Academics & Campus Environment Committee - Meeting Agenda Board of Trustees Academics and Campus Environment Committee Tuesday, August 25, 2020 9:20 AM – 11:05 AM or Upon Adjournment of Previous Meeting Microsoft Teams Virtual Meeting Trustees: Charles Tokarz, Chair; Tim Boaz, Stephanie Goforth, Michael Griffin, Oscar Horton, Claire Mitchell, Byron Shinn USF Foundation Board Liaison: Debbie Sembler Provost and Executive Vice President: Ralph Wilcox A G E N D A I. Call to Order and Opening Remarks Chair Charles Tokarz II. Public Comments Subject to USF Procedure Chair Tokarz III. New Business – Action Items a. Approval of Previous Minutes Chair Tokarz i. May 14, 2020 b. Tenure as a Condition of Employment Sr. Vice Provost Dwayne Smith c. USF Textbook & Instructional Materials Affordability Annual Report Dean Todd Chavez Dir. Alexander Neff d. SUS Equity Report Vice President Haywood Brown Assoc. Vice President Cecil Howard IV. New Business – Information Items a. Enrollment Update: Summer and Fall 2020 Provost Ralph Wilcox b. Update on SACSCOC Accreditation of USF Vice Provost Theresa Chisolm V. Adjournment Chair Tokarz 1 Academics & Campus Environment Committee - Public Comments Subject to USF Procedure APPEARANCES BEFORE THE BOARD Individuals or group representatives, who desire to appear before the Board to address a subject within the Board’s jurisdiction may submit their requests in writing at least three (3) days in advance to the Corporate Secretary, c/o Office of Board of Trustees Operations, 4202 E. Fowler Avenue, CGS401, Tampa, FL 33620, specifying the agenda item on which the requestor(s) wishes to comment. Comments shall generally be heard at Board Committees. However, the President in consultation with the Chair will determine whether the item will be heard and when the item will be heard. There will be a three minute time limit on any presentation. The total time allotted for all comments shall not exceed fifteen minutes, unless approved by the Board Chair. As permitted by section 286.0114, F.S., the Board Chair may decline to hear any matter that: does not relate to a particular agenda item; is not practicable for a particular meeting; is outside the Board’s jurisdiction; or was made available for public comment at a prior committee meeting before the Board takes action. The Chair may recognize any individual or representative of groups to address the Board. In order to proceed with the essential business of the Board in an orderly manner, any individual or group representative who attempts to disrupt a Board meeting will be subject to appropriate action pursuant to law. BOT e-mail address is [email protected]. Per BOT Operating Procedures, Article VI, 03.06.2018 2 Academics & Campus Environment Committee - New Business - Action Items Board of Trustees Academics and Campus Environment Committee NOTES Thursday, May 14, 2020 Microsoft Teams Virtual Meeting I. Call to Order and Comments Chair Charles Tokarz welcomed and thank those in attendance, and called the meeting to order at 9:50 AM and a quorum was confirmed by Vice President and Assistant Corporate Secretary Cindy Visot with the following committee members present: Trustee Stephanie Goforth Trustee Michael Griffin Trustee Oscar Horton Trustee Deanna Michael Trustee Claire Mitchell Trustee Byron Shinn Trustee Charles Tokarz II. Public Comments Subject to USF Procedure Chair Tokarz confirmed there were no requests for public comment. III. New Business – Action Items a. Approval of November 20, 2019 Meeting Minutes i. February 18, 2020 Meeting ii. April 16, 2020 Workshop Chair Tokarz asked the committee if any edits needed to be made to the minutes and the committee confirmed there were none. A motion for approval was made by Trustee Horton with a second from Trustee Griffin and was approved unanimously by the committee. b. Faculty Nominations for Tenure, Tampa Chair Tokarz introduced Senior Vice Provost Dwayne Smith to introduce both tenure items for the Tampa campus. Dr. Smith provided an overview of the differences between faculty nominations for tenure and tenure as a condition of employment. Dr. Smith then gave a summary of the faculty who were being presented for tenure, including key demographic statistics. 3 Academics & Campus Environment Committee - New Business - Action Items A motion for approval was made by Trustee Michael with a second from Trustee Goforth and was approved unanimously by the committee. c. Tenure as a Condition of Employment, Tampa Dr. Smith continued on with the next tenure item and provided summaries of the five candidates: Drs. Marcus Cooke, Liane Robertson, Stanley M. Stevens Jr., Edwin Michael and Jason Salemi. Dr. Smith noted that the five candidates would all continue to help raise the profile of the university as a world-class research institution. A motion for approval was made by Trustee Michael with a second from Trustee Goforth and was approved unanimously by the committee. d. Faculty Nominations for Tenure, St. Petersburg Regional Chancellor Martin Tadlock presented the item, which included four faculty members being considered for tenure. A motion for approval was made by Trustee Goforth with a second from Trustee Michael and was approved unanimously by the committee. e. Faculty Nominations for Tenure, Sarasota-Manatee Regional Chancellor Karen Holbrook presented the item, which included two faculty members being considered for tenure. A motion for approval was made by Trustee Shinn with a second from Trustee Michael and was approved unanimously by the committee. f. Degree Program Termination, M.A. Adult Education Chair Tokarz reminded the committee that one of their charges is ensuring that resources are utilized in an efficient way, especially when it pertains to students’ needs and making sure they are prepared to enter the workforce upon graduation. Vice Provost Terry Chisolm presented the item and provided an overview for the rationale in the termination, including the retirement of key program faculty and declining enrollments. Current students in the program were made aware of the intent to close the program and were provided new schedules to allow them successful degree completion. A motion for approval was made by Trustee Goforth with a second from Trustee Michael and was approved unanimously by the committee. g. Revisions to USF Regulation 3.007: Degree Requirements: Baccalaureate/Undergraduate 4 Academics & Campus Environment Committee - New Business - Action Items Chair Tokarz briefly queued up the next three revisions to USF Regulations as being put forth as part of the ongoing process the university is undergoing with consolidation coming on July 1. Dr. Chisolm presented the item and informed the committee that most of it was technical changes to bring the university in line with SACSCOC requirements for consolidation, as well as changes to degree requirements for separately accredited institutions versus a multi-campus singly accredited institution. A motion for approval was made by Trustee Shinn with a second from Trustee Michael and was approved unanimously by the committee. h. Revisions to USF Regulation 6.0021: Student Code of Conduct Dean of Students Danielle McDonald presented the item, which included revisions to USF Regulation to bring them up to date to better reflect the university’s processes, guidelines and procedures, and to reflect the goals, missions, values and vision of the university in promoting responsibility and adherence to the standards of behavior. Dean McDonald’s presentation included a slide deck that is posted online with a summary of changes. A motion for approval was made by Trustee Shinn with a second from Trustee Goforth and was approved unanimously by the committee. i. Revisions to USF Regulation 3.027: Academic Integrity of Students Vice President Paul Dosal presented the item, which consisted of mostly technical changes. One of the substantive changes highlighted by Dr. Dosal was the implementation of a centralized reporting system that would be made available to faculty to make for a more efficient notification process for students. A motion for approval was made by Trustee Shinn with a second from Trustee Michael and was approved unanimously by the committee. j. Supplemental Educational Plant Survey Chair Tokarz introduced the last item as an update to the Supplemental Educational Plant Survey (EPS). The previous EPS was approved in 2017, but the committee is being asked to approve a supplemental plan because of a change in Board of Governors’ project scoring model and an increased emphasis on remodels and renovations. Interim Vice President Chris Duffy then presented the item, which included a slide deck that summarized the EPS and the updates that were made. The committee had questions regarding the prioritization of projects and how that was determined and the uniformity with how things were considered from campus to campus. 5 Academics & Campus Environment Committee - New Business - Action Items A motion for approval was made by Trustee Shinn with a second from Trustee Mitchell and was approved unanimously by the committee. IV. Adjournment Chair Tokarz asked if any committee member had final comments. Trustee Michael introduced the committee to Timothy Boaz, the incoming president of the consolidated Faculty Senate and therefore, the new faculty representative on the Board of Trustees and Academics and Campus Environment Committee. Trustees thanked Dr. Michael for her service and valuable input over her tenure on the Board. Chair Tokarz echoed the comments of