DEPARTMENT OF THE AIR FORCE HEADQUARTERS UNITED STATES AIR FORCE WASHINGTON, DC AFI36-3202_AFGM2016-02 14 JANUARY 2016 MEMORANDUM FOR DISTRIBUTION C MAJCOMs/FOAs/DRUs FROM: SAF/MR SUBJECT: Air Force Guidance Memorandum (AFGM) to AFI 36-3202, Separation Documents 1. This Air Force Guidance Memorandum immediately implements changes to Air Force Instruction 36-3202, Separation Documents. Compliance with this Memorandum is mandatory. To the extent its directions are inconsistent with other Air Force publications, the information herein prevails, in accordance with AFI 33-360, Publications and Forms Management. 2. The Department of Defense has approved DD Form 214 format changes for the Air Reserve Component. The changed guidance is summarized in the attachment. 3. This memorandum becomes void after 1 year has elapsed from the date of this memorandum, or upon publication of an Interim change or a rewrite of the affected publication, whichever is earlier. DANIEL R. SITTERLY Principal Deputy Asst. Secretary of the Air Force (Manpower and Reserve Affairs) Attachment: Guidance Changes ATTACHMENT Guidance Changes (Add) Table 2, entitled “Issuing a DD Form 214”, note 4. Multiple periods of active duty by Air Force Reserve Component members ordered to active duty for a non-contingency/contingency operation are authorized to be documented of on a single DD Form 214 (Cumulative DD 214), with the following conditions: 1. The dates of all active duty periods being documented and the contingency operation supported during each active duty period must be listed in the DD Form 214 Block 18, Remarks, or on the DD Form 214C. 2. The type separation, character of service, separation authority, separation code, reentry code and narrative reason for separation must be identical for all of the active duty periods being documented on the single DD Form 214. 3. Issue a single cumulative DD Form 214 when a member is active duty in direct support of contingency operations upon accumulation of 90 days or more, member’s transfer to another component, separation, retirement, or by member’s request. 4. Issue a cumulative DD Form 214 when a member is active duty in support of non-contingency operations upon accumulation of 90 days or more, member’s transfer to another component, separation, or retirement. BY ORDER OF THE AIR FORCE INSTRUCTION 36-3202 SECRETARY OF THE AIR FORCE 22 NOVEMBER 2005 Incorporating Change 1, 30 SEPTEMBER 2009 Personnel SEPARATION DOCUMENTS COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms/IMTs are available for downloading or ordering on the e-Publishing website at www.e-publishing.af.mil. RELEASABILITY: There are no releasability restrictions on this publication. OPR: HQ AFPC/DPPRS (Ms. Nancy Certified by: HQ AFPC/DPP Baker) (Col Steven F. Maurmann) Supersedes: AFI 36-3202, 20 May 1994 Pages: 59 This instruction explains how to control, prepare, and distribute separation documents and control lists of Separation Program Designator (SPD) codes. Separation occurs when members of the Air Force (AF) leave active duty, move from one active duty status to another, or are discharged, retired, transferred, dismissed, or released. This instruction implements Air Force Policy Directive (AFPD) 36-32, Military Retirements and Separations, 14 July 1993, Department of Defense (DoD) Instruction (DODI) 1336.1, Certificate of Release or Discharge from Active Duty (DD Form 214/5 Series), 6 January 1989; and portions of DoD Directive (DoDD) 1332.14, Enlisted Administrative Separations, 21 Dec 93, DoD Directive 1332.30, Separation of Regular Commissioned Officers, 21 Dec 93. The Privacy Act of 1974 affects this instruction. Title 10, United States Code (U.S.C.), Armed Forces, Sections 1168 and 1169, authorize the maintenance of the System of Records FO36 AFPC P, Separation Case Files, (Officer and Airman) prescribed by this instruction. A Privacy Act statement must be included on DD Form 214WS, Certificate of Release or Discharge From Active Duty. This publication does apply to the Air Force Reserve Command (AFRC) and the Air National Guard (ANG). Any organization may supplement this volume. Air Force Instruction (AFI) 33-360, volume 1, AF Content Management Program-Publications discusses how to process supplements to publications. 2 AFI36-3202 22 NOVEMBER 2005 Any organization may supplement this publication which must be approved and reviewed by the OPR. Major commands (MAJCOM), field operating agencies (FOA), and direct reporting units (DRU) must send one copy of their published and or posted supplement to Headquarters AF Personnel Center, Airman Separations Section (HQ AFPC/DPPRS), 550 C St West, Suite 3, Randolph AFB TX 78150-4713 and a courtesy copy to HQ AFPC/DPDXI (Publishing Office), 550 C St West, Suite 48, Randolph AFB, TX 78150-4750. Other organizations send one copy of each published and or posted supplement to the next higher headquarters. Attachment 1 is a glossary. The Paperwork Reduction Act of 1995 affects this instruction. Ensure that all records created by this instruction are maintained in accordance with AFMAN 37-123, Management of Records, and disposed of in accordance with AF Records Disposition Schedule (https://webrims.amc.af.mil). Refer recommended changes and conflicts between this and other publications to the OPR at HQ AFPC/ DPPRS on Air Force (AF) Information Management Tool (IMT) 847, Recommendation for Change of Publication. Send an information copy to HQ AFPC/DPDXI, 550 C Street West, Suite 48, Randolph AFB TX 78150-4750. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. SUMMARY OF CHANGES This interim change implements new guidelines for the Separation Processing Base of Choice (SPBC) program impacting members separating or retiring from overseas effective 1 January 2009 or later, restricts usage of SPB program to certain overseas members, identifies method for requesting travel to SPB as an exception, and clarifies Military Personnel Flight/Section (MPF/MPS) processing responsibilities and those now centralized at the Air Force Personnel Center (AFPC). A margin bar indicates newly revised material. Section A—Citing Authority 4 1. Authority for Separation. ....................................................................................... 4 Section B—Preparing the Documents 4 2. What Are Separation Documents Used For? ......................................................... 4 3. Who Issues Separation Documents? ...................................................................... 4 4. When to Use DD Forms 214 and 256AF. .............................................................. 5 5. Preparing DD Form 214. ........................................................................................ 6 6. Continuation Sheets. .............................................................................................. 6 7. Incomplete DD Form 214. ..................................................................................... 6 AFI36-3202 22 NOVEMBER 2005 3 Section C—Controlling Forms and Codes 7 8. Controlling DD Forms 214 and 215. ..................................................................... 7 9. Controlling Separation Program Designator (SPD) Codes. ................................... 8 Section D—Distributing Separation Documents 8 10. Distributing DD Form 214. .................................................................................... 8 11. Distributing Other Separation Documents. ............................................................ 9 12. Undeliverable Separation Documents. ................................................................... 9 13. Replacing Separation Certificates. ......................................................................... 9 Section E—Separation Procedures 10 14. Effective Time. ...................................................................................................... 10 15. Where Members Are Separated. ............................................................................ 10 16. Requests for Separation in Overseas Areas. .......................................................... 11 17. Departure Ceremony. ............................................................................................. 12 Section F—Post Separation Procedures 12 18. Correcting DD Form 214. ...................................................................................... 12 19. Copies of the DD Form 214. .................................................................................. 13 Section G—Status of Discharge 14 20. Requesting the Reason for Discharge. ................................................................... 14 21. Reviewing a Discharge. ......................................................................................... 14 Section H—Naturalized Personnel and Aliens 15 22. Naturalized Personnel Separated Under Other Than Honorable Conditions. ........ 15 23. Aliens Discharged for Alienage and Desertion. ..................................................... 15 24. Information Collections, Records, and Forms/IMTs. ............................................ 16 ............................................................................................................................... 17 Table 1. Agencies Authorized to Reissue Copies of DD Form 214 or Issue the DD Form 215 (see note). ......................................................................................................