collections* 688.0 688.0 343.6 344.4 6.3 Investment Earnings & Other 0.8 0.8 0.8 0.0 (0.0 ) State Assistance 35.1 36.3 3.7 32.6 0.0 Grant 0.0 9.6 9.6 0.0 0.0 Total Revenue Plan 723.9 734.7 357.7 377.0 6.3 Transfers To GF (Maintenance) (18.0 ) (18.0 ) (7.5 ) (10.5 ) 0.0 To GF (Tech Reimbursable) (15.4 ) (15.4 ) 0.0 0.0 Total Transfers Plan (18.0 ) (33.4 ) (22.9 ) (10.5 ) 0.0 Expenditures Construction 530.8 551.5 290.2 261.4 5.0 Infrastructure 92.4 92.4 20.8 71.6 0.4 Technology 53.8 38.4 17.8 20.7 0.5 Pending Program Reserve 28.7 9.5 0.0 9.5 0.0 Grant 0.0 9.6 6.4 3.2 0.0 Total Expenditure Plan 705.6 701.4 335.1 366.2 5.9 Current Fund Balance 0.0 (0.3 ) Current fund balance excluding Grant (3.5 ) Current fund balance of Grant 3.2 0.0 Estimated Ending Fund Balance (Sept.