Baldwin County, Alabama Debris Management Plan Revised 2018 Document Produced by: Baldwin County Emergency Management Agency 23100 McAuliffe Drive Robertsdale, Alabama 36567 1 251-972-6807 EXECUTIVE SUMMARY Section 1 BACKGROUND AND PURPOSE 1-1 Authorities Section 2 DEBRIS MANAGEMENT CYCLE 2-1 Section 3 ROLES AND RESPONSIBILITIES 3-1 Lead Agencies 3-1 Interdepartmental Coordination 3-4 External Agencies 3-6 Section 4 OVERVIEW OF RULES AND REGULATIONS 4-1 Federal Emergency Management Agency Guidelines 4-1 Disaster Specific Guidance 4-2 Other Relevant Documents 4-2 Section 5 ACTION PLAN 5-1 Normal Operations 5-1 Increased Readiness 5-10 Response (First 70 Hours) 5-11 Recovery 5-17 2 Table of Contents Appendix A DISASTER MANAGEMENT CONTACT LIST Appendix B ONLINE RESOURCES FOR FEDERAL RULES AND REGULATIONS Appendix C DEBRIS REMOVAL CONTRACTORS Appendix D DISASTER DEBRIS REMOVAL AND DISPOSAL Bid Documents Appendix E SAMPLE PRESS RELEASES Appendix F DEBRIS VOLUME ESTIMATE MODELS Appendix G HAZARDOUS STUMP EXTRACTION AND REMOVAL ELIGIBILITY Appendix H SAMPLE RIGHT OF ENTRY AGREEMENT Appendix I HEALTH AND SAFETY STRATEGY Appendix J ESTIMATING TECHNIQUES Appendix K TDSRS MAPS AND PERMITS Appendix L DEBRIS ZONE MAPS Appendix M DEBRIS MANAGEMENT CHECKLISTS Appendix N PRIMARY ROAD CLEARING ROUTES Appendix O FEDERAL AID SYSTEM ROADS MAP Appendix P COUNTY MAINTAINED ROADS LIST Appendix Q FLOOD PRONE ROADS LIST Appendix R ADEM AND ENVIRONMENTAL GUIDANCE Appendix S FEMA POLICY / AEMA GUIDANCE Appendix T FIELD DOCUMENTS Appendix U HOUSE JOINT RESOLUTION –PRIVATE PROPERTY 3 DEBRIS REMOVAL Appendix V PURCHASING POLICY 4 Table of Contents List of Tables Table 1-1 Saffir-Simpson Scale P.14 Table 5-1 2018 Atlantic Hurricane Outlook P.28 Table 5-2A Hurricane Debris Cost Estimates: Category 3 Hurricane P.31 Table 5-2B Hurricane Debris Cost Estimates: Category 3 Hurricane P.32 Table 5-3 County Owned Landfills P.39 Table 5-4 County Owned Dirt Pits P.39 5 Table of Contents List of Figures Figure 3.1 Debris Management Organizational Structure P.25 6 ABBREVIATIONS 44 CFR Title 44 of the Code of Federal Regulations ADEM Alabama Department of Environmental Management AEMA Alabama Emergency Management Agency ALDOT Alabama Department of Transportation ADPH Alabama Department of Public Health BCEMA Baldwin County Emergency Management Agency BCHD Baldwin County Highway Department BCPD Baldwin County Parks Department BOE Baldwin County Board of Education BCSW Baldwin County Solid Waste C&D Construction and Demolition Debris CIS Communication Information System County Administrator The Office of the County Administrator DSG Disaster Specific Guidance EOC Emergency Operations Center DCOT Debris Contractor Oversight Team FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency FEMA 325 Debris Management Guide – FEMA Publication 325 FHWA Federal Highway Administration GAR Governor’s Authorized Representative 7 Abbreviations (Continued) GIS Geographic Information Systems GPS Global Positioning System Handbook Applicant Handbook HHW Household Hazardous Waste ICP Integrated Communications Plan MOU Memorandum of Understanding NPDES National Pollutant Discharge Elimination System (permit) NRCS National Resource Conservation Service NOAA National Oceanic and Atmospheric Agency OSHA Occupational Safety and Health Administration PA Public Assistance PIC Public Information Coordinator PPE Personal Protective Equipment PO Purchase Orders PW Project Worksheets QA/QC Quality Assurance/Quality Control RFB Request for Bids RFP Request for Proposals ROE Right-of-Entry ROW Right-of-Way SCO State Coordinating Officer 8 Abbreviations (Continued) Stafford Act Robert T. Stafford Disaster Relief and Emergency Assistance Act Stations Residential Debris Drop-off Stations TDSRS Temporary Debris Staging and Reduction Sites USACE U.S. Army Corps of Engineers 9 EXECUTIVE SUMMARY Introduction Baldwin County, both with its natural and engineered environments, presents opportunities for many potential natural and technological disasters or emergencies. The Baldwin County Emergency Management Agency is responsible for planning and emergency preparedness, response and recovery, and mitigation activities. The Baldwin County Emergency Management Agency (BCEMA) will coordinate with local municipal governments in response to disasters, emergencies, severe weather conditions, and other catastrophic events. Baldwin County subscribes to the guidance developed by BCEMA and the State Emergency Operations Plan (EOP) developed by the State EMA. The EOP sets forth lines of authority and organizational relationships that are essential for the protection of the public. The EOP also establishes the concepts and policies under which all elements of the State Government will operate during disasters and emergencies by providing for the integration of those resources. Baldwin County is home to roughly 200,000 residents and hosts millions of visitors each year. Tourism, agriculture, and industry are the financial backbone of the County. The beaches, shopping areas, and residential growth rate of the County are among the most prominent reasons debris management planning is imperative to recovering from disaster with fewer losses and an efficient return to a more resilient state of normalcy. 10 Purpose of the Plan This Plan has been developed to provide the framework for County government and other entities to clear and remove debris generated during a public emergency within Baldwin County limits. This Plan unifies the efforts of public and private organizations for a comprehensive and effective approach to: 1. To provide organizational structure, guidance, and standardized guidelines for the clearance, removal, and disposal of debris caused by a major debris-generating event. 2. To provide a centralized repository of information critical to developing and operating a disaster debris management program (including location of Temporary Debris Staging and Reduction Sites (TDSRS), zone maps, road lists, etc.); 3. To outline the various County, Municipal, and other stakeholders involved in the debris management process and the key areas of responsibility for each; 4. To expedite debris removal and disposal efforts that provide visible signs of recovery designed to mitigate the threat to the health, safety and welfare of County residents. 5. To identify, define, and reference important rules, regulations, and guidelines enacted by Federal Emergency Management Agency (FEMA) and other agencies governing the disaster debris removal process; 6. To identify key steps (in the form of checklists and an operational plan) that the County will need to take prior to a threat of disaster and during disaster debris management effort; and 7. Coordinate partnering relationships through communications and pre-planning with local, State, and Federal agencies that have debris management responsibilities. 11 Plan Organization The remainder of this Plan is detailed in five primary sections as outlined below. Section 1: Background and Purpose – Section 1 provides general background information, key assumptions, and the methodology that was used to develop the Plan. Section 2: Debris Management Cycle – The debris management cycle, described in Section 2, provides the basis for the Plan and provides a general understanding of the times throughout the year, when the County will need to either prepare or respond to a disaster. Section 3: Roles and Responsibilities – This section outlines the County Departments and outside groups that may have a role in the debris removal process. Each description provides guidance on the areas of responsibility (in the realm of debris removal) that each department or outside agency is responsible for. Section 4: Overview of Rules and Regulations – Section 4 summarizes various Federal reference documents and laws that govern the debris removal process. These documents also may orient the County with the proper procedures to maximize Federal reimbursement for debris removal activities. Section 5: Action Plan – This section provides a detailed checklist of activities that would potentially need to be addressed by the County for preparation and recovery from a hurricane or other disaster. Each checkpoint includes a description of the activities and the recommended steps that the County will coordinate to accomplish each task. 12 Section 1 BACKGROUND AND PURPOSE Authorities This Plan is developed, promulgated, and maintained under the following State and Federal statutes and regulations: Code of Alabama, Title 31, Chapter 9, Section 6 (31-9-6) known as “Alabama Emergency Management Act of 1955; Act 47”. Code of Alabama, Title 29, Chapter 3, known as the “Interim Succession Act, Act 875” Alabama Constitution. Governor’s Executive Order #15, February 15, 1994. Public Law 93-288 as amended by Public Law 100-107, the Stafford Disaster Relief and Emergency Assistance Act and in this plan as “the Stafford Act”. Public Law 81-920, Federal Civil Defense Act of 1950, as amended. CFR, Title 44, Part 200 et seq. State of Alabama Emergency Operations Plan, Dated October 1, 2000 13 Key Assumptions The debris management action plan was developed based on two key assumptions. 1. The recovery and response is to a NOAA classified major hurricane (Category 3 or greater—see Table 1-1 below) affecting Baldwin County. However, it should be noted that, if a less significant hurricane should affect the County, the debris management action plan would still be applicable. Table 1-1 Saffir-Simpson Scale Category Winds