AUTHORIZED DISTRIBUTION AGENT (ADA) INFORMATION BOOK PART 1 MICHIGAN LIQUOR CONTROL COMMISSION ADA INFORMATION BOOK TABLE OF CONTENTS OVERVIEW: Liquor Delivery Procedure Flow-Chart.......................................................................11/05/02 Identifies each step in order and delivery process Liquor Delivery Procedure - A Narrative (the steps)...........................................................no date REQUIRED: Definition of Terms...................................................................................................... no date ADAs must do list...................................................................................................... 10/04/12 Schedule of Accounting Periods.................................. ..........................................xx/xx/201 x GENERAL INFORMATION: Bulletin # 2960 - 17, Revised Licensee Master File.....................................................8/19/99 Bulletin # 3042 - 17, Commission Orders....................................................................8/14/02 Change License Master File, require ADAs to use the License Master File Daily to update licensee databases, change the Liquor Code Master File Includes License Master File layout......................................................................4/30/03 Includes Liquor Code Master File layout.............................................................. 9/05/02 ORDER PLACEMENT: Liquor Delivery Procedure (steps 1-5)....................................................................... No date ADAs’ Roll Call (CL30992-2)...................................................................................... 4/27/07 ADAs’ Out of Balance New Orders.............................................................................. 4/26/07 Authorization for Purchasing (CL30961-1).................................................................. 4/26/07 Purchase Order - Weekly (CL30996P01)..................................................................... 4/20/07 Bulletin # 2958 - 17, Gross Order File.........................................................................8/02/99 Commission Minutes..................................................................................................... 7/28/99 Require ADA Compliance with Gross Order Instruction & file layout Change Accounting reporting requirements, submit Adjusted Daily Invoice File and Daily Recap of Cash and Sales within two days Instructions for Daily Gross Order File (ADA New Order File).......................... 1 1/2000 Includes ADA New Order File (Detail Record) layout..........................................6/29/99 Includes ADA New Order File (Order Total Record) layout.................................6/29/99 Notepad sample of ADA New Order File.............................................................10/25/06 Salesmen’s.Orders (memo)..........................................................................................11/18/98 Licensees must take delivery of products invoiced through Submission of a signed Salesmen Order Bulletin # 3000 - 17, Gross Order File.......................................................................11/14/00 Bulletin # 3006 - 17, Code Mater File Changes (File Description)...........................12/08/00 10-21-2015 On-Line Liquor Order Bulletin # 3056- 17, OLO..................................................................................... .6/09/03 Including Commission Administrative Order (7 pages) Bulletin #3117-17, OLO new IP address.....................................................4/16/07-n Bulletin #3166-17, OLO.. tQll. .y?... .......................................... 10/27/10 Bulletin #2012-02, OLO. ^ ' .2/07/12o/o7/n Value Added Product Bulletin # 2936 - 17, VAP split cases........... rescinded byadm2015-02........................ 11 /06/98 Bulletin # 2975 - 17, VAP orders................................................................................1/11/00 Bulletin # 3007 - 17, VAP (prohibits removing the value-added item).................... 12/07/00 Bulletin # 3024 - 17, VAP instructions........ rescinded by a dm 2015-112.........................8/01/01 Bulletin # 3025 - 17, VAP orders............................................................................... 8/01/01 Bulletin # 3055 - 17, VAP split case policy............................................................... 6/09/03 Bulletin # 3067 - 17, VAP orders............rescinded byadm2015-02.............................. 12/1 7/03 Bulletin # 3099 - 17, VAP holiday........ rescinded byadm 2015-02.................................4/03/06 Bulletin # 3120 - 17, VAP holiday........ rescinded byadm 2015-02.................................6/14/07 Bulletin #3145 - 17, VAP orders.......... rescinded byadm 2015-02................................8/12/09 Including Commission Administrative Order (2 pages) Administrative Order #2012-06, define VAP packages... rescinded byadm2(115-02....9I\ 1/12 Administrative Order # 2012 - 08, hoiiciav distribution oi vap pnckaucs.. rescinded byadm 2015-02 9/11/12 Administrative Order #2015-02, define VAP packages............................................3/03/15 Bulletin # 2902 - 17, Order and delivery requirements(min case)................................5/30/97 Bulletin # 2894 - 17, split case policy(min case).......................................................... 1/10/97 Bulletin # 3065 - 17, Order minimum “CASE”........................................................... 12/11/03 Including Commission Administrative Order (3 pages) INVOICE GENERATION: (Licensee Information, Licensee Payments) Liquor Delivery Procedure (steps 6-9) Correct Price Computation, Instruction for Invoices...................................................No Date Bulletin # 2918 - 17, Effective date of liquor price changes......................................01/09/98 Change in Reporting Requirements, Invoice Adjustments (memo)..............................2/1 8/99 Discusses/explains different types of Adjustments Defines Adjustment Types.................................................................................... 8/01/05 Revision to Adjusted Invoice File Total Page (memo).................................................2/22/99 Changes to facilitate reconciliation and allow for EFT program. Listing sales totals by category List of type, abbreviation and description of liquor license types........................ 3/27/03 Invoice Summary Report (General Wine & Liquor)............................................ 4/19/07 DAILY RECAP OF CASH AND SALES Instructions for Daily Recap of Cash and Sales (4 pages).................................................7/99 Includes an example of Daily Recap. Bulletin # 2959 - 17, Revision of Reporting Requirements.........................................8/02/99 10-21-2015 Revises the reporting requirements for the Adjusted Daily Invoice File and Daily Recap of Cash and Sales - both due in two days. Commission Minutes on Gross Order Files, Daily Recaps and Adjusted Daily Invoice File................................................................................... 7/29/99 Bulletin #2915-17, Acceptable Payment instrument for Liquor pui^iase................2/10/97 Bulletin #2915-17, Update... ... ,. Z^.(a... ..................... 6/30/10 Commission Minutes regarding Over/Shortages(one page)..........................................5/20/98 Bulletin # 2926 - 17, page 2, ADAs responsibility for deposit shortages....................6/01/98 Shortages of cash on deposit tickets and that the ADAs are responsible Bank Deposit Tickets (memo).....................................................................................10/27/98 How to date deposit tickets and how to show sales date. Counterfeit Money (memo)..........................................................................................9/15/98 Treated as a deposit shortage subject to Bulletin # 2925 - 1 7. Bulletin # 2925 - 17, Commission Policy on Deposit Shortages.................................6/01/98 ADAs are responsible for shortages Bulletin #3141-17, Procedure on Shortage and Overages........................................ 6/12/09 Bulletin # 3142 - 17, Procedure on Invoice Over/Undercharges................................. 6/12/09 MLCC - ADA SALES AND INVENTOR Y RECONCILIA TION Bulletin # 2924 - 17, Require ADAs to certify weekly sales and inventory................5/04/98 Sales and Purchase Report within one week and the Commission Minutes for this bulletin Weekly Sales and Purchases........................................................................................4/27/07 Certification memo and attached first and last page of report (CL30988P01)......4/21/07 ADAs Weekly Sales File Layout..........................................................................3/20/98 PRODUCT TRANSITIONS Bulletin # 2951 - 17, Product Transition Requirements............................................... 5/14/99 Commission Minutes for products that change ADAs Bulletin # 2952 - 17, Product Transition Requirements...............................................6/02/99 Commission Minutes for transfer of inventory from old to new ADA and from Vendor to new ADA Bulletin # 2956 - 17, Changes in Distribution of Product Lines.................................. 8/03/99 ADA changes - permits ADA changes only on a quarterly basis plus restating other ADA product change rules. Bulletin #3159-17, ADA Change...........rescinded by a dm 201S-0.1...............................5/13/10 ADM.ORD # 2015 - 03, rescission of previous