Metropolitan Transportation Commission 101 Eighth Street, Meeting Agenda Joseph P. Bort MetroCenter Clipper® Executive Board Oakland, CA Committee Members: Denis Mulligan, Chair Edward D. Reiskin, Vice Chair Grace Crunican, Nuria Fernandez, Jim Hartnett, Steve Heminger, Michael Hursh, Rick Ramacier, Nina Rannells Monday, March 28, 2016 4:00 PM Meeting Location: San Francisco Bay Area Rapid Transit District 300 Lakeside Drive, 23rd Floor Oakland, CA General Manager’s Conference Room This meeting will be recorded. Copies of recordings may be requested at the Metropolitan Transportation Commissioner (MTC) at nominal charge, or recordings may be listened to at MTC offices by appointment. To access meeting location, please take the elevators to the 23rd floor lobby area, where the agenda will be posted with entry access instructions. Upon entry you will be escorted to the meeting location. 1. Roll Call / Confirm Quorum Quorum: A quorum of this committee shall be a majority of its regular voting members (5). 2. Consent Calendar 2a. 15-1353 Minutes of February 22, 2016 meeting Action: Board Approval Attachments: 2a_CEB Minutes_Feb 2016 Clipper® Executive Board March 28, 2016 2b. 15-1354 Clipper® Program Contract Actions i. Contract Change Order - Replacement of Clipper® Handheld Card Readers: Cubic Transportation Systems, Inc. ($1,000,000) ii. Contract Change Order - Implement New BART Product for San Francisco State University Institutional Program: Cubic Transportation Systems, Inc. ($200,000) iii. Contract - Clipper® Customer Communications Program: Swirl, Inc. d/b/a Sidecar ($325,000) iv. Contract Change Order - Statement on Standards for Attestation Engagement No. 16 (SSAE 16) Report: Cubic Transportation Systems, Inc. ($200,000) Action: Board Approval Attachments: 2b_Clipper Contract Actions - Mar 2016 2c. 15-1361 Institutional Program Card Fees Action: Board Approval Attachments: 2c_Institutional_Program_Card_Fees 2d. 15-1362 Clipper® Parking Recommendations Action: Board Approval Attachments: 2d_Clipper_Parking_Recommendation 3. Approval 3a. 15-1363 Clipper® Budget and Work Plan Highlights of the current Clipper® contract with Cubic Transportation Systems. Action: Board Approval Presenter: Carol Kuester Attachments: 3a_Clipper Budget and Work Plan_v2 3b. 15-1364 Next Generation Clipper® System (C2) Request for Expressions of Interest Request for Expressions of Interest (RFEI) for the Next Generation Clipper® (C2) Regional Transit Fare System from the vendor community. Action: Board Approval Presenter: Denise Rodrigues Attachments: 3b_Next Generation Clipper System Request for Expressions of Interest Clipper® Executive Board March 28, 2016 4. Information 4a. 15-1365 Summary of Current Clipper® Contract Highlights of the current Clipper® contract with Cubic Transportation Systems. Action: Information Presenter: Jason Weinstein Attachments: 4a_Summary of Current Clipper Contract 4b. 15-1366 Summary of Memorandum of Understanding (MOU) Highlights of the Amended and Restated Clipper® Memorandum of Understanding executed on February 19, 2016. Action: Information Presenter: Jason Weinstein Attachments: 4b_Summary of Memorandum of Understanding 5. Executive Director's Report - Kuester 6. Public Comment / Other Business 7. Adjournment / Next Meeting The next meeting of the Clipper® Executive Board will be April 25, 2016, 4:00 p.m. in the General Manager’s Conference Room, 23rd Floor, 300 Lakeside Drive, Oakland, CA. Clipper® Executive Board March 28, 2016 Public Comment: The public is encouraged to comment on agenda items at Committee meetings by completing a request-to-speak card (available from staff) and passing it to the Committee secretary. Public comment may be limited by any of the procedures set forth in Section 3.09 of MTC's Procedures Manual (Resolution No. 1058, Revised) if, in the chair's judgment, it is necessary to maintain the orderly flow of business. Meeting Conduct: If this meeting is willfully interrupted or disrupted by one or more persons rendering orderly conduct of the meeting unfeasible, the Chair may order the removal of individuals who are willfully disrupting the meeting. Such individuals may be arrested. If order cannot be restored by such removal, the members of the Committee may direct that the meeting room be cleared (except for representatives of the press or other news media not participating in the disturbance), and the session may continue. Record of Meeting: Committee meetings are recorded. Copies of recordings are available at a nominal charge, or recordings may be listened to at MTC offices by appointment. Audiocasts are maintained on MTC's Web site (mtc.ca.gov) for public review for at least one year. Accessibility and Title VI: MTC provides services/accommodations upon request to persons with disabilities and individuals who are limited-English proficient who wish to address Commission matters. For accommodations or translations assistance, please call 510.817.5757 or 510.810.5769 for TDD/TTY. We require three working days' notice to accommodate your request. Acceso y el Titulo VI: La MTC puede proveer asistencia/facilitar la comunicación a las personas discapacitadas y los individuos con conocimiento limitado del inglés quienes quieran dirigirse a la Comisión. Para solicitar asistencia, por favor llame al número 510.817.5757 o al 510.817.5769 para TDD/TTY. Requerimos que solicite asistencia con tres días hábiles de anticipación para poderle proveer asistencia. Attachments are sent to Committee members, key staff and others as appropriate. Copies will be available at the meeting. All items on the agenda are subject to action and/or change by the Committee. Actions recommended by staff are subject to change by the Committee. 101 Eighth Street, Metropolitan Transportation Joseph P. Bort MetroCenter Commission Oakland, CA Legislation Details (With Text) File #: 15-1353 Version: 1 Name: Type: Minutes Status: Consent File created: 2/25/2016 In control: Clipper® Executive Board On agenda: 3/28/2016 Final action: Title: Minutes of February 22, 2016 meeting Sponsors: Indexes: Code sections: Attachments: 2a_CEB Minutes_Feb 2016 Date Ver. Action By Action Result Subject: Minutes of February 22, 2016 meeting Recommended Action: Board Approval Attachments Metropolitan Transportation Commission Page 1 of 1 Printed on 3/24/2016 powered by Legistar™ Metropolitan Transportation Commission 101 Eighth Street, Meeting Minutes - Draft Joseph P. Bort MetroCenter Oakland, CA Clipper® Executive Board Committee Members: Denis Mulligan, Chair Edward D. Reiskin, Vice Chair Grace Crunican, Nuria Fernandez, Jim Hartnett, Steve Heminger, Michael Hursh, Rick Ramacier, Nina Rannells Monday, February 22, 2016 4:00 PM Meeting Location: San Francisco Bay Area Rapid Transit District 300 Lakeside Drive, 23rd Floor Oakland, CA General Manager’s Conference Room 1. Roll Call / Confirm Quorum Present: 8 - Rannells, Ramacier, Chair Mulligan, Vice Chair Reiskin, Fernandez, Crunican, Heminger, and Hartnett Absent: 1 - Hursh Tom O’Neill to act as a delegate and voting member of the Board in place of Michael Hursh. Actions noted below as “Hursh” were taken by O’Neill. 2. Consent Calendar Upon the motion by Hartnett and second by Heminger, the Consent Calendar was unanimously approved by the following vote: Aye: 9 - Rannells, Hursh, Ramacier, Chair Mulligan, Vice Chair Reiskin, Fernandez, Crunican, Heminger and Hartnett 2a. 15-1327 Clipper® Executive Board Calendar of Meetings for 2016 Action: Board Approval Presenter: Carol Kuester 2b. 15-1328 Clipper® Executive Board Procedures Manual Action: Board Approval Presenter: Carol Kuester Page 1 Printed on 3/4/2016 Clipper® Executive Board February 22, 2016 3. Approval 3a. 15-1329 Ratification of Election of Clipper® Executive Board Chair and Vice-Chair Ratification of election of a Chair and Vice Chair for the Clipper® Executive Board. Action: Board Approval Upon a motion by Crunican and second by Ramacier, Mulligan was elected Chair and Reiskin was elected Vice Chair. The motion passed by the following votes: Aye: 9 - Rannells, Hursh, Ramacier, Chair Mulligan, Vice Chair Reiskin, Fernandez, Crunican, Heminger and Hartnett 4. Information Items 4a. 15-1330 Update on Next Generation Clipper® System (C2) i. Partnership Approach ii. Request for Information Approach and Schedule iii. C2 90-Day Plan iv. C2 Executive Overview Action: Information Presenter: Jason Weinstein 4b.. 15-1331 MTC Forthcoming Contract Actions i. Clipper® Contract Change Order - San Francisco State University Student Discount (Cubic Transportation Systems, Inc.) ii. Clipper® Contract Change Order - Handheld Card Reader Replacement (Cubic Transportation Systems, Inc.) iii. Contract - Customer Communications Program (Contractor TBD) Action: Information Presenter: Jason Weinstein 4c. 15-1333 Executive Director Report Action: Information Presenter: Carol Kuester 5. Public Comments / Other Business 6. Adjournment / Next Meeting The next meeting of the Clipper® Executive Board will be March 28, 2016, 4:00 p.m. in the General Manager’s Conference Room, 23rd Floor, 300 Lakeside Drive, Oakland, CA. Page 2 Printed on 3/4/2016 101 Eighth Street, Metropolitan Transportation Joseph P. Bort MetroCenter Commission Oakland, CA Legislation Details (With Text) File #: 15-1354 Version: 1 Name: Type: Contract Status: Consent File created: 2/25/2016 In control: Clipper® Executive Board On agenda: 3/28/2016 Final action: Title: Clipper® Program Contract Actions i. Contract Change Order - Replacement of Clipper® Handheld Card Readers: Cubic