To: Deschutes County Board of Commissioners From: Sgt. Nathan Garibay Date: June 30, 2015 Subject: Emergency Operations Plan Update and Approval Commissioner/County Administrator Approval: Date: The Deschutes County Sheriff’s Office is requesting the Board of Commissioners’ approval of the Emergency Operations Plan. Synopsis: Deschutes County has recently made revisions to the county’s Emergency Operations Plan (EOP) adopted in 2010. The plan was last updated in 2010 with the assistance of a contractor, Ecology and Environment, Inc (E&E). The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities, responsibilities, and operational roles of the county departments. The purpose of an EOP is to establish guidance for Deschutes County’s (County) actions during response to, and short-term recovery from, major emergencies or disasters. It promulgates a framework within which the County will bring a combination of technical capabilities and resources, plus the sense, judgment, and expertise of its emergency response personnel, department directors, and other decision makers. Specifically, this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs, and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS), including adherence to the concepts and principles of the Incident Command System (ICS). The plan consists of 3 parts: Basic Plan – Provides the basic framework for managing disasters, integrating with cities,state,federal, and non-governmental organizations Emergency Support Functions (ESF) – Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out. These annexes clearly describe the policies, processes, roles, and responsibilities for agencies and departments. Many of the ESFs have shared responsibility between more than one county department and other organizations. ESF 1 – Transportation ESF 8 – Public Health and Medical Services ESF 2 – Communications ESF 9 – Search and Rescue ESF 3 – Public Works and Engineering ESF 10 – Oil and Hazardous Materials ESF 3 – Public Works and Engineering ESF 11 – Agriculture and Natural Resources ESF 4 – Firefighting ESF 12 – Energy ESF 5 – Emergency Management ESF 13 – Public Safety and Security ESF 6 – Mass Care ESF 14 – Long-term Community Recovery ESF 7 – Logistics Management and Resource ESF 15 – External Affairs ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Road Department P P S S S S S S S S S S 9-1-1 Service District P S S S S Emergency Services S S S S P P P S S S S P S S P Sheriff’s Office S S S S S S S P P P S S Health Services S P S P S S S S County Forestry S S P S Finance Department S S P S Community Development S S S S P Administration S S S S S S P Fair & Expo Center S S Table 1: ESF and County Department Crosswalk (P = Primary, S= Support) Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard. Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document. The goal of this project is to develop a comprehensive document that not only meets state and federal requirements, but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation. Action Recommended: Approve and sign the latest revision of the Deschutes County Emergency Operations Plan. Please contact Sgt. Garibay at 541-617-3303 if you have questions concerning this request. Deschutes County, Oregon EMERGENCY OPERATIONS PLAN May 2015 DRAFT Prepared for: DESCHUTES COUNTY SHERIFF’S OFFICE Emergency Services Division 63333 West Highway 20 Bend, OR 97701 Prepared by: Ecology and Environment, Inc. 333 SW Fifth Avenue, Suite 600 Portland, OR 97204 This document was prepared under a grant from the Office of Grants and Training, United States Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of the Office of Grants and Training or the U.S. Department of Homeland Security. Preface The Deschutes County Emergency Services Program is governed by a wide range of laws, regulations, plans, and policies. The program is administered and coordinated by the Deschutes County Sheriff’s Office under the supervision of the Emergency Services Program Manager. The program receives its authority from Oregon Revised Statutes, which are the basis for Oregon Administrative Rules. The National Response Framework, the National Contingency Plan, and the State of Oregon Emergency Management Plan provide planning and policy guidance to counties and local entities. Collectively, these documents support the foundation for this Deschutes County Emergency Operations Plan. This Emergency Operations Plan is an all-hazard plan describing how Deschutes County will endeavor to organize and respond to events. It is based on and is compatible with the laws, regulations, plans, and policies listed above. The plan describes how various agencies and organizations in the County will coordinate resources and activities with other Federal, State, local, tribal, and private-sector partners. Use of the National Incident Management System/Incident Command System is a key element in the overall county response structure and operations. It is recognized that response to emergency or disaster conditions in order to maximize the safety of the public and to minimize property damage is a primary responsibility of government. It is the goal of Deschutes County that responses to such conditions are done in the most organized, efficient, and effective manner possible. To aid in accomplishing this goal, Deschutes County has adopted the principles of the National Incident Management System, the National Response Plan, and the Incident Command System. Deschutes County also maintains this Emergency Operations Plan with supporting plans/annexes and an Emergency Operations Organization to address response to major emergency or disaster events. Deschutes County public officials, departments, and employees that perform emergency and/or first response functions must be properly prepared. Department heads and elected officials shall, to the extent possible, ensure that necessary training is provided to themselves and their employees as to further prepare Deschutes County staff for successfully carrying out assigned emergency response roles. To the extent possible, procurement and maintenance of essential response equipment will also be accomplished in support of this goal. iii Deschutes County EOP Basic Plan Preface All emergency response personnel and essential support staff in Deschutes County must be familiar with this plan and the supporting procedures and documents. iv Signature of Acceptance Date County Sheriff, Deschutes County Date Commissioner, Chair, Deschutes County Date Commissioner, Deschutes County Date Commissioner, Deschutes County Date Emergency Services Manager, Deschutes County We, the above-signed officials, acknowledge the responsibilities inherent in disaster response and emergency management planning within our respective jurisdictions. Through the acceptance of this plan, we will undertake reasonable measures to see that Deschutes County and its associated-entities are ready when and if disaster should strike. We are charged with the additional responsibility of keeping this Emergency Operations Plan (EOP) current and ensuring those persons within City and County government are made aware of their respective roles as described in this plan. v THIS PAGE LEFT BLANK INTENTIONALLY Plan Administration Record of Plan Changes The Deschutes County Emergency Operations Plan, including appendices and annexes, will be reviewed and re-approved every five years. Plan revisions may also be necessary after actual incidents or exercising of the plan. All updates and revisions to the plan will be tracked and recorded in the following table. This process will ensure the most recent version of the plan is disseminated and implemented by emergency response personnel. Record of Plan Changes Date Change Number Summary of Changes 2010 Original Release 2015 1 Update / Review Deschutes County EOP Basic Plan Plan Administration Plan Distribution List Copies of this plan have been provided to the following jurisdictions, agencies, and persons. Updates will be provided. The recipient will have the responsibility for updating the Emergency Operations Plan when changes are received. The Deschutes County Emergency Services Program Manager is ultimately ensuring plan updates are completed as needed. Record of Plan Distribution Date Plan Number Jurisdiction/Agency/Person Deschutes County Board of Commissioners Deschutes County Administrator Deschutes County Emergency Management Deschutes County Sheriff’s Office Deschutes County Community Development Deschutes County Road Department Deschutes County Health Department Deschutes County Risk Management Deschutes County Finance Department Deschutes County Waste/Sanitation Dept. Bend City Hall (City Administrator) Bend Fire Department Bend Police Department Redmond City Hall (City Administrator) Redmond Fire Department Redmond Police Department Sisters City