CITY OF MEADOW LAKE REGULAR COUNCIL MEETING JULY 25, 2016 7:00 PM A G E N D A Page CALL TO ORDER APPROVE THE AGENDA AS A GUIDELINE FOR THE MEETING APPROVE THE MINUTES OF THE REGULAR COUNCIL MEETING OF JUNE 27, 2016 3 - 6 Minutes 06 27 2016 APPROVE THE MINUTES OF THE SPECIAL COUNCIL MEETING OF JULY 7, 2016 7 Minutes 07 07 2016 BUSINESS ARISING FROM THE MINUTES: 1. None PUBLIC HEARING 9 - 11 1. Discretionary Use Hearing - 120 3rd Street East Public Hearings 07 25 2016 2. Discretionary Use Hearing - 513 7th Avenue West REPORTS/MINUTES 13 - 17 1. Departmental Overview July 2016 Departmental Overview 19 - 20 2. Waterworks Manager June 2016 Waterworks CORRESPONDENCE: 21 1. I. Cobb Uncontrolled Intersections Letter 23 - 27 2. Meadow Lake Interagency MLIA Minutes 06 14 16 29 - 36 3. Meadow Lake Library MLL Minutes 04 27 16 MLL Minutes 02 25 16 MLL Minutes 01 27 16 37 - 40 4. North Central Transportation Planning Committee NCTPC Minutes 04 28 16 41 - 42 5. Northwest Regional Waste Management Authority NRWMA Minutes 07 14 16 COUNCIL ENQUIRIES: Page 1 of 115 OLD BUSINESS: 43 - 49 1. Discretionary Use - 120 3rd Street East Disc Use - Pet Crematorium 51 - 57 2. Discretionary Use - 513 7th Avenue West Disc Use - Special Care Home 59 - 65 3. Mail-In Ballot Bylaw No. 16/2016 - 2nd & 3rd Reading Ballot Bylaw 16-2016 NEW BUSINESS: 67 - 73 1. Receive June 2016 Accounts Payable June 2016 AP Listing 75 - 88 2. Receive June 2016 Financial Statements June 2016 FS 89 - 92 3. Second Quarter Financial Report 2nd Quarter Report 93 - 95 4. Traffic Amendment Bylaw No. 17/2016 Traffic Amend Bylaw 17-2016 97 - 105 5. Records Retention Bylaw No. 18/2016 Records Bylaw 18-2016 107 - 111 6. Special Event Permit Policy Event Permit Policy 113 7. Request to Proceed with Six Month Tax Enforcement Notices Six Month Tax Enforcement List MOTION TO MOVE TO A CLOSED MEETING: 115 1. Closed Resolution ADJOURN: Page 2 of 115 CITY OF MEADOW LAKE REGULAR COUNCIL MEETING Monday, June 27, 2016 M I N U T E S PRESENT Mayor: Gary Vidal Diana Burton, City Manager Councillors: Conrad Read Jessica Walters, City Clerk Layne Shkopich PhilAmbroziak, Northern Pride Merlin Seymour Darcy Tupper, BED Holdings Ltd Curtis Paylor Kim Chiverton Regrets: Annette Klassen CALL TO ORDER Mayor Vidal called the meeting to order at 7:00 pm. APPROVE THE AGENDA AS A GUIDELINE FOR THE MEETING 199/16 READ — SEYMOUR That the agenda be adopted as a guideline for the meeting. CARRIED APPROVE THE MINUTES OF THE REGULAR COUNCIL MEETING OF JUNE 13 2016 200/16 PAYLOR - CHIVERTON That the Minutes of the Regular Council Meeting of June 13, 2016 be approved. CARRIED BUSINESS ARISING FROM THE MINUTES There was no management letter received with the 2015 Audited Financial Statements, as there was nothing the auditor felt Council needed to be aware of. I Ifa management letter is received, it is always brought to Council. 5 I At the last meeting, Council was mistakenly advised that the City did not have a I key for the announcer booth in Lions Park. Although a key had initially been refused, one was later granted to the Parks & Recreation Department. The City did still communicate with the football team regarding the scheduling and use of this facility. Council had asked about the reason for the difference in the amount budgeted and received for the handivan grant. On the previous 2007 purchase, the City was granted the maximum allowable amount under the program, which was $11,000. it was assumed that this would be the case again, and so the City applied and budgeted for the maximum $25,000. PUBLIC HEARINGS Zoning Amendment Bylaw No. 15/2016 Mayor Vidal declared the hearing open at 7:03 p.m. The City Clerk stated that no submissions had been received. There were no persons in attendance to speak to the proposed amendment bylaw. Mayor Vidal declared the hearing closed at 7:04 p.m. Discretionary Use — 402 Bauman Street Mayor Vidal declared the hearing open at 7:04 p.m. Page 3 of 115 MINUTES — June 27, 2016 Page 2 of 4 The City Clerk stated that no submissions had been received. There were no persons in attendance to speak to the proposed development. Mayor Vidal declared the hearing closed at 7:05 p.m. Discretionary Use - 920 3rd Street East Mayor Vidal declared the hearing open at 7:05 p.m. The City Clerk stated that no additional written submissions had been received. No persons were in attendance to speak against the development. Council asked the developer what the estimated schedule for completion of this project would be? Mr. Tupper replied that the project is designed for a two year completion for all 9 buildings. Council also asked if there was any possibility of creating an alternative walking trail that would not involve the installation of sidewalks on 3rd Street East? The City Manager replied that the area in question is currently being used as a drainage ditch and needs to remain as such, and any plans to install walkways would need to be part of a larger future development plan for the whole area. Mayor Vidal declared the hearing closed at 7:10 p.m. REPORTS/MINUTES 201/16 READ — CHIVERTON That the Departmental Overview Report for June 2016 be received. CARRIED 202/16 CHIVERTON — PAYLOR That the Waterworks Manager report for May 2016 be received. CARRIED NOTICE OF PROCLAMATIONS National Drowning Prevention Week: July 17 - 23, 2016 CORRESPONDENCE 203/16 SEYMOUR — READ That the following correspondence be received for filing: Canadian Union of Postal Workers CARRIED COUNCIL ENQUIRIES Councillor Paylor inquired as to whether the City Engineer had identified the areas for pavement repair this year’? The City Manager replied that this had been done prior to the tendering of the paving contract which was awarded this month. A list of the areas willbe forwarded to Council. Councillor Read indicated that Public Works should investigate the possibility of patching smaller potholes with asphalt hot-mix when the repair work is occurring. Councillor Chiverton requested an update on the Cochin Avenue project. The City Manager replied that the contract had been awarded, as per the June 13th resolution, and a pre-construction meeting will be scheduled shortly. Work will not begin until after the end of the school year, due to the three schools in close proximity to the work area. OLD BUSINESS Councillor Shkopich declared a conflictof interest as being the current ‘Collector’ as defined in the Waste Collection Bylaw and left the meeting at 7:23 p.m. Page 4 of 115 MINUTES — June 27, 2016 Page 3 of4 204/16 READ - SEYMOUR That Bylaw 12/2016, a Waste Collection Bylaw, be given second reading as amended. CARRIED 205/16 PAYLOR - CHIVERTON That Bylaw 12/2016, a Waste Collection Bylaw, be read a third time and adopted. CARRIED Councillor Shkopich returned to the meeting at 7:29 pm. 206/16 READ - PAYLOR That Bylaw 15/2016, a Zoning Amendment Bylaw, be given second reading. CARRIED 207/16 I CHIVERTON - SEYMOUR That Bylaw 15/2016, a Zoning Amendment Bylaw, be read a third time and adopted. CARRIED 208/16 SEYMOUR - READ That the discretionary use application from Jimmy Demers to build an oversize garage on Lot 17, Block 1, Plan BX4563, Ext 0, also known as 402 Bauman Street, be approved. CARRIED 209/16 CHIVERTON - READ That the discretionary use application from BED Holdings Ltd to construct 9 semi-detached dwellings at Parcel D, Plan 101722452, also known as 920 3rd Street East, be approved subject to the following conditions: - completion of the proposed plan of subdivision for Parcel D, Plan 101722452;and o secondary suites willnot be permitted for this development. CARRIED 210/16 READ — CHIVERTON That Council approve the proposed amendment to the plan of subdivision for Lots 1-18 Parcel D, Plan 101722452 with the street name Eagle Pointe Drive on the Meridian Surveys plan being officially identified as Yaychuk Place and that the servicing agreement signed October 13, 2015 be amended to reflect the changes to the proposed plan of subdivision. CARRIED NEW BUSINESS Councillor Shkopich declared a pecuniary interest with regards to payment numbers 00011-0003 and 00014-0015. Councillor Seymour declared a pecuniary interest with regards to payment number 42538. 211/15 I CHIVERTON - READ That the May 2016 Accounts Payable listing be received. CARRIED 212/16 PAYLOR - READ That the May 2016 Financial Statements be received. CARRIED 213/16 READ - CHIVERTON That the 2015 Public Accounts be approved as presented. CARRIED Page 5 of 115 MINUTES — June 27, 2016 Page 4 of4 214/16 CHIVERTON — READ That Bylaw 16/2016, a Mail—InBallot Bylaw, be introduced and read a first time. CARRIED Council declined to pass a resolution to grant an extension for property taxes in the event of a postal service strike. 215/16 PAYLOR — READ That the discretionary use application for Lot 5, Block 36, Plan 72B10293 Ext 0 be approved for advertising. CARRIED MOTION TO MOVE TO A CLOSED MEETING 216/16 E SHKOPICH — CHIVERTON That City Council go to a closed meeting, as defined in Section 94(2) of The Cities Act to discuss items exempt under Section 16(1)(a) and 17(1)(f) of The Local Authority Freedom of Information and Protection of Privacy Act. CARRIED Council moved to a closed meeting at 7:53 p.m. Council returned to an open meeting at 9:14 p.m. ADJOURN ‘ 217/16 PAYLOR — SHKOPICH That the meeting be adjourned at 9:15 p.m.