CAMBRIDGE PUBLIC SCHOOLS FY 2019 Adopted Budget April 3, 2018 CPSCambridge Public Schools CAMBRIDGE PUBLIC SCHOOLS SCHOOL COMMITTEE Mayor Marc C. McGovern, Chair Kathleen M. Kelly, Vice Chair Emily R. Dexter, Budget Sub-Committee Co-Chair Alfred B. Fantini, Budget Sub-Committee Co-Chair Manikka L. Bowman Laurance V. Kimbrough Patricia M. Nolan Kenneth N. Salim, Superintendent of Schools Carolyn L. Turk, Deputy Superintendent SCHOOL COMMITTEE LETTER OF TRANSMITTAL April 2018 To the Honorable Members of the City Council and Members of the Cambridge Community: As the School Committee’s Budget Subcommittee Co-Chairs, we present for your review the FY 2019 Cambridge Public Schools’ budget adopted by the School Committee by a majority vote on April 3, 2018. The total is $191.1 million to serve a projected enrollment of 7,252 students. We are grateful for the many hours of work that members of the CPS community devoted to the budget process, particularly Superintendent Kenny Salim, Deputy Superintendent Carolyn Turk, and Chief Financial Officer Claire Spinner. As budget co-chairs, we can say with certainty that the seven members of the School Committee are united in support of the five strategic objectives articulated in our three-year district plan: 1) Equity and access to learning opportunities; 2) Challenging, culturally responsive, and joyful teaching and learning; 3); Educating the whole child as an individual; 4) Strengthening family and community partnerships; and 5) Monitoring implementation and progress. The budget is a critical part of the School Committee’s work. As co-chairs, we worked with our colleagues to solicit ideas from a large and diverse array of stakeholders. We facilitated roundtable presentations by the administration, held three public hearings, including one specifically for educators, met with members of the City’s Finance Department, as well as with non-profit partners and Kendall Square companies. Along with our colleagues, we reached out to members of the public and received dozens of emails and phone calls about the budget. Through this process, we heard many different perspectives on our budget, resources, and staffing from educators, parents, students, and community members, as one might expect through a democratic process in a demographically complex city such as Cambridge. We are grateful for your consideration. We look forward to discussing this budget with you and answering any questions you might have. Respectfully, Emily R. Dexter, Budget Subcommittee Co-Chair Alfred B. Fantini, Budget Subcommittee Co-Chair CAMBRIDGE PUBLIC SCHOOLS DISTRICT PLAN 2017-2020 VISION: Rigorous, Joyful, and Culturally Responsive Learning + Personalized Support Builds Postsecondary Success and Engaged Community Members. STRATEGIC OBJECTIVES: Y & AC IT C U E S Q S E Provide Equity and Access to Increase Opportunity and Achievement G LE IN AR G N A I N G Provide Engaging Learning for Students and Staff G G N E to Strengthen Instruction for All Types of Learners LE CH O IL H D W Support the Whole Child as an Individual NER RT SH A IP P Expand and Strengthen Family Partnerships and Community Partnerships OVEME PR N M T I Improve Implementation and Progress Monitoring TABLE OF CONTENTS Members of the School Committee 2 FY 2019 School Committee Budget Order 3 School Committee Letter of Transmittal 4 Cambridge Public Schools District Plan 2017-2020 5 SECTION I: INTRODUCTION & OVERVIEW 12 Superintendent’s Message 13 Executive Summary 16 Initiatives Leveling Up 9th Grade World History 29 Enhanced Mathematics for 7th Grade 31 One to One Technology Model 33 Paraprofessional Fellow to Teacher Diversity Pipeline 35 Cultural Proficiency 36 Design Lab 38 Social Emotional Learning 39 Family Engagement 41 Assistant Program Manager – Research, Assessment, and Evaluation 43 Budget Adjustments Elementary and System-wide 45 High School Program 47 Special Education Program 48 School-Based Funds, District-wide Curriculum and Instruction 50 Operations and Administration 52 SECTION II: ORGANIZATION 54 District Plan 55 District Plan Outcomes 57 District Profile 64 Per Pupil Expenditures 70 City of Cambridge Key Facts and Figures 71 Map of the Cambridge Public Schools 73 Cambridge Public Schools Organizational Chart 74 Financial Policies and Procedures 75 Budget Process 77 TABLE OF CONTENTS continued SECTION III: FINANCIAL SUMMARIES 80 Fund Structure 81 All Funds - Consolidated All Funds - Revenue and Expenditures by Fund Type 85 All Funds - Expenditures by Statutory Category 86 All Funds - Staffing by Job Category 87 General Fund General Fund Revenues 89 General Fund Revenues Compared to Expenditures 90 General Fund Expenditures by Expense Category 91 Description of Other (Non-Personnel) Expenses in the General Fund 92 General Fund Expenditures and Staffing by Program 94 General Fund Expenditures by School and Department 95 General Fund Expenditures by Account 97 Five Year Revenue Projection 99 Five Year Expenditure Projection 100 Grant Fund Grant Fund - Descriptions 102 Grant Fund Revenue by Source 105 Grant Fund Expenditures and Staffing 106 Revolving Fund Revolving Fund - Descriptions 109 Revolving Fund Revenue, Expenditures & FTEs 110 Capital Fund Capital Fund Revenue and Expenditures 112 Capital Projects 113 SECTION IV: PROGRAM BUDGETS 116 Schools How Schools are Staffed and Funded 119 Discretionary Spending Allocations (Per Pupil, SIP, PD) 122 Elementary Education Program Description 123 Amigos School 125 Baldwin School 126 Cambridgeport School 127 TABLE OF CONTENTS continued Fletcher Maynard Academy 128 Graham and Parks School 129 Haggerty School 130 Kennedy/Longfellow School 131 King Open School 132 King School 133 Morse School 134 Peabody School 135 Tobin School 136 Upper School Program Description 137 Cambridge Street Upper School 139 Putnam Avenue Upper School 140 Rindge Avenue Upper School 141 Vassal Lane Upper School 142 Secondary Education Program Description 143 Cambridge Rindge and Latin School (CRLS) 145 Cambridge Rindge and Latin Class Size 146 Rindge School of Technical Arts (RSTA) 148 High School Extension Program (HSEP) 149 Curriculum and Instructional Support Student Services 151 District-wide Special Education Budget 152 English Language Learner Programs 153 District-wide English Language Learners Budget 154 Deputy Superintendent of Teaching and Learning 155 Curriculum and Instruction 156 Elementary Education 157 Athletics 158 Educational Technology 159 English Language Arts 160 Health and Physical Education 161 History and Social Science 162 Home-Based Early Education 163 Library Media Services and Media Arts 164 Mathematics 165 TABLE OF CONTENTS continued Science 166 Visual and Performing Arts 167 World Language 168 Operations Family Resource Center 171 Food and Nutrition Services 172 Information Technology 173 Facilities Maintenance 174 Safety and Security 175 Transportation 176 Administration Superintendent of Schools 179 Chief Operating Officer 180 Legal Counsel 181 Human Resources 182 Chief Financial Officer 183 Financial Operations/Budget 184 Payroll 185 Purchasing and Accounts Payable 186 Family Engagement and Communications 187 School Committee Office 188 School Support 189 Systemwide Accounts 190 SECTION V: STAFFING DETAIL 192 Schools Elementary School – All Staffing 194 Amigos School 195 Baldwin School 196 Cambridgeport School 197 Fletcher Maynard Academy 198 Graham and Parks School 199 Haggerty School 200 Kennedy/Longfellow School 201 King Open School 202 TABLE OF CONTENTS continued King School 203 Morse School 204 Peabody School 205 Tobin School 206 Upper Schools – All Staffing 207 Cambridge Street Upper School 208 Putnam Avenue Upper School 209 Rindge Avenue Upper School 210 Vassal Lane Upper School 211 Secondary Schools – All Staffing 212 Cambridge Rindge and Latin School (CRLS) 213 High School Extension Program (HSEP) 214 Rindge School of Technical Arts (RSTA) 215 Departments Office of Student Services 217 Curriculum and Instructional Support, by Department 218 Operations, by Department 221 Administration, by Department 223 School Support / Reserves 225 Systemwide Accounts 226 SECTION VI: APPENDIX 228 Student Data Report 229 Cambridge Public Schools District Plan Framework 247 Projected SY 2018-2019 Enrollment by School and Grade 251 Official October 1, 2017 Enrollment Report 252 PreK-Grade 8 Classrooms by School, Program, and Grade 253 Classroom Increases/Decreases 254 Enrollment History and Projections 255 Discretionary Spending Allocations (Per Pupil, SIP, PDP) – Detail Charts 256 Glossary of Financial Terms 259 Glossary of Abbreviations 261 Glossary of Accounts 263 This page is intentionally blank. INTRODUCTION & OVERVIEW 12 SUPERINTENDENT’S MESSAGE March 13, 2018 To the Honorable Members of the School Committee: I am pleased to present to you and to the Cambridge Public Schools (CPS) community this budget for fiscal year 2019. The total investment of $191.1 million represents a 4.4% increase over the current fiscal year. This budget proposal is aligned with our multi-year District Plan, our roadmap for realizing our shared vision: rigorous, joyful and culturally responsive learning and personalized support so that every student can achieve postsecondary success as engaged community members. We know that CPS has many bright spots throughout the district. And yet we also recognize that many of our most vulnerable students are not reaching their full potential. Our District Plan enables us to be more intentional and purposeful in our work and our planning as we strive to reach our shared vision