Regular Meeting of Council Agenda November 4, 2019 Regular Meeting of Council will be held in the Council Chambers at the Community Forum, 445-13th Avenue, Castlegar, B.C. commencing at 2:45 p.m. for Committee of the Whole Meeting, immediately followed by a Closed Council Meeting, and Reconvening at 6:00 p.m. for Regular Council Meeting. 1 CALL TO ORDER (2:45 P.M.) 2 ADOPTION OF AGENDA 3 RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE 4 DELEGATION: (a) Embracing BIG ideas – Presentation by the City Planner regarding Official Community Plan overview. Teck Trail Operations - Thompson Hickey, General Manager; Richard Deane, (b) Manager of Public Affairs and Commercial Services; and Carol Vanelli Worosz, Community Engagement Leader. To provide overview of the Teck Trail Operations Community consultation. (c) CP Rail – Mike LoVecchio, Director Government Affairs. Presentation on Canadian Pacific freight operations in Castlegar and the West Kootenays. 5 COMMUNITY WELLNESS & SOCIAL SERVICES: (CHAIR MACLEOD / DEPUTY VASSILAKAKIS) (a) 2020 Canada Day Event (Report 19-175) Report from the Communications Manager to obtain Council approval to host a Canada Day Celebration on July 1, 2020, determine if the event should be revised, and seek authorization to submit a funding application to the Department of Canadian Heritage – Celebrate Canada Program. RECOMMENDATION: Council Consider and resolve: THAT Council direct staff to work with the Community Wellness and Social Services Committee to plan a Canada Day Celebration to be held on July 1, 2020, AND FURTHER; THAT Council authorize the Communications Manager to submit a funding application to the Department of Canadian Heritage - Celebrate Canada Program. Agenda Council of the City of Castlegar Regular Meeting – November 4, 2019 Page 2 of 8 6 CULTURAL AND CIVIC PRIDE: (CHAIR HEATON-SHERSTOBITOFF / DEPUTY RYE) (a) Nil 7 FINANCE AND CORPORATE SERVICES: (CHAIR VASSILAKAKIS / DEPUTY MCFADDIN) (a) FINANCE DEPARTMENT VERBAL UPDATE. (b) Alternative Energy & Heating Project Grant Application – Columbia Basin Trust (CBT) Environment Grant (Report 19-176) Report from the CAO to receive Council authorization to apply for funding under the CBT Environment Grants program for the Alternative Heating and Energy project. RECOMMENDATION: Council Consider and resolve: THAT Council authorizes staff to apply for $25,000 in funding through the Columbia Basin Trust (CBT) Environment Grants Program, AND FURTHER; THAT the 2020 budget include a capital contribution amount of $5,000 to fund the City’s share of the project. (c) CORPORATE SERVICES DEPARTMENT VERBAL UPDATE. (d) Council Member Appointments – RDCK Recreation Commission (Report 19- 173) Report form the Executive Assistant to appoint members of Council to the RDCK Recreation Commission for a three year term ending December 2022. This report outlines the appointments and the authority to appoint members of Council to the RDCK Recreation commission. RECOMMENDATION: Council Consider and resolve: THAT in addition to Mayor Tassone, as the City of Castlegar’s Regional District appointee, Councillor Bergen Price and Councillor Dan Rye be appointed to the Castlegar and District Recreation Commission for a three year term ending in December 2022. (e) COMMUNICATIONS DEPARTMENT VERBAL UPDATE. Agenda Council of the City of Castlegar Regular Meeting – November 4, 2019 Page 3 of 8 8 GREEN AND TECHNOLOGY: (CHAIR PRICE / DEPUTY HEATON- SHERSTOBITOFF) (a) IT DEPARTMENT VERBAL UPDATE. (b) Renewable Energy by 2050 (Report 19-174) Report from the CAO to provide Council with background and costs associated with the West Kootenay Eco Society’s request that the City consider committing to using only renewable energy by 2050. RECOMMENDATION: Council Consider and resolve: WHEREAS the City of Castlegar acknowledges that the long-term goal of transitioning its Community energy consumption to 100% Renewable Energy Sources by 2050 has alignment with the City’s current Official Community Plan (OCP) principles; THEREFORE BE IT RESOLVED that the City of Castlegar continue to work with the West Kootenay Eco-Society and regional partners to develop a strategy that would outline how the City could transition to renewable energy by 2050, AND FURTHER; THAT once the strategy is complete, Council consider components of the strategy for inclusion in the OCP revision in 2021. 9 PLANNING AND DEVELOPMENT: (CHAIR MCFADDIN / DEPUTY PRICE) (a) DEVELOPMENT SERVICES DEPARTMENT VERBAL UPDATE. (b) Kootenay Wide Inter-Community Business Licence (ICBL) (Report 19-170) Report from the Development Services Clerk to consolidate existing ICBL partnerships and expand participating municipalities throughout the Kootenay’s. RECOMMENDATION: Council Consider and resolve: THAT Council proceed with the required readings of Inter Community Business Licence Amendment Bylaw No. 1308. 10 PUBLIC SAFETY: (CHAIR TASSONE / DEPUTY MACLEOD) (a) FIRE DEPARTMENT VERBAL UPDATE. (b) RCMP VERBAL UPDATE. Agenda Council of the City of Castlegar Regular Meeting – November 4, 2019 Page 4 of 8 (c) Royal Canadian Mounted Police Quarterly Crime Statistics – July / August / September 2019 Report RECOMMENDATION: Council consider and resolve to receive for information: • Royal Canadian Mounted Police Quarterly Crime Statistics – July / August / September 2019. 11 TRANSPORTATION AND CIVIC WORKS: (CHAIR RYE / DEPUTY TASSONE) (a) TRANSPORTATION AND CIVIC WORKS DEPARTMENT VERBAL UPDATE. (b) Local Area Services (Report 19-165) Report from the Deputy Director of Transportation and Civic Works. In 2018, the Transportation and Civic Works Committee discussed methods to provide neighbourhood improvements. As part of that discussion, City staff were directed to bring a report detailing how Local Area Service programs work in other municipalities. RECOMMENDATION: Council consider and resolve to receive for information: • The report entitled “Local Area Services”. (c) Water Bottle Refill Stations (Report 19-172) Report from the Deputy Director of Transportation and Civic Works to inform Council of the estimated costs with the installation of two (2) water bottle refill stations and the on-going operational costs associated with them (one at Millennium Park and the other at Kinnaird Park). RECOMMENDATION: Council Consider and resolve: THAT Council direct staff to order two (2) water bottle refill stations, one for Millennium Park and one for Kinnaird Park, AND FURTHER; THAT the fountains be installed in the spring of 2020. (d) AIRPORT MANAGER VERBAL UPDATE. 12 QUESTION PERIOD: 13 RESOLUTION TO RISE FROM THE COMMITTEE OF THE WHOLE: Council consider and resolve to rise from the Committee of the Whole. Agenda Council of the City of Castlegar Regular Meeting – November 4, 2019 Page 5 of 8 14 RESOLUTION TO EXCLUDE PUBLIC, RECESS THE PUBLIC MEETING UNTIL 6:00 P.M., AND IMMEDIATELY CONVENE INTO CLOSED SESSION: RESOLUTION: THAT pursuant to Section 90 of the Community Charter, the public be excluded from this portion of the meeting as the subject matter being considered relates to the following: • Community Charter Section 90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. • Community Charter Section 90(1)(k) Negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. • Community Charter Section 90(1)(l) Discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under section 98 [annual municipal report]. • Community Charter Section 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party. THAT the public portion of the meeting be recessed until 6:00 p.m.; and THAT Council immediately resolve into the closed portion of their meeting. 15 RECONVENE (6:00 P.M.) MAYOR TO RECONVENE AT THE REGULAR MEETING AT 6:00 P.M. 16 DELEGATION: (a) CTQ Consultants - Ed Griffone, CTQ Consultants, and the City of Castlegar Planner, to provide Council with an update regarding the Downtown Area Plan. Agenda Council of the City of Castlegar Regular Meeting – November 4, 2019 Page 6 of 8 17 COUNCIL MEETING MINUTES FOR APPROVAL: RESOLUTION: That the following minutes be adopted: (a) • Special Council Meeting Minutes – October 16, 2019. (b) • Regular Council Meeting Minutes – October 21, 2019. (c) • Special Council Meeting Minutes – October 30, 2019. 18 RESOLUTION TO ADOPT RECOMMENDATIONS OF COMMITTEE OF THE WHOLE: (a) Recommendations from the October 21, 2019 Committee of the Whole meeting to be considered for adoption (Motions to be considered individually): 1. THAT the following items considered and received for information at the October 21, 2019 Committee of the Whole meeting, be adopted: • Business License Report – September 2019 • Building Permit Report – September 2019 • Royal Canadian Mounted Police Crime Reduction Unit Report – September 2019. • Report # 19-162 titled “Council and Corporate Objectives Update”. • West Kootenay Regional Airport Quarterly Report for the months of July, August