MEMORANDUM TO: Cal C. Harling Douglas W. Johnson Barbara A. McClung Neal L. Petersen Mary Anne Schuett FROM: Hector Melendez, Managing Director DATE: October 31, 2013 RE: Meeting of the Board of Directors of the Margoes Foundation The Board of Directors will meet on Thursday, November 14, 2013 at 10:00 a.m. at the offices of Pacific Foundation Services (1660 Bush Street, Suite 300, San Francisco). Parking is available in our guest lot on Austin Alley (off of Franklin Street between Bush and Pine). A light breakfast of fruit and pastries and lunch will be served. Please note that we have a full agenda and the meeting may go past 2:00 p.m. to allow more time for discussion. Should you have any questions or comments, please do not hesitate to contact me at (415) 561-6540 (extension 206) or Emily Schroeder, Grants Manager, at (415) 561-6540 (extension 222). Margoes Foundation MEETING OF THE BOARD OF DIRECTORS November 14, 2013 Margoes Foundation MEETING OF THE BOARD OF DIRECTORS Thursday, November 14, 2013 AGENDA 1. Equal Opportunity Schools Presentation Exhibit 1 Luke Justice, Director of Special Projects (via Skype) Grantee Report 2. Review of Minutes Exhibit 2 Meeting of the Board of Directors (June 27, 2013) Investment Committee Update (July 17, 2013) 3. Financial Information Exhibit 3 2013-2014 Budget vs. Actual Expenses (as of August 30, 2013) Grant Payments and Commitments Actual and Estimated Minimum Distributable Amounts (to be distributed at meeting) 4. Review of Requests Denied & Grants Paid To Date Exhibit 4 2013-2014 Requests Denied 2013-2014 Grants Paid 5. Requests to Be Considered Exhibit 5 6. Grantee Reports Exhibit 6 Bridge the Gap College Prep BUILD Fostering Futures Sunny Hills Services (to be distributed at meeting) 7. Other Business Discussion of the foundation’s strategic future 8. Finance Investment Committee Report Presentation of Investment Portfolio Performance and Outlook Lawrence Zartarian – Portfolio Manager Rand & Associates EXHIBIT 1 Equal Opportunity Schools 999 N. Northlake Way Suite 268 Seattle, WA 98109 The Margoes Foundation 1660 Bush Street, Suite 300 San Francisco, CA 94109 October 15, 2013 Re: Grant Report Update Dear Mr. Melendez, Thank you again for making Equal Opportunity Schools a grantee of the Margoes Foundation Venture Philanthropy program. This grant has helped EOS meet its program objectives and organizational growth goals. With your and the Foundation’s support we’ve been able to enroll thousands of additional low-income students and students-of-color in their high schools’ most rigorous, college-aligned courses. Enclosed below you will find a summary report of our programmatic and organizational outcomes over the last year, as well as our goals for the coming year. If you have any questions or would like us to provide further detail, please don’t hesitate to reach out. Best regards, Luke Justice Director of Special Projects 312-343-1992 [email protected] Equal Opportunity Schools Grant Report for the Margoes Foundation October 15, 2013 Program Objectives and Outcomes On November 20, 2012 Equal Opportunity Schools (EOS) was awarded a Venture Philanthropy grant in the amount of $150,000 over three years from the Margoes Foundation. EOS applied for general program and operating support that would enable it to work with partner schools to identify low-income students and students of color who could benefit from taking an Advanced Placement or International Baccalaureate (AP/IB) course, but who likely would not access those systems without EOS’s support (EOS terms these students, “Missing Students”). In addition, the grant award will enable EOS to continue scaling rapidly, particularly in the Bay Area. At the time of the grant award, EOS was contracted with 7 districts, 3 of which were in the Bay Area, to find 2,044 Missing Students. Finding all 2,044 Missing Students would mean achieving equitable rates of AP/IB participation across all race and income subgroups. Fall 2012 Missing Contracts Students Santa Clara County Office of Ed, CA N/A San Jose Unified, CA 454 Eastside Union HSD, CA 412 Campbell Union HSD, CA 294* Auburn, WA 228 Dover, DE 160 South Orange, NJ 182 Columbia, MO 314 FY13 Total 2,044 EOS and its partners successfully identified and enrolled 1,290 additional low-income students and students-of-color in AP/IB for the 2013-14 school year, 63% of the stated objective. Several schools were extraordinarily successful in achieving AP/IB equity, while others encountered obstacles that prevented them from making meaningful progress. The mixed results have provided a rich source of learning for EOS. A retrospective analysis found the following as key factors in determining success: (1) Schools that were able to meet EOS timelines and process objectives fared far better in their final outcomes than schools that delayed or rescheduled key elements of the program model. Delayed implementation impacted outcomes for two reasons: (1) Without having laid the proper ground work in the fall and winter, schools ran into significant challenges during spring enrollments; and (2) failure to meet EOS timelines was an indicator of larger capacity constraints at the school and/or district that created their own obstacles to success. (2) Leadership matters: without strong leadership for equity at the school and district levels, the status quo will almost always persist. Fundamentally, the core lever of change is leadership, something EOS works to enable among its partners so that they may set a new vision for what’s possible for their historically underrepresented students. (3) Financial and other capacity constraints prevented some schools and districts from fully embracing the goal of achieving 100% AP/IB equity in a single year. Rapidly expanding an AP/IB program requires one-time expenses that district offices did not always plan for far enough in advance. Each of these learnings has been translated into modifications to the EOS program model. EOS has moved up its program cycle by a month this year to help schools stay on track with prescribed timelines before spring enrollments. It has also reduced the overall case load of its Partnership Directors and Partnership Analysts (a PD/PA team is assigned to each school) to provide increased levels of operational and logistical support to school partners. Internally, EOS has rolled out new systems for leadership coaching and professional development so that its program staff has the support they need to enable the leadership of principals and superintendents. Finally, EOS has implemented a more rigorous application and screening process before contracting with new schools and districts, which has helped produce a cohort of partners for the 13-14 school year that exhibit more of the characteristics required for success. Programmatic Outcomes through Time (13-14 is anticipated) 9,167 Equal Opportunity Schools Impact New Low-Income and Minority Students Enrolled in AP/IB 5,253 3,913 2,021 1,893 1,231 790 601 630 219 08-09 09-10 10-11 11-12 12-13 13-14 Impact Year 219 273 384 352 1,279 4,000 Annuity 110 246 438 614 1,253 Impact + Annuity 219 382 630 790 1,893 5,253 Cumulative 219 601 1,231 2,021 3,913 9,167 Increases in AP/IB Equity in San Jose Unified School District – 2012 v. 2013 San Jose Unified School District Increases in 11/12th Grade AP/IB Participation 80% Fall 2012 Fall 2013 70% 60% 50% 40% 30% 20% 10% 0% Med/Hi Low Med/Hi Low Med/Hi Low Med/Hi Low Income Income Income Income Income Income Income Income White/Asian Latino African American All Other Races Organizational Growth Objectives and Outcomes EOS partnered with 21 schools in the 12-13 school year. Through innovative outreach and recruitment strategies, EOS doubled that number to 42 for the 13-14 school year. EOS contracted with 65 schools in total, but a portion of those schools will not start until 2015 as part of the experimental design-based impact measurement EOS is conducting in collaboration with Harvard Ed Labs. Last January, EOS launched the AP/IB Equity & Excellence Project in partnership with the Google Global Impact Awards and Harvard Ed Labs. During a 4-month long recruitment and application process, EOS dramatically expanded its portfolio in the Bay Area, Oregon, and Washington state, as well as a handful of Midwestern states. EOS also contracted with Alameda, San Mateo, and Santa Clara Counties Office of Education to build regional communities of practice to further enable the success of its school and district partners. The regional breakdown of new contracts for the 13-14 school year is enclosed below. # of Missing Region # of Schools Students Alameda County - Livermore Valley Joint Unified 4 448 - Pleasanton Unified - Newark Unified San Mateo County - Sequoia Union HSD 4 756 - San Mateo Union HSD Santa Clara County - Campbell Union HSD - Milpitas Unified 5 560 - Morgan Hill Unified - Eastside Union HSD - Mountain View Los Altos HSD All Other Regions 29 2,376 Totals 42 3,664 Goals for Next Year EOS will begin the next outreach and recruitment cycle this fall with the goal of more than doubling the size of its portfolio again to 86 schools. It will do this by leveraging regional relationships at the county level in California and at the state level in other parts of the country. Meeting these growth goals for next year would give EOS the opportunity to find 7,000-8,000 more missing students and make significant progress toward closing the national enrollment gap in AP and IB. In addition, in the service of reaching financial break-even by FY16, EOS is working to double the capacity of its Partnership Analysts by the next program cycle.