DUBLIN SAN RAMON SERVICES DISTRICT Board of Directors NOTICE OF REGULAR MEETING TIME: 6:00 p.m. DATE: Tuesday, September 1, 2015 PLACE: Regular Meeting Place 7051 Dublin Boulevard, Dublin, CA AGENDA (NEXT RESOLUTION NO. 67-15) (NEXT ORDINANCE NO. 338) Our mission is to provide reliable and sustainable water and wastewater services to the communities we serve in a safe, efficient and environmentally responsible manner. BUSINESS: REFERENCE __________________________ Recommended Anticipated Action Time 1. CALL TO ORDER 2. PLEDGE TO THE FLAG 3. ROLL CALL – Members: Duarte, Halket, Howard, Vonheeder-Leopold 4. SPECIAL ANNOUNCEMENTS/ACTIVITIES 5. PUBLIC COMMENT (MEETING OPEN TO THE PUBLIC) At this time those in the audience are encouraged to address the Board on any item of interest that is within the subject matter jurisdiction of the Board and not already included on tonight’s agenda. Comments should not exceed five minutes. Speakers’ cards are available from the District Secretary and should be completed and returned to the Secretary prior to addressing the Board. The President of the Board will recognize each speaker, at which time the speaker should proceed to the lectern, introduce him/herself, and then proceed with his/her comment. 6. REPORTS A. Reports by General Manager and Staff • Event Calendar • Correspondence to and from the Board B. Agenda Management (consider order of items) C. Committee Reports Tri-Valley Water Policy Roundtable July 22, 2015 Financial Affairs August 4, 2015 7. APPROVAL OF MINUTES - Regular Meeting of Executive Services Approve August 4, 2015 Supervisor by Motion Dublin San Ramon Services District Board of Directors Agenda, Regular Meeting, September 1, 2015 Page 2 BUSINESS: REFERENCE __________________________ Recommended Anticipated Action Time 8. CONSENT CALENDAR Matters listed under this item are considered routine and will be enacted by one Motion, in the form listed below. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the Motion to adopt. A. Approve Agreement with City of Dublin for Engineering Approve by Conversion to Irrigation with Recycled Water Services Resolution Manager B. Approve Technical Services Agreements with JMB Engineering Approve by Construction, Inc., and C. Overaa and Co. for On- Services Resolution Call Construction and Repair - Mechanical Services Manager for Fiscal Years Ending 2016 through 2018 C. Approve Technical Services Agreements with JMB Engineering Approve by Construction, Inc., Mountain Cascade, Inc., and Services Resolution McGuire and Hester for On-Call Water and Sewer Manager Repairs for Fiscal Years Ending 2016 through 2018 D. Approve Travel to the Lucity CMMS User's Operations Accept Conference in Kansas City, Missouri, for the Field Manager by Motion Operations Supervisor and Water/Wastewater Systems Lead Operator E. Accept the Following Regular and Recurring General Accept Reports: Warrant List and Upcoming Board Manager by Motion Business F. Adopt Revised Proposition 218 Receipt, Tabulation General Approve by and Validation of Written Protests Policy and Manager Resolution Rescind Resolution No. 28-12 9. BOARD BUSINESS A. Review and Discuss Drought Management Program General Discuss & 5 min Manager Provide Direction B. Accept Water Supply and Demand and Drought General Accept 5 min Response Action Plan Status Reports and Find that Manager By Motion the Need for the Community Drought Emergency Still Exists C. Discuss Potential District Programs: Instant Hot Engineering Discuss & 15 min Water Systems and Recycled Water Trucking and Services Provide Delivery Manager Direction Dublin San Ramon Services District Board of Directors Agenda, Regular Meeting, September 1, 2015 Page 3 BUSINESS: REFERENCE __________________________ Recommended Anticipated Action Time D. Discuss Long Term Alternative Water Supply Study Engineering Discuss & 10 min Services Provide Manager Direction E. Review Draft Water Supply, Storage, Conveyance, Engineering Discuss & 10 min Quality and Conservation Policy Services Provide Manager Direction F. Confirm District Participation in Public Opinion Engineering Approve 5 min Survey on Water Supply Services by Motion Manager G. Approve Kaiser Permanente Dublin Medical Center Engineering Approve by 10 min Water Supply Assessment Services Resolution Manager H. Update on Biosolids to Energy, Approve Engineering Approve by 20 min Reimbursement Agreement with Synagro-WWT, Services Resolution Inc., and Authorize Out of State Travel for District Manager Staff I.. Decide whether to Fill Board Vacancy by Making an General Approve by 15 min Appointment or by Calling an Election Manager Resolution J.. If Needed, Approve a Process and Schedule for the General Approve 10 min Appointment to Fill the Board Position Formerly Manager by Motion Held by Dawn L. Benson K.. Approve Proclamation Honoring Dawn L. Benson General Approve 5 min Manger By Motion L.. Approve Health Insurance Contribution for Calendar Administrative Approve by 5 min Year 2016 for Stationary Engineers Local 39, Services Resolution Professional, Mid-Management, Confidential and Manager Senior Management Employees and Rescind Resolution No. 65-15 M.. Approve Health Insurance Contribution for Calendar Administrative Approve by 5 min Year 2016 for Board of Directors and Rescind Services Resolution Resolution No. 66-15 Manager Dublin San Ramon Services District Board of Directors Agenda, Regular Meeting, September 1, 2015 Page 4 BUSINESS: REFERENCE __________________________ Recommended Anticipated Action Time 10. BOARDMEMBER ITEMS • Submittal of Written Reports from Travel and Training Attended by Directors 11. ADJOURNMENT BOARD CALENDAR* Committee & Board Meetings Date Time Location Administrative Affairs September 15, 2015 4:30 p.m. District Office Regular Board Meeting September 15, 2015 6:00 p.m. District Office *Note: Agendas for regular meetings of District Committees are posted not less than 72 hours prior to each Committee meeting at the District Administrative Offices, 7051 Dublin Boulevard, Dublin, California All materials made available or distributed in open session at Board or Board Committee meetings are public information and are available for inspection at the front desk of the District Office at 7051 Dublin Blvd., Dublin, during business hours, or by calling the District Secretary at (925) 828-0515. A fee may be charged for copies. District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed, please contact the District Secretary as soon as possible, but at least two days prior to the meeting. DUBLIN SAN RAMON SERVICES DISTRICT MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS August 4, 2015 1. CALL TO ORDER A regular meeting of the Board of Directors was called to order at 6:00 p.m. by President Edward R. Duarte. 2. PLEDGE TO THE FLAG 3. ROLL CALL Boardmembers present at start of meeting: President Edward R. Duarte, Vice President D.L. (Pat) Howard, Director Richard M. Halket, Director Dawn L. Benson, and Director Georgean M. Vonheeder-Leopold. Recusals: Director Vonheeder-Leopold - Item 9.F Director Vonheeder-Leopold stated that she would recuse herself from any participation in any discussions, decisions, or voting on the Health Insurance Contribution for Calendar Year 2016 for Board of Director, Item 9.F, to ensure that she neither influence nor attempt to influence another member of the DSRSD Board regarding any matters pertinent to the item, consistent with applicable provisions of the Government Code, because she receives health benefits as a retired Boardmember of Dublin San Ramon Services District. Director Vonheeder-Leopold departed from the Boardroom at approximately 6:45 p.m. before Item 9.F. She returned to the Board meeting at 6:53 p.m. after the conclusion of discussion of Item 9.F. Director Halket – Items 9.F and 8.A Item 9.F - Director Halket stated that although he was not legally required to recuse himself participation in any discussions, decisions, or voting on the Health Insurance Contribution for Calendar Year 2016 for Board of Director, Item 9.F, that he was choosing to do so since he is a recipient of health care through the District as a current Boardmember. Item 8.A - Director Halket stated that he would recuse himself from Item 8.A. (taken out of order after Item 9.F) Award Construction Agreement for Component 2 of the Recycled Water Expansion Phase 1 Distribution to West Dublin - Onsite Conversions Project (CIP 15-R009) to Valley Crest Landscape Maintenance, Inc., stating he lives within 500 feet of a District project site. DRAFT Regular Meeting of the Board of Directors August 4, 2015 Director Halket departed from the Boardroom at approximately 6:45 p.m. before discussion of Item 9.F. began. He returned to the Board meeting at 6:55 p.m. after the conclusion of discussion of Items 9.F and 8.A. V.P. Howard – Item 8.A V.P. Howard stated that he would recuse himself from Item 8.A (taken out of order after Item 9.F) Award Construction Agreement for Component 2 of the Recycled Water Expansion Phase 1 Distribution to West Dublin - Onsite Conversions Project (CIP 15-R009) to Valley Crest Landscape Maintenance, Inc., stating he lives within 500 feet of a District project site. V.P. Howard departed from the Boardroom at approximately 6:52 p.m. before discussion of Item 8.A began. He returned to the Board meeting at 6:55 p.m. after the conclusion of discussion of Item 8.A. District