! Policy and Procedures Manual Maine Academy of Natural Sciences 9/13/2012 This Policy and Procedures manual governs the operation of the Maine Academy of Natural Sciences at Good Will- Hinckley Table of Contents Section A Foundations and Basic Commitments ABB Staff Involvement in Decision Making (Also GBB) AC Nondiscrimination/Equal Opportunity and Affirmative Action* ACAA Harassment and Sexual Harassment of Students* ACAB Harassment and Sexual Harassment of School Employees* ACAD Hazing AD Educational Philosophy/Mission ADA School Goals and Objectives ADAA School Commitment to Standards for Ethical and Responsible Behavior (Code of Conduct)* ADC Use of Tobacco on School Premises Prohibited ADF School Commitment to Learning Results Section B School Board Governance and Operations BBA Board Powers and Responsibilities BBAA Board Member Authority and Responsibilities BCA Board Member Code of Ethics BCB Board Member Conflict of Interest BCC Nepotism (Also GBCA) BDB Board Officers BDD Board-President/Executive Director Relationship BDDH Public Participation at Board Meetings BEA Board Use of Electronic Mail BEC Executive Sessions 1 BEDB School Board Meetings and Agendas BEDJ Broadcasting/Taping of Board Meetings BEDL Adjournment of School Committee Meetings BFE Administration in Policy Absence (Also CHD) BG Policy Review BGC Policy Errors and Inconsistencies BHC School Board Staff Communications (Also GBD) BHD Board Communication Section C General School Administration CB School President/Executive Director* CBD President/Executive Director’s Contract CC Administration Organization* CHA Development of Administrative Procedures CHD Administration in the Absence of Policy (Also BFE) Section D Fiscal Management DN Disposal of School Properties Section E Support Services EBAA Chemical Hazards EBCA Emergency Response Plan EBCC Bomb Threats ECB Integrated Pest Management* EDB Ownership of Instructional Materials, Student Records, School Supplies/Equipment and Related Property EE Conveyance 2 EEA Student Transportation* EEAEAA Transportation Policy on Drug & Alcohol Testing EEC School Bus No Idling* EFC Eligibility For Free and Reduced Price School Lunches EFDA Food Payment EFE Food and Beverage Offerings Within School Section F Facilities Development Section G Personnel GBB Staff Involvement in Decision Making (Also ABB) GBCA Nepotism (Also BCC) GBD School Board Staff Communications (Also BHC) GBEBB Staff Standards of Conduct with Students GBEC Drug Free Work Place* GBGA Staff Members with HIV/AIDS GBJ Personnel Records and Files GBN Family and Medical Leave* GCB Substitute GCCA Extended Leaves of Absence GCFB Recruiting and Hiring of Administrative Staff* GCI Professional Staff Development Opportunities GCOA Supervision and Evaluation of Professional Staff GCOC Evaluation of Administrative Staff GCQC Resignation of School Employees GCQG Exit Interviews 3 GCSA Employee Computer and Internet Use* GDQD Discipline and Discharge for Non-Union Employees Section H Negotiations (none listed) Section I Instruction IAA Service Learning IE Grade Placement IG Curriculum Development and Adoption IHBA Individualized Education Programs IHBAA Referral/Pre-Referral* IHBAC Child Find IHBB Educational Program for the Gifted and Talented IHBGB Supplemental Statement of Rights for Private School/Home Schooling Students with Disabilities IHD Community Education Council Roles and Responsibilities IJJ Instructional and Library-Media Materials Selection* IJND School Web Site/Web Pages* IJNDB Student Computer, Internet Use, and Cyber Safety* IJOC School Volunteers* IKA Student Assessment IKB Homework Guidelines* IKF Curriculum Requirements ILA Student Assessment/Local Assessment System ILD Educational Research: Student Submission to Surveys, Analyses, or Evaluations IMBB Exemption from Required Instruction 4 IMDA Patriotic Exercises IMDB Flag Displays IMDC Observance of Religious Holidays Section J Students JEA Compulsory Attendance JFABD Admission of Homeless Students JFC Dropout Prevention Student Withdrawal from School JFCK Student Use of Cellular Telephones and Other Electronic Devices* JGAB Assignment of Students to Classes: Transfer Students and Home Schooling Students JHB Truancy JIC Student Discipline JICB Care of School Property by Students JICH Drug and Alcohol Use by Students JICK Bullying JICIA Weapons, Violence and School Safety JKAA Use of Physical Restraint and Seclusion* JKD Suspension of Students JKE Expulsion of Students* JKF Disciplinary Removals of Students with Disabilities* JL Student Wellness JLC School Health JLCCA Students with HIV/AIDS JLCD Administering Medication to Students* JRA Student Education Records* 5 Section K School-Community-Home Relations KBBA Custodial and Non-Custodial Parent Rights and Responsibilities KBF Parent Involvement In Title I KG Post-Secondary Student Recruitment KH Advertising/Solicitation in School KI Visitors to School KL Public Concerns Section L Education Agency Relations (none listed) * Indicated Procedures, Guidelines, or forms attached. 6 Section A. Foundations and Basic Commitments Policy No: ABB (GBB) Effective date: 09/13/2012 Maine Academy of Natural Sciences STAFF INVOLVEMENT IN DECISION MAKING The formulation of policy involving the curriculum, instruction and the overall school program is one of the primary responsibilities of the Board of Directors, and the Board reserves the right to make the final decision regarding such policies. The Board believes that the best interests of the school’s students should be the principle guiding the adoption of all educational policy. The Board further believes that appropriate input from the professional staff is important to the decision- making process. The President/Executive Director or their designee or designee shall ensure that there is a process in place to encourage meaningful professional staff input prior to making recommendations regarding curriculum, instruction and the school program to the Board. The process should be conducted in a spirit of cooperation, with a clear focus on student learning as the most important function of the school, and with the understanding that the staff is collectively responsible for student performance. Participation in the decision-making process is accompanied with an expectation of accountability by the professional staff. The President/Executive Director or their designee or designee shall ensure that the administrative team has the appropriate support to lead an effective instructional program with a consistent focus on student learning and outcomes. Adopted by Maine Academy of Natural Sciences Board of Directors: September 13, 2012 Policy No: AC Effective Date: 09/13/2012 Maine Academy of Natural Sciences NONDISCRIMINATION/EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION MeANS is an Equal Opportunity Employer. It is the policy of MeANS to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to gender, race, religion, color, age, veteran status, physical or mental disability, sexual orientation, ancestry or national origin, or any legally protected status. The Board of Directors directs the administration to provide notice of compliance with federal and state civil rights laws to all applicants for employment, employees, students, parents, and other interested persons, as appropriate. 7 The Maine Academy of Natural Sciences will require all persons, agencies, vendors, contractors, and other persons and organizations doing business with or performing services for the school to subscribe to all applicable federal and state laws pertaining to contract compliance. Cross References: Affirmative Action Plan ACAA Harassment and Sexual Harassment of Students ACAB Harassment and Sexual Harassment of Employees Adopted by the Maine Academy of Natural Sciences Board of Directors: September 13, 2012 AC-R Maine Academy of Natural Sciences AFFIRMATIVE ACTION GRIEVANCE PROCEDURE As it relates to the Affirmative Action Policies of the Maine Academy of Natural Sciences, the following procedure is stated to ensure that discrimination does not take place in employment, curriculum, co-curricular or athletic programs. The Maine Academy of Natural Sciences does not discriminate in the educational and employment policies, programs and practices under which it operates and will honor all appropriate laws relating to discrimination in regard to race/color, sex, religion, ancestry, national origin, age physical/mental disability. The state and federal laws affecting this policy are: The Maine Human Rights Act, 5 MRSA 4551 et seq. The Civil Rights Act of 1964, Title VI, The Rehabilitation Act of 1973 Section 504, and the Educational Amendments, Title IX, 1972. Definitions 1. Grievance - a complaint alleging any policy, procedure or practice which would be prohibited by non-discrimination laws. 8 2. Grievant - any student or employee of this school who submits a grievance relevant to nondiscrimination laws or an individual or group submitting a grievance on behalf of student(s) or employee(s). 3. Claim - is the charge spelled out in its entirety, of discrimination and is limited to the provisions contained within the Affirmative Action Plan. 4. AAO Coordinator - the employee designated to coordinate the School Board’s efforts to comply with the Affirmative Action Program. The person with whom a grievance may be filed. 5. Respondent - person alleged to be responsible for the violation alleged in the grievance. 6. Grievance Answer - the written statement of the respondent