BOARD OF GOVERNORS Tuesday, March 23, 2021 at 4:00 p.m. The material contained in this document is the Agenda for the next meeting of the Board of Governors. OPEN SESSION Please email regrets to [email protected] no later than 9:00 a.m. the day of the meeting. OFFICE OF THE UNIVERSITY SECRETARY 1 of 251 BOARD OF GOVERNORS OPEN SESSION Page 1 of 2 Tuesday, March 23, 2021 at 4:00 p.m. AGENDA Presenter Page Est. Time ANNOUNCEMENTS Chair 4:00 p.m. 1. APPROVAL OF THE AGENDA Chair 2 4:30 p.m. 2. PRESENTATION 2.1 Final Report: President 4 4:00 p.m. President’s Task Force on Equity, Diversity, and Inclusion Dr. Diane Hiebert-Murphy The Report and Recommendations of the Task Force are included in the agenda. The full report and supporting documentation is available on the SharePoint site. FOR ACTION 3. MINUTES (Open Session) 3.1 Approval of the Minutes of the January 26, 2021 Chair 33 4:30 p.m. OPEN Session as circulated or amended 3.2 Business Arising Chair 3.2.1 Winter Term Enrolment Report J. Ristock 39 4:35 p.m. 4. UNANIMOUS CONSENT AGENDA Chair 4:40 p.m. If any member of the Board wants to ask a question, discuss or oppose an item that is marked for the consent agenda, the member can have an item removed from the consent agenda by contacting the Secretary of the Board prior to the meeting or by asking that it be removed before the Chair calls for a mover and seconder for the motion to approve or receive, by unanimous consent, the items listed. 4.1 Consent Items from Senate (for approval) 4.1.1 Report of the Senate Committee on Awards President 40 (consent) [December 15, 2020] 4.1.2 Report of the Senate Committee on Awards President 51 (consent) [January 14, 2021] 4.1.3 Closure of the Integrated B.Mus./ Bachelor of Education, President 62 (consent) Faculties of Education and Music 4.1.4 Proposal for a Professorship in Lab-on-Chip Technology President 79 (consent) 4.1.5 Proposal for a Bachelor of Arts (Honours) in Linguistics President 88 (consent) 4.2 Consent Items from Senate (for information) 4.2.1 Report of the University Discipline Committee President 134 (consent) 4.2.2 Undergraduate Enrolment Targets, Fall 2021 President 140 (consent) 4.3 Consent Items from Finance, Administration, & Human Resources (for approval) 4.3.1 Amendments to 1986 Pension Plan Governance Document K. Lee 144 (consent) 2 of 251 BOARD OF GOVERNORS OPEN SESSION Page 2 of 2 Tuesday, March 23, 2021 at 4:00 p.m. AGENDA Presenter Page Est. Time 5. FROM FINANCE, ADMINISTRATION, AND HUMAN RESOURCES 5.1 2021-2022 Proposed Tuition and Course Fees K. Lee 176 4:45 p.m. 5.2 2021-2022 Budget K. Lee 188 5:00 p.m. 5.3 Signing of Agreements Policy and Procedure K. Lee 204 5:30 p.m. FOR INFORMATION 6. NEW BUSINESS 6.1 Report from the President President 242 5:35 p.m. MOTION TO MOVE TO CLOSED AND CONFIDENTIAL SESSION 3 of 251 President’s Task Force on Equity, Diversity, and Inclusion Final Report December, 2020 4 of 251 Contents INTRODUCTION ............................................................................................................................................ 4 Task Force Mandate ................................................................................................................................. 4 Task Force Composition ........................................................................................................................... 4 Task Force Activities ................................................................................................................................. 5 Working Group #1 – Baseline Data ...................................................................................................... 5 Working Group #2 – Environmental Scan ........................................................................................... 6 Working Group #3 – Community Consultations .................................................................................. 6 A Review of Best Practices in Post-Secondary Institutions................................................................. 7 FINDINGS ...................................................................................................................................................... 8 Leadership, Planning and Policy/Practice, and Monitoring .................................................................... 9 Leadership ............................................................................................................................................ 9 Planning and Policy/Practice ............................................................................................................. 10 Monitoring and Measuring Progress ................................................................................................. 12 Increasing Diversity and Equity Across the UM Community ................................................................ 13 Student Outreach, Recruitment, and Support .................................................................................. 14 Staff Recruitment, Support, and Advancement ................................................................................ 15 Faculty Recruitment, Support, and Advancement ............................................................................ 16 Accessibility ........................................................................................................................................ 17 Building an Inclusive Community .......................................................................................................... 18 Building Awareness and Support ....................................................................................................... 18 Academic Programs, Teaching, and Research ................................................................................... 19 Inclusion and Safety ........................................................................................................................... 20 RECOMMENDATIONS ................................................................................................................................. 22 Recommendation 1: Leadership ............................................................................................................ 22 Recommendation 2: Planning and Policy .............................................................................................. 23 Recommendation 3: Monitoring, Measuring Progress, and Accountability ........................................ 24 Recommendation 4: Increasing Diversity and Equity Across UM ........................................................ 25 Recommendation 5: Accessibility .......................................................................................................... 26 Recommendation 6: Building Awareness and Support for EDI ............................................................ 26 Recommendation 7: Addressing EDI in Academic Programs, Teaching, and Research ....................... 27 5 of 251 Recommendation 8: Promoting Inclusion and Safety .......................................................................... 28 CONCLUSION .............................................................................................................................................. 29 LIST OF APPENDICES ................................................................................................................................... 30 Appendix A – Terms of Reference ......................................................................................................... 31 Appendix B – Summary of Findings on Baseline Data .......................................................................... 33 Appendix C – Summary of Findings of the Environmental Scan ........................................................... 36 Appendix D – Summary of the Focus Groups and On-Line Responses ................................................. 41 Appendix E – Climate Survey Report ..................................................................................................... 80 Appendix F – Best Practices Review .................................................................................................... 316 6 of 251 INTRODUCTION Task Force Mandate On October 29th, 2019, President Barnard announced the establishment of a President’s Task Force on Equity, Diversity, and Inclusion (the Task Force). The Mandate of the Task Force (see Appendix A) was to address the following questions: • Who are we? • What are we doing at the unit-level and centrally to identify and eliminate obstacles and inequities in order to create a diverse, equitable, and inclusive community? • What is needed to ensure that equity, diversity, and inclusion (EDI) principles are embraced and supported within the University of Manitoba (UM) community? • What is considered best practice in advancing EDI in post-secondary institutions? • What are the processes/action steps that should be undertaken to advance EDI at UM in the context of ongoing initiatives and in light of best practices and recommendations in the A Path Forward report (specifically, recommendations 4, 5, 6, & 7)? Task Force Composition The Task Force was comprised of the following members: • Chair: Dr. Diane Hiebert-Murphy, Vice-Provost (Academic Affairs) • Vice-Presidential Appointees: o Dr. Jay Doering, Associate Vice-President (Partnerships) - Vice-President (Research and International) designate o Ms. Myrrhanda Novak, Acting Director, Government Relations - Vice-President