OFFICIAL DOCUMENTS of the AMERICAN ASSOCIATION FOR NUDE RECREATION - EASTERN REGION, INC. (An addendum to the AANR Ruling Documents) February 2019 TABLE OF CONTENTS CERTIFICATE OF INCORPORATION ........................................................................ 5 ARTICLE OF AMENDMENT – MAIL BALLOT ......................................................... 8 ARTICLE OF AMENDMENT – NAME CHANGE ....................................................... 9 BYLAWS ............................................................................................................................. 10 Article I NAME AND BOUNDARIES ...................................................................... 10 Article II OBJECTS AND PURPOSES ....................................................................... 10 Article III MEMBERSHIP ............................................................................................. 10 Article IV ORGANIZATION ........................................................................................ 11 Article V REGIONAL ASSEMBLY ............................................................................ 14 Article VI COMMITTEES ............................................................................................. 15 Article VII BOARD MEETINGS ................................................................................... 16 Article VIII MAIL BALLOT REFERENDA AND AMENDMENTS ............................ 17 Article IX FINANCES ................................................................................................... 19 Oath of Office ....................................................................................................................... 20 PROCEDURE MANUAL 1.00.00 NAME AND BOUNDARIES ...................................................................... 21 2.00.00 OBJECTS & PURPOSES ............................................................................. 21 3.00.00 MEMBERSHIP ............................................................................................. 21 4.00.00 ORGANIZATION ........................................................................................ 21 4.00.01 General .............................................................................................. 22 4.01.00 President ............................................................................................ 23 4.02.00 Vice President ................................................................................... 24 4.03.00 Secretary/Treasurer ........................................................................... 24 4.04.00 Directors ............................................................................................ 25 4.05.00 Trustees ............................................................................................. 25 4.06.00 Appointment of Director/Member Trustee Vacancy ........................ 26 4.07.00 Key Result Area Coordinator ............................................................ 27 5.00.00 REGIONAL ASSEMBLY ............................................................................ 28 5.01.00 Delegates ........................................................................................... 28 5.02.00 Assembly Voting .............................................................................. 28 5.03.00 Delegate Procedures .......................................................................... 28 5.04.00 Quorum ............................................................................................. 29 5.05.00 Regional Dues ................................................................................... 29 6.00.00 KEY RESULT AREA TEAMS ..................................................................... 29 6.00.01 Governance KRA .............................................................................. 30 1 6.00.01 A. Annual Meetings & Facilities ........................................................... 30 6.00.01 B. Internal Administration ..................................................................... 31 6.00.01 C. Legislation ……................................................................................. 31 6.00.01 D. Government & Legal Affairs ............................................................ 31 6.00.01 E. Nominations ...................................................................................... 32 6.00.02 Advocacy & Alliances KRA ............................................................. 32 6.00.03 Brand KRA .................................................................................... 33 6.00.03 A. Membership/Marketing ..................................................................... 33 6.00.03 B. Public Relations ................................................................................ 33 6.00.03 C. Club Representative .......................................................................... 34 6.00.04 Finance KRA .................................................................................... 34 6.00.05 Linkage KRA .................................................................................... 35 6.00.05 A. AANR-East Youth ........................................................................... 35 6.00.05 B. The Bill Williamson AANR-East Youth Leadership Camp .............. 35 6.00.05 C. Educational Grant ............................................................................. 36 6.00.05 D. AANR-East Historian/Archivist ........................................................ 37 6.00.05 E. Awards .............................................................................................. 37 7.00.00 BOARD MEETINGS ................................................................................... 37 7.01.00 Conduct of Business ......................................................................... 37 7.02.00 Voting by mail or e-mail ................................................................... 38 7.03.00 Annual Meeting & Interim Board Meeting ...................................... 38 7.04.00 AWARDS ..................................................................................................... 40 7.04.01 Individual/Best Public Relations ...................................................... 40 7.04.02 Club/ Best Public Relations .............................................................. 40 7.04.03 Non-Nudist Reporter, Non-Nudist Publications ............................... 40 7.04.04 Television or Radio News Story ........................................................ 40 7.04.05 Contributions to AANR-East Youth by Youth ................................. 40 7.04.06 AANR-East Young Member, Man and Woman of the Year ............ 40 7.04.07 Special Award for Specific Contributions ........................................ 41 7.04.08 Bill Falconer Award, Membership Percentage Increase ................... 41 7.04.09 Ellie Mae Falconer Memorial Award, Membership Number Increase ............................................................................................. 41 7.04.10 Host Club .......................................................................................... 42 7.04.11 Lifetime Achievement ...................................................................... 42 7.04.12 Member of the Year Service Award ................................................. 42 7.04.13 Outstanding Regional Nudist Event .................................................. 42 7.04.14 Man, Woman, Family of the Year .................................................... 42 7.04.15 Club Newsletter ................................................................................ 42 7.04.16 Honorary Life Membership .............................................................. 42 7.04.17 Outstanding Regional Club or Member Community Service Award ................................................................................................ 42 7.04.18 President’s Meritorious Service Awards .......................................... 42 7.04.19 Going the Extra Mile (GEM) Award ................................................ 43 7.04.20 Web Site Award ................................................................................ 43 8.00.00 MAIL BALLOT, REFERENDA & ELECTION ......................................... 43 8.01.00 Elections ............................................................................................ 43 2 8.02.00 Purpose .............................................................................................. 44 8.03.00 Initiation ............................................................................................ 44 8.04.00 Deadlines ........................................................................................... 44 9.00.00 FINANCES ................................................................................................... 45 9.01.00 Internal Audit .................................................................................... 45 9.02.00 Grant, Loan & Educational Grant Programs ..................................... 45 9.03.00 General Reimbursements .................................................................. 46 9.03.01 Other AANR-East Business - Travel .................................... 46 9.03.02 Miscellaneous Expenditures ................................................. 46 9.03.03 Other AANR-East Business – Meals .................................... 46 9.03.04 Delegate Ground Fees ........................................................... 46 9.04.00