Public Document Pack Summons to attend meeting of Full Council Date: Tuesday, 21 May 2019 Time: 2.00 pm Venue: Council Chamber, City Hall To: All Members of Council Members of the public attending meetings or taking part in Public forum are advised that all Full Council are now filmed for live or subsequent broadcast via the council's webcasting pages. The whole of the meeting is filmed (except where there are confidential or exempt items) and the footage will be available for two years. If you ask a question or make a representation, then you are likely to be filmed and will be deemed to have given your consent to this. If you do not wish to be filmed you need to make yourself known to the webcasting staff. However, the Openness of Local Government Bodies Regulations 2014 now means that persons attending meetings may take photographs, film and audio record the proceedings and report on the meeting (Oral commentary is not permitted during the meeting as it would be disruptive). Members of the public should therefore be aware that they may be filmed by others attending and that is not within the council’s control. Issued by: Sam Wilcock, Democratic Services City Hall, PO Box 3167, Bristol, BS3 9FS Tel: 0117 92 23846 E-mail: [email protected] Date: Friday, 10 May 2019 Full Council – Agenda Agenda 1. Welcome and Safety Information Please note: if the alarm sounds during the meeting, everyone should (Pages 5 - 6) please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area between the side entrance of the cathedral and the roundabout at the Deanery Road end of the building. If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Council Chamber. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building. Please do not return to the building until instructed to do so by the fire warden(s). 2. Apologies for Absence 3. Election of Lord Mayor 4. Election of Deputy Lord Mayor 5. Minutes of the Previous Meeting (Pages 7 - 28) 6. Declarations of Interest To note any declarations of interest from the Councillors. They are asked to indicate the relevant agenda item, the nature of the interest and in particular whether it is a disclosable pecuniary interest. Any declarations of interest made at the meeting which is not on the register of interests should be notified to the Monitoring Officer for inclusion. 7. Lord Mayor's Business 8. Written Public Statements Full Council – Agenda Under the Council’s constitution, there is no provision for public forum at the Annual Council meeting. However, in consultation with the Mayor and Party Group Leaders, the Lord Mayor has determined that written statements from members of the public will be accepted for this meeting on the following basis: 1. The wording of all written statements must be submitted by the deadline of midday the day before the meeting, Monday 20th May 2019. Please note that public questions are not permitted on this occasion. Statements should be sent to [email protected] 2. Statements for this meeting must be about the reports included on the agenda. 3. Details of all statements submitted will be sent to the Lord Mayor, Mayor and all Councillors as soon as possible after the above deadline. 4. Please note there will not be an opportunity at the meeting for the oral presentation of any statements. 9. Establishment of Committees 2019-2020 and Human Resources Committee Terms of Reference (Pages 29 - 36) 10. Allocation of Committee seats (Pages 37 - 46) 11. Dates and Times of Full Council meetings 2019-2020 (Pages 47 - 48) 12. Pay Policy Statement 2018-2019 (Pages 49 - 57) 13. Information Report: Decisions Taken Under Special Urgency Provisions (Pages 58 - 60) Signed Full Council – Agenda Proper Officer Friday, 10 May 2019 Agenda Item 1 www.bristol.gov.uk Public Information Sheet - Full Council Ceremonial Business – Full Council Please note that the Annual Meeting of Council includes the Mayor Making ceremony, where the Lord Mayor for the 19/20 Municipal Year will be appointed. As such, the seating in the public gallery is primarily reserved for guests of the incoming Lord Mayor. An overflow room for viewing the proceedings via video screen will be available if capacity in the gallery is exceeded Public Forum – Full Council You can find papers for all our meetings on our website at www.bristol.gov.uk. Under the Council’s constitution, there is no provision for public forum at the Annual Council meeting. However, in consultation with the Mayor and Party Group Leaders, the Lord Mayor has determined that written statements from members of the public will be accepted for this meeting on the following basis: 1. The wording of all written statements must be submitted by the deadline of midday the day before the meeting, Monday 20th May 2019. Please note that public questions are not permitted on this occasion. Statements should be sent to [email protected] 2. Statements for this meeting must be about the reports included on the agenda. 3. Details of all statements submitted will be sent to the Lord Mayor, Mayor and all Councillors as soon as possible after the above deadline. 4. Please note there will not be an opportunity at the meeting for the oral presentation of any statements. By participating in public forum business, we will assume that you have consented to your name and the details of your submission being recorded and circulated. This information will also be made available at the meeting to which it relates and placed in the official minute book as a public record. We will try to remove personal information such as contact details. However, because of time constraints we cannot guarantee this, and you may therefore wish to consider if your statement contains information that you would prefer not to be in the public domain. Public Forum statements will not be posted on the council’s website. Other formats and languages and assistance for those with hearing impairment Other o check with and You can get committee papers in other formats (e.g. large print, audio tape, braille etc) or in community languages by contacting the Democratic Services Officer. Please give as much notice as possible. We cannot guarantee re-formatting or translation of papers before the date of a particular meeting. Page 5 www.bristol.gov.uk Committee rooms are fitted with induction loops to assist people with hearing impairment. If you require any assistance with this please speak to the Democratic Services Officer. Security Arrangements for Full Council Please note: if the alarm sounds during the meeting, everyone should please exit the building via the way they came in, via the main entrance lobby area, and then the front ramp. Please then assemble on the paved area between the side entrance of the cathedral and the roundabout at the Deanery Road end of the building. If the front entrance cannot be used, alternative exits are available via staircases 2 and 3 to the left and right of the Council Chamber. These exit to the rear of the building. The lifts are not to be used. Then please make your way to the assembly point at the front of the building. Please do not return to the building until instructed to do so by the fire warden(s). The public gallery in the Council Chamber is available to observe the Full Council meeting. The Lord Mayor has determined: • Attendees should please be quiet and not interrupt proceedings. • Large bags will be left at reception. All loud hailers, banners, and placards must be left at the main entrance and will not be permitted to be brought into the building. • The Council reserves the right to remove any person who disrupts the proceedings. In appropriate circumstances, the police may be called. Under our security arrangements, all members of the public (and bags) will be searched. This applies to all members of the public attending the meeting in the interests of helping to ensure a safe meeting environment for all attending. Visitors’ bags are liable to be searched prior to entry, and entry is conditional upon visitors consenting to be searched. Searches are carried out to ensure that no items which may interrupt proceedings are brought into the building. This includes weapons, loud hailers, banners, and placards. Small notices may be acceptable if they are not obstructive or offensive (no more than A4 size). Page 6 Public Document Pack Agenda Item 5 Bristol City Council Minutes of the Full Council 19 March 2019 at 6.00 pm Members Present:- Councillors: Mayor Marvin Rees, Peter Abraham, Donald Alexander, Lesley Alexander, Nicola Beech, Nicola Bowden-Jones, Harriet Bradley, Mark Brain, Charlie Bolton, Tom Brook, Fabian Breckels, Tony Carey, Barry Clark, Jos Clark, Stephen Clarke, Harriet Clough, Eleanor Combley, Asher Craig, Chris Davies, Carla Denyer, Kye Dudd, Richard Eddy, Jude English, Martin Fodor, Helen Godwin, Geoff Gollop, John Goulandris, Fi Hance, Margaret Hickman, Claire Hiscott, Helen Holland, Gary Hopkins, Chris Jackson, Hibaq Jama, Carole Johnson, Steve Jones, Anna Keen, Tim Kent, Gill Kirk, Cleo Lake, Mike Langley, Jeff Lovell, Brenda Massey, Olly Mead, Matt Melias, Graham Morris, Anthony Negus, Paula O'Rourke, Steve Pearce, Celia Phipps, Ruth Pickersgill, Kevin Quartley, Liz Radford, Jo Sergeant, Afzal Shah, Steve Smith, Paul Smith, Clive Stevens, Jerome Thomas, Mhairi Threlfall, Estella Tincknell, Jon Wellington, Mark Weston, Lucy Whittle and Mark Wright Aldermen in Attendance:- Royston Griffey, John McLaren, Aurthur Massey, Christopher Orlik, Brian Price, Stephen Williams, Rosalie Walker.