NCC Tender File # AL1492 Project Description Maplelawn Estate – Cedar Roof Replacement A NON MANDATORY site visit will be held on Thursday, January 30, 2014 at 10am Ottawa time. The exact meeting place is 529 Richmond Rd, Ottawa, ON. All costs incurred by the Bidder to attend the site visit will be at their expense. The NCC will not reimburse any Bidder for expenses related to the site visit. Site Visit To confirm your attendance at this site visit and to gain access to the grounds please communicate with Mister Tony Fares at 613-239-5678 ext. 5573. Please note that all visits to “secure” sites (official residences and Parliament Hill) shall be coordinated with, and approved by NCC Corporate Security. Mr. Fares will be communicating your presence to NCC Corporate Security. Closing date and time Thursday, February 6, 2014 at 3pm Ottawa time January 21, 2014 INVITATION TO TENDER & ACCEPTANCE FORM RETURN TENDERS TO: National Capital Commission NCC Tender Number 40 Elgin Street, 3rd Floor, Service Centre AL1492 Ottawa, ON K1P 1C7 NCC Contract Number TENDER CLOSING DATE Thursday, February 6, 2014 AND TIME: at 3:00 p.m., Ottawa time DESCRIPTION OF WORK: Maplelawn Estate – Cedar Roof Replacement 1. BUSINESS NAME AND ADDRESS OF BIDDER Name: Address: Telephone number: Fax number: 2. THE OFFER The Bidder offers to the National Capital Commission (NCC) to perform and complete the work for the above mentioned project in accordance with the tender documents for the total tender amount (to be expressed in numbers only) of: Sub Total must include $5,000 for a cash allowance. See section 01 21 Sub Total $ 00 of the Specification HST – 13% $ TOTAL $ 3. TENDER VALIDITY PERIOD The TENDER shall not be withdrawn for a period of 60 days following the date and time of tender closing. 4. CONTRACT DOCUMENTS 1. The following are the contract documents: (a) Invitation to Tender & Acceptance Form when signed by the NCC; (b) Duly completed Invitation to Tender & Acceptance Form and any Appendices attached thereto; (c) Drawings and Specifications; (d) General Conditions (GC1 to GC10); (e) Supplementary Conditions, if any; (f) Insurance Terms; (g) Occupational Health and Safety Requirements; (h) Addenda (i) Any amendments issued or any allowable tender revision received before the date and time set for tender closing; (j) Any amendment incorporated by mutual agreement between the NCC and the Contractor before acceptance of the tender; and (k) Any amendment or variation of the contract documents that is made in accordance with the General Conditions; (l) Security Requirements. 3. The language of the contract documents shall be the language of the Invitation to Tender & Acceptance Form submitted. 2014-01-21 Page 1 of 3 INVITATION TO TENDER & ACCEPTANCE FORM NCC Tender Number AL1492 NCC Contract Number 5. APPENDICES The tender includes Appendix(ces) Nos I and II to the Invitation to Tender & Acceptance Form. 6. ACCEPTANCE AND CONTRACT Upon acceptance of the Contractor’s offer by the NCC, a binding Contract shall be formed between the NCC and the Contractor. The documents forming the Contract shall be the contract documents referred to in 4 – CONTRACT DOCUMENTS. 7. CONSTRUCTION TIME The Contractor shall perform and complete the Work within 6 weeks from the date of notification of acceptance of the offer. 8. TENDER SECURITY 1. The Bidders shall enclose tender security with its tender in accordance with GI08 TENDER SECURITY REQUIREMENTS. 2. If the security furnished does not comply fully with the requirements referred to in paragraph 1) herein, the tender shall be disqualified. 3. If a security deposit is furnished as tender security, it shall be forfeited in the event that the tender is accepted by the NCC and the Contractor fails to provide Contract Security in accordance with GC9 CONTRACT SECURITY, provided that the NCC may, if it is in the public interest, waive the forfeiture of the security deposit. 9. The basis of award is low total cost to the NCC including all taxes. 10. I/We acknowledge receipt of the following addenda and have included for the requirement of it/them in my/our tendered price: ______________________________________________________________________________ (Bidder to ender number of addenda issued, if any). 2014-01-21 Page 2 of 3 INVITATION TO TENDER & ACCEPTANCE FORM NCC Tender Number AL1492 NCC Contract Number We hereby offer to supply to the NCC in accordance with the terms and conditions set out herein, the construction work listed above and on any attached sheets at the submitted price(s). Name and title of person authorized to sign on behalf of Bidder Signature Date (please print or type) Your tender is accepted to supply to the NCC, in accordance with the terms and conditions set out herein, referred to herein or attached hereto, the construction services listed herein and on any attached sheets at the price(s) set out therefore. Name and title of the person authorized to sign on behalf of the NCC Signature Date (please print or type) INVOICING Send the original invoice and 1 copy to: Accounts Payable National Capital Commission 202-40 Elgin Street Ottawa, ON K1P 1C7 Or by email at the following address: [email protected] To ensure prompt payment, please prepare your invoice in accordance with the prices quoted. Errors in invoicing can cause delay of payment. Submit your invoice to the address shown above and clearly indicate the Purchase Order number. 2014-01-21 Page 3 of 3 LIST OF SUB-CONTRACTORS INVITATION TO TENDER & ACCEPTANCE FORM APPENDIX 1 1) The Bidder will subcontract the parts of the work listed below to the subcontractor named for each part. The Bidder agrees not to make changes in the list of subcontractors without the written consent of the NCC Representative. The Bidder understands that for each part of the work identified as Mandatory, if more than one subcontractor is named or no subcontractor is named, or, the Bidder fails to state that the work will be done by its own forces where applicable, the tender will be disqualified. 2) The Bidder certifies that tenders for the part(s) of the Work listed below were received from the following subcontractors: NON-MANDATORY REQUIREMENT: (a) Any other work not listed below Type of Work: ________________________________ Sub-contractor: ___________________________ Type of Work: ________________________________ Sub-contractor: ___________________________ Type of Work: ________________________________ Sub-contractor: ___________________________ Type of Work: ________________________________ Sub-contractor: ___________________________ Type of Work: ________________________________ Sub-contractor: ___________________________ Type of Work: ________________________________ Sub-contractor: ___________________________ MANDATORY REQUIREMENT: The subcontractors performing the work listed below must be identified. Failure to disclose the name of the sub-contractor for any work identified will result in the disqualification of your tender. (a) n/a Sub-contractor: ________________________________________________________________________ Address: ________________________________________________________________________ (b) n/a Sub-contractor: ________________________________________________________________________ Address: ________________________________________________________________________ (c) n/a Sub-contractor: ________________________________________________________________________ Address: ________________________________________________________________________ (d) n/a Sub-contractor: ________________________________________________________________________ Address: ________________________________________________________________________ January 21, 2014 Page 1 of 1 New supplier Nouveau fournisseur Supplier No. / No du fournisseur Update / Mise à jour For NCC use only / À l’usage de la CCN seulement SUPPLIER – DIRECT PAYMENT AND TAX INFORMATION FORM FOURNISSEUR – FORMULAIRE DE PAIEMENT DIRECT ET RENSEIGNEMENTS POUR FINS D’IMPÔT PART ‘A’ – IDENTIFICATION / PARTIE ‘A’ - IDENTIFICATION Operating name of entity or individual (if different from Legal Name) / Legal name of entity or individual / Nom légal de l’entité ou du particulier Nom commercial de l’entité ou du particulier (s’il diffère du nom légal) Former Public Servant in receipt of a PSSA Pension / Ancien fonctionnaire qui reçoit une pension en vertu de la LPFP Yes / Oui No / Non An entity, incorporated or sole proprietorship, which was created by a Former Public Servant in receipt of a PSSA pension or a partnership made of former public servants in receipt of PSSA pension or where the affected individual has a controlling or major interest in the entity. / Une entité, constituée en société ou à propriétaire unique, créée par un ancien fonctionnaire touchant une Yes / Oui No / Non pension en vertu de la LPFP, ou un partenariat formé d’anciens fonctionnaires touchant une pension en vertu de la LPFP, ou les entités dans lesquelles ils détiennent le contrôle ou un intérêt majoritaire. Address / Adresse Telephone no. / Fax no. / No. de elephone : No. De télécopieur : Postal code / Code postal ( ) ( ) PART ‘B’ – STATUS OF SUPPLIER / PARTIE ‘B’ – STATUT DU FOURNISSEUR (1) Sole proprietor If sole proprietor, provide Last Name / Nom de famille First name / Prénom Initial / Initiale Propriétaire unique Si propriétaire unique, indiquez : SIN – mandatory for (1) & (2) Business No. (BN) / No de l’entreprise (NE) (2) Partnership / Société NAS – obligatoire pour (1) & (2) de personnes Corporation /Société GST/HST / TPS et de TVH QST