The South African National Indoor and Field Archery Association S.A.N.I.F.A.A Member of the International Field Archery Association SANIFAA President: Stefan van der Linde Secretary General: Petrus van Breda E-mail: [email protected] E-mail: [email protected] Phone: +27 (0)12 804 4691 Phone: +27 (0) 82 453 5783 Website: www.sanifaa.co.za Tel: +27 82 888 7396 INFORMATION BROCHURE IFAA World Bowhunter Archery Championships 2013 2 TABLE OF CONTENTS SECTION A: SUMMARY OF APPLICANT AND PROPOSAL Credentials History Pledge Registration and Status Bid Deposit Fee Proposed Dates and Venue Proposed Logo SECTION B: SPESIFICATIONS Date Venue Ranges Programme Administration Centre Accommodation • Elgro River Lodge • Elgro Hotel • Willows Garden Hotel • Facility on Site • Pricing Structure and Packages Directions to the Venue International Entry Points and Transport • Airport Shuttles • Car Hire Services Opening and Closing Ceremony Facilities Registration Fees First Aid and Hospital Facilities Local Climatic Conditions • Altitude • Climate • Time Zone General Information • Language & Standard of Living • Malaria • Tourist Visa Tourism: Potchefstroom, South Africa 3 SECTION A – SUMMARY OF APPLICANT AND PROPOSAL CREDENTIALS : The South African National Indoor and Field Archery Association HISTORY The SANIFAA has not only very successfully hosted previous world events; it has also been one of the core members of the IFAA for a considerable time and proven its commitment to follow IFAA procedures and practices. Previous world events hosted by South Africa includes, World Field, World Bowhunter and World Indoor Archery Championships. The SANIFAA has proven without any doubt that it has the capacity and funding to effectively host and run any event. PLEDGE The commitment to effectively and efficiently host the WBHC 2013 was reiterated at the SANIFAA Congress on 23 March 2012 where the SANIFAA Council unanimously pledged their support. STATUS The SANIFAA is officially registered as a non profitable organisation with Tax exemption no PBO 930 0088 46 with the South African Government and Revenue Services (SARS). The SANIFAA is a National Sport Association registered with the South African Sports Confederation and Olympic Committee (SASCOC) via Archery South Africa. Further to this the SANIFAA holds R5 million third party liability insurance which includes a clause indemnifying the IFAA against claims. BID DEPOSIT FEE The IFAA bid deposit fee has been paid to IFAA on 18 April 2012 PROPOSED DATES AND VENUE Date: 29 September to 6 October 2013 Venue : Elgro River Lodge Potchefstroom North West Province South Africa PROPOSED LOGO FOR THE WBHC 2013 – SOUTH AFRICA 4 SECTION B –SPECIFICATIONS DATE : 29 September 2013 to 06 October 2013 The proposed date falls within the 3rd quarter of the South African school holiday programme. VENUE : Elgro River Lodge, Potchefstroom The Elgro River Lodge has hosted many competitions as well as National Archery Championships. A true African Experience on a Game Farm with over eleven species of Game. The Elgro River Lodge, situated in the banks of the mighty Vaal River, stretches over 3 kilometres of the river and offers superb riverfront views. What makes this lodge even more unique is the fact that it is located in the Western region of the magnificent Vredefort Dome, declared as a UNESCO World Heritage Site in 2005. 5 The River Lodge offers a true African experience with its variety of activities available. As continuation of nature preservation, this area is also a Yellow fish Conservation site offering some of the best Yellow fish fly- fishing in the country. The River Lodge offers up to 20 kilometres of pristine fly fishing water for small and large mouth yellow fish and contributing to a total fly-fishing experience is a basic Fly Fishing Shop at the lodge. River rafting for the brave at heart accompanied by and experienced guide will get the adrenalin pumping and will ensure a memorable ride on the rapids of the beautiful Vaal River. If you prefer to steer clear of water activities, an action packed game drive will entice you with a great diversity of game such as the Impala, Eland, Kudu and 180 species of bird life. Grab your binoculars and indulge in bird watching and animal spotting, for around every bend, nature at its undisturbed best will surprise and entertain you. The River Lodge is also complete with its own conference facilities and can take up to 40 people including all necessary equipment to make any conference a huge success, which include a team-building course with a variety of obstacles that will have you climbing ad engaging in rope obstacle courses to promote team work and resilience. Aerial Photograph of the Elgro River Lodge, Potchefstroom 6 RANGES The organisers of the WBHC 2013 will provide 5 ranges to the participants to include the following: Range 1 (White): 28 target 3D Range to accommodate the 3D Standard Round Range 2 (Green): 28 target 3D Range to accommodate the 3D Hunter Round Range 3 (Yellow): 28 target 2D Range to accommodate the unmarked Animal Round 1 Range 4 (Black): 28 target 2D Range to accommodate the unmarked Animal Round 2 Range 5 (Blue): 14 target Range exclusively for the cubs Each of the above rounds will be accommodated over the period of 4 days. The Cubs Range will be at the Elgro River Lodge (main lodge area) to ensure that parents/guardians are readily available for any emergencies. Officials (Range 1 to 4) : Each range , due to the distances apart, will have the following allocated officials: 1 x Range Captain 4 x Maintenance Officials (maximum) 1 x Transport Official Officials (Cubs Range) : The Cubs Range will have the following allocated officials: Cubs Range Captain Cub Masters for every 6 participating cubs 2 x Maintenance Officials Practice Ranges : Each of the preferred accommodation venues i.e. Elgro Hotel, Willows Garden Hotel, and Elgro River Lodge will have its own practice range set up with 6 x 2D target butts, 10 x 3D targets, practice range captain and 2 marshals. Catering on the Ranges Each Range will have a refreshment station with at least another water point on the range depending on the layout of the range. Catering will be provided by the Willgro group. Trading will take place in the ZAR currency. Transport A Shuttle transport facility will be available from the Elgro River Lodge main assemble area to the various ranges. Equipment Repairs and Maintenance Facilities for maintenance and repairs on equipment will be available at ELGRO RIVER LODGE throughout the Championships. Estimate number of participants: 350 7 Aerial photographs of the proposed ranges: 8 9 PROGRAMME Sunday, 29 September 2013: Registration & Equipment inspection opens 10:00am and closes 14:00pm Practice ranges opens 10:00am and closes 16:00pm Monday, 30 September 2013: Registration & Equipment inspection opens 10:00am and closes 14:00pm Practice ranges opens 09:00am and closes 16:00pm Tuesday, 1 October 2013: Registration & Equipment inspection opens 09:00am and closes 13:00pm Opening Ceremony at Elgro Hotel (14:00pm) Wednesday, 2 October 2013: Competition – Day 1 (Starts 08:30am) Thursday, 3 October 2013: Competition – Day 2 (Starts 08:30am) Friday, 4 October 2013: Competition – Day 3 (Starts 08:30am) Saturday, 5 October 2013: Competition – Day 4 (Starts 08:30am) Sunday, 6 October 2013: Medal Ceremony and Banquette at Elgro Hotel (Starts 12:00pm) ADMINISTRATION CENTRE The Central Administration Centre will be at the Elgro Hotel in Potchefstroom and managed by an administration committee consisting of members from the SANIFAA. Designated areas in the venue building have been identified to handle the following administrative and operational duties: Reporting and Registration: Reception area - 4 x Volunteers General Enquiries: Reception area - 2 x Volunteers Data & Score Coordinating: Fleur du Cup Room - 2 x Volunteers Equipment Inspection : Drostdy Hall - 3 x Volunteers A Satellite Administration Centre will be at the Elgro River Lodge Conference facility for the main purpose of handling all range and general inquiries as well as the initial score capturing after each day of competition on the database. From here the scores will be electronically send to the central administration centre for updating of the website and displaying of results at all accommodation venues. A domain/website will also be registered and designed which will provide all relevant information such as registration detail, venue and ranges, accommodation, ect to participants. The website will be managed and updated by the SANIFAA IT and Data Manager. 10 ACCOMMODATION SANIFAA negotiated a special accommodation package deal with the Willgro Group offering various options and venues to suite each participants needs and preferences. The Willgro Group is the preferred supplier of accommodation to the WBHC 2012 participants and officials. Potchefstroom Willgro Group offers a range of accommodation options to suite all tastes and budgets. Places to stay vary from four-star hotels and a luxury lodge to comfortable, yet stylish bed-and-breakfast establishments and self-catering camping facilities. The hotels are centrally located within a 20 minutes drive of Elgro River Lodge and a shuttle service for all participants has been arranged to and from the desired venues within the Willgro Group Potchefstroom to the Elgro River Lodge (ranges). There will be a practicing range dedicated at each venue where guests are accommodated. 1 Elgro River Lodge (www.elgroriverlodge.co.za ) Self Catering Chalets The River Lodge has 9 comfortable and cosy self-catering riverside condos which can accommodate 35, fully equipped with access to a swimming pool and breathtaking views. Adding to the grandeur of the lodge and its setting is a Lapa overlooking the river. This is an ideal setting for just about any event and can hold up to 80 people, against a backdrop of insurmountable sunset enhanced with festive sundowners to set the mood.