September 11 & 12, 2019, Cologne Exposition Registration September 11 & 12, 2019, Cologne Organizer Ideational and professional partner, With the special participation of owner of the DMEXCO brand the Circle of Online Marketers (OVK) 02 Exposition Registration September 11 & 12, 2019 Table of Content Presenting the Future 03 DMEXCO 2019 04 Floor Plan 05 Contact 06 Essential Information in Brief 08 Modifications of Special Conditions of 11 Participation at a Glance Form 1.10 Registration for Main Exhibitors 13 Form 1.20 Registration for Co-Exhibitors 17 Special Conditions of Participation 19 General Conditions of Participation 27 Data Protection Notice 35 Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 03 Exposition Registration September 11 & 12, 2019 DMEXCO is the meeting place for key players in digital business, marketing and innovation. We bring together in- dustry leaders, marketing and media professionals, and tech pioneers to set the digital agenda. Both globally informed and locally focused, DMEXCO offers an ecosystem with seminars, debates, and expositions outlining the future of the digital economy and driving market value. Bringing together 41,000 visitors, about 1,000 exhibitors, and more than 550 speakers from around the world for a one-of-a-kind event in Cologne each year, DMEXCO has set the standard as the place for business minds to learn and inspire, build connections, and for ideas to become actions. DMEXCO — where tomorrow’s digital business happens today. Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 04 Exposition Registration September 11 & 12, 2019 DMEXCO 2019 Date September 11 & 12, 2019 Opening Hours Wednesday, 9:00 – 18:30 Thursday, 9:00 – 17:30 Venue Koelnmesse: Messeplatz 1 | 50679 Cologne Halls 5-9 & Congress Center North Organizer Koelnmesse GmbH / DMEXCO Team [email protected] P +49 221 821 31 98 Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 05 Exposition Registration September 11 & 12, 2019 Floor Plan 2018 Hall 8 Entrance North Hall 7 Level 2 VIP Lounge Level 1 Press Center Boulevard Level 0 VIP Entrance Hall 6 Hall 9 Hall 5.2 Hall 5.1 Tram Station “Koelnmesse” Lines 3 & 4 Piazza Entrance East Hall 11.1 Entrance Hall 11.1 Train Station “Köln Hauptbahnhof” Train Station “Köln Messe/Deutz” Tram Station “Bf Deutz/Messe/Lanxess arena” Lines 1 & 9 Agency Lounge Congress Stage Speakers’ Forum Food Court Exposition Debate Stage Start-up Village Info Point World of Agency Experience Stage TV Studio Shuttle Bus World of Experience Motion Stage World of Agencies Tram Station Start-up Village Seminars Work Labs Walkway Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 06 Exposition Registration September 11 & 12, 2019 Contact The DMEXCO Team is looking forward to welcoming you! If you have any further questions or need more information, please do not hesitate to contact us. DMEXCO Board Christoph Menke Judith Kühn Dr. Dominik Matyka Christoph Werner Director Sales & Operations Director Conference Chief Advisor Senior Vice President T +49 221 821 23 76 P +49 162 526 76 61 P +49 177 597 19 19 P +49 221 821 25 94 [email protected] [email protected] [email protected] [email protected] The DMEXCO Project Team Jan Garnefeld Kai Bossen Sophia Pätz Katharina Redmond Sales Manager Sales Manager Sales Manager Sales Manager P +49 221 821 39 24 P +49 221 821 37 11 P +49 221 821 29 93 P +49 221 821 29 35 [email protected] [email protected] [email protected] [email protected] Adelina Haag Project Assistant Sales P +49 221 821 31 53 [email protected] Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 07 Exposition Registration September 11 & 12, 2019 Contact The DMEXCO Team is looking forward to welcoming you! If you have any further questions or need more information, please do not hesitate to contact us. Modular Concept Stand Team Martina Köhn Oliver Karst Ingo Keller Konzeptstandbau Konzeptstandbau Konzepstandbau P +49 221 821 27 27 P +49 221 821 20 47 P +49 221 821 36 16 F +49 221 821 21 88 F +49 221 821 21 88 F +49 221 821 21 88 [email protected] [email protected] [email protected] CEE - USA France Eric Urdahl Bertrand Pichot Frédéric Sadarnac Martin Boise EUDEC (Digital Expansion Consulting) Ratecard AdNovia Ratecard AdNovia Ratecard AdNovia P +49 179 399 10 83 P +33 144 618 299 P +33 670 914 397 P +33 638 665 179 [email protected] [email protected] [email protected] [email protected] Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 08 Exposition Registration September 11 & 12, 2019 Essential Information in Brief Please also see the enclosed Conditions of Participation 1. Opening Times 4. Modular Concept Stand For Exhibitors For Visitors Be sure to take advantage of our offer and book a Wed, Sept 11 7:30 – 19:30 9:00 – 18:30 turnkey stand. Further information can be found in our Thu, Sept 12 7:30 – 18:30 9:00 – 17:30 modular concept stand booklet. 2. Registration 5. Construction Times Registration Deadline for Main Exhibitors : April 30, 2019* Construction period begins: Sunday, September 8, 2019, 8:00. Construction period ends: Wednesday, Form 1.10 (4 pages) must be submitted by each main September 11, 2019, 7:00. Work that produces large exhibitor. Please fill out this form completely, stamp amounts of dust must cease by 18:00 on Tuesday, it with your company seal and sign it with a legally September 10, 2019. All of the aisles must be completely binding signature. If you wish to list brand names, clear by 18:00 on Tuesday, September 10, 2019. Upon please enter them on form 1.10. request, Koelnmesse can permit stand construction to begin earlier. Early stand construction costs the Registration Deadline for Co-Exhibitors: June 30, 2019* following amounts per stand area: Co-exhibitors are registered by the main exhibitor From Friday Sept 6, 2019 €1,600.00 using form 1.20. From Saturday Sept 7, 2019 € 800.00 *Receipt at Koelnmesse The storage of material is also considered to be 3. Participation Fees construction. The halls will be open around the clock during the construction period. For each violation the The minimum stand size is 16 sqm for a modular Koelnmesse is entitled to impose a penalty for breach concept stand and 20 sqm for own stand construction. of contract of up to €5,000.00. In general, vehicles will Depending on the date of registration, the stand area be granted access to the grounds until 17:00 on the last rental fee (plus VAT) is: day of construction. Own stand construction Modular concept stand 6. Dismantling Period Early Bird* Until Dec 15, 2018 €275.00/sqm €430.00/sqm Dismantling Period begins: Regular Price* Thursday, Sept 12, 2019 at 17:30 From Dec 16, 2018 €289.00/sqm €444.00/sqm *Receipt at Koelnmesse Dismantling Period ends: Per sqm of stand space, you will also be charged Friday, Sept 13, 2019 at midnight €100.00 for the Marketing Package, €10.5 0 for the flat- rate energy fee and €0.60 for the AUMA fee. In addition, Upon request, Koelnmesse can permit the dismantling you will have to pay an exhibitor down payment for period to be extended until midnight on Saturday, services. All prices are net prices and do not include September 14, 2019. This extension costs €800.00 per legal VAT. In the case of own stand construction, the stand area. The storage of material is also considered rental fee for stand areas does not include the cost of to be dismantling. any structures. The halls will be open around the clock during the Koelnmesse is entitled to collect an adequate down dismantling period. Dismantling may not begin before payment for the services provided at an event — e.g., 17:30 on September 12, 2019. electricity and water supplies, media services etc. Koelnmesse GmbH Messeplatz 1 | 50679 Cologne I www.koelnmesse.de 09 Exposition Registration September 11 & 12, 2019 7. Stand Confirmation to a request for release from the contract by way of exception. In this event, the organizer shall be Once your company has been accepted for entitled to charge 25% of the full participation fee participation, you will receive the stand confirmation in as compensation. At the very least, the organizer May 2019 at the earliest. can charge the amount listed in section 3.3.1 of the Special Conditions of Participation without providing any evidence. This shall also apply to any desired reductions of the stand area. 8. Technical Guidelines and Services 12. Invoice You will receive the technical guidelines together with the confirmation for your registration. Our entire range You will receive the invoice for the stand rental fee of services can be found at the Koelnmesse-Service- in June 2019 at the earliest. Please see the terms Portal.You will receive your login data as part of your and conditions of payment listed in Section IV of the stand confirmation. General Conditions of Participation. 9. Maximum Stand Height 13. Marketing Package and Special Structures The Marketing Package is obligatory and includes a The maximum permissible stand height is 3.0 m. number of different services. Please see Section 3.1.2 Stands and structures that are higher than 3.0 m must of the Special Conditions of Participation. be approved. Under no circumstances may they be more than 7.0 m high. The maximum permissible height includes all construction elements, advertising, lighting 14.