Corporation of the City of Cambridge General Committee Meeting No. 08-19 Historic City Hall - 46 Dickson Street Tuesday, September 3, 2019 7:00 p.m. AGENDA Meeting Called to Order Disclosure of Interest Presentations Delegations 1. Sheri-Lyn Roberts, Chair – Accessibility Advisory Committee, re: item 8, Dynamic Symbol of Access Consent Procedure THAT all items listed under the heading of Consent Procedure for Tuesday, September 3, 2019, General Committee Agenda be adopted as recommended. Items # 1. Archives Board Minutes – Thursday, March 28, 2019 2. Archives Board Minutes – Thursday, May 2, 2019 3. Archives Board Minutes – Thursday, June 6, 2019 4. Beverly Street (Dundas Street North to Elgin Street North) – Detailed Design and Project Scope Change 5. Riverside Dam Design Update 6. Doors Open Waterloo Region Application NOTE: General Committee Members, if you wish an item to be pulled from the Consent Agenda, please notify the City Clerk so the item can be listed on the Other Business Memo for 1 tonight's meeting to be dealt with separately by General Committee. You will also have the opportunity to pull an item at the Meeting. Minutes of Advisory Committee Meetings 1. Archives Board Minutes – Thursday, March 28, 2019 PP. 5-8 Recommendation – That the Committee recommends to Council: THAT the minutes from the Archives Board meeting held on Thursday, March 28, 2019 be approved. 2. Archives Board Minutes – Thursday, May 2, 2019 PP. 9-12 Recommendation – That the Committee recommends to Council: THAT the minutes from the Archives Board meeting held on Thursday, May 2, 2019 be approved. 3. Archives Board Minutes – Thursday, June 6, 2019 PP. 13-16 Recommendation – That the Committee recommends to Council: THAT the minutes from the Archives Board meeting held on Thursday, June 6, 2019 be approved. Consideration of Reports Community Development 4. Beverly Street (Dundas Street North to Elgin Street North) – Detailed PP. 17-134 Design and Project Scope Change Recommendation – That the Committee recommends to Council: THAT Report 19-225(CD), re: Beverly Street (Dundas Street North to Elgin Street North) – Detailed Design and Project Scope Change be received; AND THAT Council approve the additional scope of work for the Beverly Street reconstruction design, Dundas Street West to Samuelson Street; 2 AND THAT the current design consultant, BT Engineering, be retained to perform this work; AND FURTHER THAT funding in the amount of $199,941.60 be added to A/00081-20 (Beverly Street EA and Detailed Design) and drawn from Water, Wastewater and Capital Works Reserve fund in amounts identified in report 19-225(CD). 5. Riverside Dam Design Update PP. 135-142 Recommendation – That the Committee recommends to Council: THAT Report 19-237(CD), re: Riverside Dam Design Update be received for information. 6. Doors Open Waterloo Region Application PP. 143-150 Recommendation – That the Committee recommends to Council: THAT Report 19-192(CD), re: Doors Open Waterloo Region Application be received; AND THAT Council authorizes the Mayor and Clerk to sign the Regional Municipality of Waterloo Doors Open Waterloo Region Application in support of the participation of the Ancient Mariners Canoe Club in Doors Open Waterloo Region 2019. 7. Addition of 0.5 FTE - Recruitment Request for Administration PP. 151-154 Recommendation – That the Committee recommends to Council: THAT Report 19-239(CD), re: Addition of 0.5 FTE - Recruitment Request for Administration be approved. Corporate Enterprise Corporate Services 8. Dynamic Symbol of Access PP. 155-162 Recommendation – That the Committee recommends to Council: THAT Report 19-219(CRS), re: Dynamic Symbol of Access be received; 3 AND THAT Council adopt the Dynamic Symbol of Access as a standard sign of accessibility on City facilities where permitted. Correspondence 1. Enbridge Gas Inc., re: New Company, New Opportunities to Collaborate PP. 163-164 Non-Jurisdictional Items Committee Updates Close of Meeting 4 City Of Cambridge Archives Board Minutes Thursday February 28, 2019 Historic City Hall 46 Dickson Street Board Members Present: Linda Foster, Phil Moura, Kainat Syed, Aidan Barrett, Dan Schmalz Sr., , Cody Botelho, Councillor Donna Reid and Meghan McKay in the Chair. Regrets: Mark Kooting Staff Members Present: Dan Schmalz Jr., Information and Archives Analyst (IAA) Meeting Called to Order The regular meeting of the Cambridge Archives Board of the City of Cambridge was held at Historic City Hall, 46 Dickson Street Cambridge, Ontario. The Chair called the meeting to order at 5:32 and adjourned at 6:09 p.m. Declaration of Pecuniary Interest There were no declarations of pecuniary interest. Adoption of the agenda for the Meeting of March 28, 2019 Moved by: Dan Schmalz Sr. Seconded by: Cody Botelho THAT the agenda for the meeting of March 28, 2019 be adopted as amended. CARRIED Adoption of Minutes of the Meeting of February 28, 2019 Moved by: Cody Botelho Seconded by: Dan Schmalz Sr. THAT the February 28, 2019 minutes be adopted. CARRIED Potential Cambridge Archives Activities for 2019 Archives Social Media Presence o Overall ongoing with a Hall of Fame campaign currently underway. Digital Hall of Fame Board Discussion 5 o In progress and will launch in time for September. Cody Botelho asked if this launch can be used to promote the First World War map as well. Coop students update o The Archives will have three coop students Erich Engler, Jared Warren and Megan Solomon assisting the IAA with various projects. Erich, a student at Westerns University’s Master of Library and Information Science program is processing the recent Dickson Paper donation. Jared, a Teacher’s College student also at Western, will be putting together local history lessons to be distributed to local schools. Megan is studying Museum Management and Curatorship at Fleming College and will be spending the summer assisting with processing donations, information requests and digitization projects. The Archives continues to greatly benefit from these students. Heritage Day in Cambridge discussion o All six invited groups plus the Archives will be attending the May 11, 2019 event at City Hall. They include: The Fire Hall Museum, McDougall Cottage, The Armoury, North Dumfries Historical Preservation Society, Hespeler Heritage Centre and the Fashion History Museum. Each group will present for 15 minutes with 5 minutes for questions. It will be a free event to help promote local history groups. It was suggested by Linda Foster that the event be promoted through the Waterloo Historical Society and Cambridge Times. o The Staff Liaison noted that the Archives recently received a generous donation in memory of Mike Cahill, a member of the Municipal Heritage Advisory Committee who passed away recently. He would like to use this donation as part of the event planning. He noted MHAC will be attending the event as well. Councillor Reid put forward the following motion. THAT the recent donations in memory of Mike Cahill be used for the Heritage Event in May. Moved by: Councillor Reid Seconded by Dan Schmalz Sr. CARRIED Cambridge Hall of Fame discussion o Three nominations have been submitted so far with nearly 10 being worked on. The social media/advertising campaign is having a great effect on nominations. The Staff Liaison noted that the theme of diversity 6 in nominations is also been warmly received as the nominations span various community groups and backgrounds. o The Staff Liaison noted that there are three requests so far to join the Hall of Fame Selection committee. The following motion was put forth by Councillor Reid. THAT the Archives Board approve the appointment of Gerry Bairos, Marilyn Parkinson Crump and David Carse to the Hall of Fame Committee for 2019. Moved by: Councillor Reid Seconded by Cody Botelho CARRIED General Operations Update o Operations are going well. Information requests have been increasing along with a great deal more requests for the use of photos. Donations are steady, however, it has been difficult to process them due to staffing limitations. Meeting date change o The Staff Liaison requested an April meeting date change due to a scheduling conflict. He will mail the Board to submit dates and reschedule. Next Meeting The next meeting of the Cambridge Archives Board will be in April at a date to be determined by the Board at Historic City Hall, 46 Dickson Street. 7 Close of Meeting Moved by: Phil Moura Seconded by Kainat Syed THAT the March 28, 2019 Cambridge Archives Board meeting does now adjourn at 6:09 p.m. CARRIED 8 ITEM #2 City Of Cambridge Archives Board Minutes Thursday May 2, 2019 5:30 pm Historic City Hall 46 Dickson Street Board Members Present: Mark Kooting, Linda Foster, , Dan Schmalz Sr., Councillor Donna Reid and Meghan McKay in the Chair. Regrets: Kainat Syed, Phil Moura, Aidan Barrett and Cody Botelho Staff Members Present: Dan Schmalz Jr., Information and Archives Analyst (IAA) Meeting Called to Order The regular meeting of the Cambridge Archives Board of the City of Cambridge was held at Historic City Hall, 46 Dickson Street Cambridge, Ontario. The Chair called the meeting to order at 5:32 and adjourned at 6:23 p.m. Declaration of Pecuniary Interest There were no declarations of pecuniary interest. Adoption of the agenda for the Meeting of May 2, 2019 Moved by: Mark Kooting. Seconded by: Linda Foster THAT the agenda for the meeting of March 28, 2019 be adopted as amended. CARRIED Adoption of Minutes of the Meeting of Meeting of March 28, 2019 Moved by: Councillor Donna Reid Seconded by: Dan Schmalz Sr. THAT the March 28, 2019 minutes be adopted. CARRIED Potential Cambridge Archives Activities for 2019 o Code of Conduct for 2018-2022 Term . The Staff Liaison collected 3 completed forms and request the rest of the Board complete these forms for the next meeting.