Minutes for Regularly Scheduled Board Meeting To Be Held in the District Office Board Room 1055 Griffiths Lane Ashwaubenon, WI 54304 (Phone: 920.492.2900) Wednesday, April 8, 2020 6:30 p.m. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A. Call to order: President VanLaanen called the meeting to order at 6:30 pm B. Roll call: Board Members Present: VanLaanen, Vyskocil, Garrigan (remote), Trondson, VanDeKreeke Board Members Excused: All present School Choice Advisory Representative: Mike Mader Other Present: (In person) - Kurt Weyers, Keith Lucius (Remote) – Tammy Nicholson, Jill Kielsich, Doug Pieschek, Andy Bake, Jamie Averbeck, Mandy Schroeder, Brian Carter, Kris Hucek, Nick Senger C. Declaration of quorum: Quorum present D. Pledge of allegiance: The pledge was recited E. Adoption of Agenda: Moved by Trondson, seconded by VanDeKreeke to adopt the agenda as presented. Aye 5 (VanLaanen, Vyskocil, Garrigan, Trondson, VanDeKreeke), Nay 0. Motion carried 5:0 F. Announcement of Executive Session: In accordance with W.S. 19.85(1) (c) an executive session is being held for the consideration of employment, promotion, compensation or performance evaluation data of any public employee over which the body has jurisdiction or exercises responsibility. (Contract Renewals) G. Citizens and/or delegations: 1. Public Forum – No issues presented H. Consent Agenda: Moved by VanDeKreeke, seconded by Vyskocil to adopt the Consent Agenda items 1-5 as presented. Aye 5 (VanLaanen, Vyskocil, Garrigan, Trondson, VanDeKreeke), Nay 0. Motion carried 5:0 1. Minutes of the regular meeting held on Wednesday, March 18, 2020 2. The schedule of checks written 3/10/20 to 4/01/20 3. Staffing: hirings, resignations, retirements, leave of absences 4. Boards financial reports for February I. Superintendent’s Report 1. Special Recognition o Jaguar Excellence Awards: For the month of March, Weyers emailed out 131 Jaguar Excellence awards to staff. This brings the year-to-date total to 910. Great work by everyone! o Food Service: Thank you for the incredible job by our food service staff and all of the volunteers who have served meals to our students since our closure of schools. Through our first week of off- site food delivery along with our building service we have averaged around 1,000 meals per day being provided to our Ashwaubenon School District students. To date, we have handed out over 10,000 meals. Great work everyone. o Staff Update: 1 Teaching staff continue to learn and grow over this current closure. On April 15th and 16th, 27 Ashwaubenon School District staff will be attending a virtual training hosted by Dr. Ross Greene. You have heard us speak over the past year about our administrators, teachers, and support staff, studying the work of Dr. Greene in regards to providing support to some of our most challenging students. Team Meetings - Principals and teachers are meeting each week in Google Hangout/team planning meetings. This meetings will continue throughout our closure. Every Monday at 1:00 the Administrative Team meets through Google Hangout. Educational Associates have been working through modules on a program called, Master Teacher. These modules provide professional development to our support staff in the areas of classroom/behavioral management, accommodations for working with students, supporting instruction, and content area professional development. They are working with classroom teachers connecting with students on Seesaw/Google Hangout/Google classroom, making encouraging comments and responding to student work, reading to students on these hangouts, and creating virtual story library time. The Educational Associates have also served meals to students as well as help put together learning packets for students. In addition, they have helped with the distribution of Chromebooks to students. Maintenance Team have been back in the buildings the last couple of weeks following Spring Break. This gives them a great opportunity to get a head start on summer projects as well as regular maintenance. The team has been working on the daily maintenance and monitoring of the HVAC equipment. They have also been doing a lot of painting and detailing inside and outside of the classrooms. At the High School they have been clean and detail all of the pool drains and gutters and restored them to new condition. At Valley View the team has been labeling all of the valves and outlets so the custodial transition will go smoothly when Steve Beining retires in June. At Pioneer they are assembling new classroom tables and are painting all of the door jams in the school. At Cormier he is organizing and detailing in the storage rooms and custodial office area. Finally, at Parkview they are detailing door jams and painting in classrooms. Office Staff have been working on mailing, open enrollment applications, IEP updates/changes, filing of student records in the new electronic system, budgets, invoicing and payroll. Jennifer has been outstanding handling all of the changes that have happened in regards to the election. Our office staff have all been extremely busy. o What have our students been doing? Elementary Level- focus on literacy and math with social studies/science activities sprinkled in as well. Parkview- Students are provided work for each of their class which the flexibility to do their work over several days. For example, a teacher might have in their lesson plans that the students need to complete these three activities over the next three days. AHS- The high school is finishing up quarter 3 by Tuesday, April 14th. This work consist of wrapping up projects, finishing papers, class assignments, etc. The students will be receiving pass/no grade for the third and fourth quarter. They will be starting 4th quarter on Wednesday, April 15th. Grades K-2: no more than 60 minutes/day . Grades 3-5: no more than 90 minutes/day . Grades 6-8: no more than 20 minutes/course/day . Grades 9-12: no more than 30 minutes/course/day o Technology for COVID-19 282 Chromebooks have been provided for families. New wireless hotspots are in and will be distributed to families by the tech team and social workers Our teachers are encouraging their students to follow our Digital Citizenship page with students/parents. 2 The tech team has created and shared a Parent/Student Help Page for technology, 336 page views. Google Analytics is being used to tracking digital work. So far 4000 devices have visited the resource page, with 19,000 page views. We have had 4,183 family visit SeeSaw the last 7 days, and 1,375 logins on ClassLink. J. Action Items: 1. Extended Contracts: Lucius stated that requests for extended contracts are the same as previous years. These contracts reflect the work performed by these staff members over the summer (i.e. summer scheduling at the high school and Parkview, At-Risk scheduling at Parkview, School-to-Work Program, and student health plans). The board inquired what the school nurses are doing throughout the pandemic. Nicholson stated they are very engaged in the community outreach programs, special education health plans, working with families who have significant health situations, continuing to monitor students, and participating in IEP meetings. Social workers are doing a great job of leading behind the scenes. They continue to take the steps to make sure students are fed on weekends by collecting and distributing gas cards, grocery cards, etc.). Nicholson stated that 11:00 am on every Thursday, social workers are at Valley View collecting food. Moved by VanDeKreeke, seconded by Trondson to approved the Extended Contracts are presented. Aye 5 (VanLaanen, Vyskocil, Garrigan, Trondson, VanDeKreeke), Nay 0. Motion carried 5:0. 2. DPI Waiver for Minutes of Instruction: Weyers stated that due to the COVID 19 public health emergency, DPI will waive the minutes of instruction requirement for school districts that request it. In order to have the requirement waived, the board must approve the submission of the waiver form. It is being recommended the board approve the completion and submission of the form to waive the minutes of instruction requirement. Moved by Vyskocil, seconded by VanDeKreeke to approved the district submit the DPI form to waive the minutes of instruction requirement are presented. Aye 5 (VanLaanen, Vyskocil, Garrigan, Trondson, VanDeKreeke), Nay 0. Motion carried 5:0. 3. Bylaw 0167.1 Voting: It is being recommended to change the wording of Bylaw 0167.1 to allow for additional board member remote attendance at board meetings beyond the current 2 month in a row limit. This is being requested so board members are able to continue to remote (versus in person attendance) in during COVID 19 social distancing. This change can be a temporary change to the bylaw. The board inquired why there was a limit placed on remote participation. By limiting it to 2 months in a row, board members are encouraged to be present in the community and attend meetings in person. Lucius stated that it was put in place so that members are living in and participating the community (i.e. snowbirds live out of the area for months at a time limiting their in person participation). The board strongly felt at the time this was decided that in person participation is important as a board member. It is being recommended that the board waive the first read of Bylaw 0167.1, temporarily remove the sentence pertaining to the number of times a member can remotely access a meeting and approve the bylaw as changed. The board agreed to temporarily change the bylaw and requested that the bylaw be returned to the board in September for review. Moved by Trondson, seconded by VanDeKreeke to approve the waiving of the first read and recommended changes to Bylaw 0167.1 with the condition it is returned to the September board meeting for review and possible change.