THE INTERNATIONAL CAT ASSOCIATION, INC. 2010 Annual Board Meeting September 1-3, 2010 Santa Clara, CA (Open Session) September 1, 2010, Wednesday, 1PM TYPE TIME PAGE Welcome and Call to Order Fisher Verbal 1-1:30PM - 1. Roll Call Fisher Verbal - 2. President's Remarks Fisher Verbal - Consent Agenda 1:30-1:45PM 1. Future Meetings EO Approve 6 2. Minutes, Corrections/Additions EO Approve - Governance 1:45-2:15PM 1. Review Ethics Pledge Discussion 7 2. Follow Up Report EO Discussion 8 BREAK - 2:15-2:30PM Fiduciary 2:30-4:00PM 1. Year End Financial Statements EO Information To be furnished 2. Year End Budget Review EO Information To be furnished 3. TREND Report McMinn Information To be furnished 4. Approve hotel and perdiem rates BOD Approve (Executive Session) See Executive Agenda Complaints 4:00-5:00PM 2010 Annual Meeting Agenda, Page 1 (Open Session) September 2, 2010, Thursday, 8:30AM TYPE TIME PAGE Discussions 8:30-11:00AM 1. TICA’s role in complaints Schiff Discussion - 2. Assessing fines if Rose Discussion - complaint is upheld 3. Amending Rules to allow a Hogan Discussion - kitten a full show season 4. Regional roundtable 5. Registrations of HHP kittens Fisher Discussion - 6. Use of /CF for duplicate cat names EO Discussion - Demonstration 11:00-12:00AM 1. On-line Voting EO Demo - Lunch 12:00-1:30PM PROPOSALS 1:30-2:30PM By-Laws (Requires Membership Approval) 1. By-Laws 113.2 BOD Approve ....................... 9 (Amend to allow on-line voting) 2. Amend By-Laws 114.3.1 (Eliminate Arrieta Approve ...................... 10 write-in votes) and Standing Rules 1014.2 Registrations Rules (Requires Membership Approval) 1. Revise Registration Rules 39.4.4, EO Discussion.................... 13 39.11, 39.12, 39.15, 310.3 (requirement for original certificate) Show Rules (Requires Membership Approval) 1. Revise Show Rule 22.1.2.1 and Hicks Approve...................... 15 add Show Rule 22.1.2.2 (Show dates) /Crockett 2. Add Show Rule 22.1.2.2 (Promotion Arrieta Approve...................... 16 of TICA simultaneously events within the same city) Standing Rules 1. Amend Annual Guidelines Schiff Approve ...................... 17 BREAK - 2:30-2:45PM 2010 Annual Meeting Agenda, Page 2 (Executive Session) See Executive Agenda Judging Program 2:45 – 3:45PM (Open Session) Judging Program 3:45 -5:00PM 1. Judges Dress Code Hogan Discussion ......................- 2. Judging Applicant Process Ashley Discussion ......................- 3. Remote Area Judging Program Anderson Approve ...................... 18 2010 Annual Meeting Agenda, Page 3 September 3, 2010, Friday TYPE TIME PAGE (Executive Session) See Executive Agenda Hearings 9:00 – 10:00AM (Open Session) Administrative 10:00-11:00AM 1. Marketing Report Decker To be furnished .....- 2. Automation Report Hart To be furnished .....- Annual 1013 11:00-12:00AM 1. Northwest Consortium HawksworthApprove...................... 21 -Weitz Lunch 12:00-1:30PM Breed Reports 1:30-2:15PM 1. Chausie Report Tullo Acceptance ................... 22 2. Highlander Report Hillard Acceptance ................... 24 a. Appoint new Breed Chair 3. Kurilian Bobtail Report Paradis Acceptance ................... 26 4. Minskin Report No Report 5. Savannah Report Streit Acceptance ................... 34 6. Serengeti Report Sausman Acceptance ................... 38 7. Sokoke Report No Report 8. Toyger Report Sugden Acceptance ................... 39 9. Breed Report/Advancement Rules ................................... 64 Breed Advancements 2:15:-3:15PM 1. Donskoy Advancement ANB Approve...................... 66 2. Leopold Advancement Registration Approve ...................... 82 Only Members Open Meeting 3:15-4:30PM ADJOURN 2010 Annual Meeting Agenda, Page 4 Supplemental Information 1. 2010 Annual Rebate Report EO Approve ...................... 89 2. 2010 Show Season List of Shows EO Approve ...................... 90 3. 2010 Show Counts Report EO Approve ...................... 93 4. 2010 Show Counts Detail Report EO Approve ...................... 94 5. 2010 Show Counts Regional EO Approve ..................... 99 6. Active Regional Clubs EO Approve ..................... 113 7. Dom X Dom Litters Registered - None EO Approve........................- 8. 2011 Show Season List of Shows EO Approve ..................... 126 2010 Annual Meeting Agenda, Page 5 Future Meetings Year Meeting Club/EO City/State Date of Meeting 2010 Annual Jazzy Cats, MP Santa Clara, CA 09/01-03/10 2011 Winter Harlingen, TX 01/21-23/11 2011 Spring Electronic Meeting 05/20-22/11 2011 Annual MA Philadelphia, PA 08/31-09/11 2012 Winter Harlingen, TX 01/27-29/12 2012 Spring Electronic Meeting 05/18-20/12 2012 Annual GL Columbus, OH 08/29-31/12 109.1 Annual Convention. 109.1.1 Annual Convention. Labor Day weekend each year is reserved for the Annual Convention. No other shows may be held the weekend of the Annual Convention with the following exception. A club may receive permission to hold a show on the Annual weekend upon application to the Board. Application must state specific reasons for the request for exemption and why such a show would have no impact on the Annual. 109.1.1.1 The rotation for the Annual Conventions shall be: Mid Pacific - 2010, Mid Atlantic - 2011, Great Lakes - 2012, Northwest -2013, Northeast - 2014, International - 2015, Southwest - 2016, South Central - 2008, Southeast - 2009. 109.1.1.2 Proposals to host the Annual Convention in the designated region must be received for the Annual Meeting 3 years prior to the proposed convention. 109.1.1.3 In the event no club submits an acceptable proposal, any club in any region may submit a proposal to host the Annual Convention by the agenda deadline for the Semi-Annual Meeting 2½ years prior to the convention and a notice soliciting such proposals shall be published in the TICA TREND. 109.1.1.4 The subsequent designated order of rotation will remain the same. 109.2 Meetings of the Board. 109.2.1 All Board Meetings shall be scheduled for a minimum of 2 days. 109.2.1.1 Meetings of the Board shall be the fourth full weekend in January (Winter Meeting, the third full weekend in May (Spring Meeting) and the week immediately preceding Labor Day weekend (TICA Annual). 109.2.1.2 The Winter Meeting shall be held in Harlingen TX without a show OR at a location outside the United States in conjunction with a show, approved by the Board. 109.2.1.3 The Spring Meeting shall be held in the United States, rotating from Central to West to East, with or without a show. The meeting venue must be at or near a major international airport at a hotel with adequate meeting space, full restaurant service and airport shuttle. 109.2.1.4 The Winter and Spring meeting locations shall be selected by the Board without consideration of accompanying show. 109.2.1.5 Minutes of all meetings of the Board of Directors shall be completed within 10 working days following the meeting. 6 The International Cat Association Board Governance Policy Ethics Confidentiality. Members of the Board of Directors shall use information belonging to or obtained through their affiliation with TICA solely for the purpose of performing services as a Board member for TICA. All such information is confidential. Members of the Board may not disclose, divulge, or make accessible confidential information to any person, including relatives, friends and business and professional associates, and the general membership of TICA, other than those persons who have a legitimate need for such information and to whom TICA has authorized disclosure. Members of the Board of Directors are reminded that S.R. 109.2.8 specifically prohibits the dissemination of information related to any matter discussed in Executive Sessions of the Board. Members of the Board must exercise good judgment and care at all times to avoid unauthorized or improper disclosures of confidential information. Conduct. Members of the Board of Directors are expected to abide by the TICA By-Laws, Show Rules, Registration Rules, Judging Program (if applicable), and all Board rulings. While members of the Board of Directors are expected and encouraged to discuss and debate proposals presented during Board meetings, once a decision is made, it is the expectation that the individual Directors will abide by and support the action of the Board, even though the prevailing position might not have been their own. Members of the Board of Directors are ambassadors for and representatives of TICA at all times, and shall conduct themselves accordingly. 7 5/21/10 FOLLOW-UP REPORT NO. ITEM RESPONSIBILITY STATUS 1 Move remaining fees to the Standing Rules Rules W10 Agenda 2 Evaluate the Outstanding Cattery Program Fisher/EO W11 Agenda 3 Report on numbers of duplicate names already in use in TDS furnished to the Board 5/15/10. Discussion of changes to EO A10 Report be made to the program. Obtain programming estimates from Larry Hart on changes proposed. 4 Research online voting and the rules concerning voting EO/Rules A10 Agenda 5 Revision of Show Rule 22.1.2 (Francine Hicks) back to Committee: 22.1.2.1 The Regional Director may not deny a club Rules A10 Agenda a specific show date unless there is a previously scheduled TICA show within 500 miles or 805 kilometers or in the same region on the requested weekend. Show locations for the same show weekend may be held within 500 miles or 805 kilometers of each other only with written permission from both show managers and the permission of the regional director/directors. The first club that requests a show date is authorized to have the show. Consider two rules: one addressing in Region shows and the other shows in neighboring regions. 6 Add the following as suggestions rather than requirements: 903.1.3.8 All hotel rooms must be accessible by elevator. Rules A10 Agenda 903.1.6.10 Adjacent events must be arranged so that sound from those events does not interfere with speeches or other presentations.