VILAS SAHAKARI SAKHAR KARKHANA LTD., VAISHALINAGAR NIVLI, TQ & DIST. LATUR TENDER FOR EOT CRANE Page : 1 Vilas Sahakari Sakhar Karkhana Ltd.,Vaishalinagar, Nivli, Tal. & Dist. Latur ( Maharashtra) (02382)-277622 (02382) 277631 E-mail: [email protected] ------------------------------------------------------------------------------------------------------------ Ref :-VSSK/ Tender/ 2723 /2020-21 Date:- 17/02/2021 TENDER NOTICE Online Tenders in prescribed format are invited from the reputed manufacturers who are on approved list of NFCSF and who have successfully Installed and commissioned minimum Three plant in India for the purpose of the following jobs. Design, Manufacture, Procure, Supply, erection , and commissioning of following Plants. Sr.No Particulars Tender fees in (RS) EMD in (RS) 01 Cooling Tower 1000/- 50000/- 02 Electrical Package ( Transformer, 5000/ 105000/- MCC,LT,VFD, Cables ) 03 EOT Crane 1000/- 20000/- 04 Bagasse Handling System 5000/- 125000/- Terms & Conditions 1. Blank Tender forms will be at website https://eprocurement.synise.com from the date 19.02.2021 to 01.03.2021. 2.The Online submission of Tender will be submitted on or before 05.03.2021. 3.Pre Bid & Technical bid meeting date and place will be informed later. 4.Tenderer shall pay the Tender fees + 18 % GST. through RTGS/NET Bank details are as under. Name of beneficiary – Vilas SSK Ltd., Name of Bank - Bank of India. Branch Code - 0641 IFSC Code - BKID0000641 Account No. – 064120100000571 5. EMD as mentioned above in the form of Demand Draft / Bank Guarantee of Nationalized Bank and drawn in favor of sugar mill , payable at Latur. Tenderer shall upload the scan copy of EMD & original EMD shall be submitted to Karkhana. 6. Sugar Mill reserves the right to accept or reject the tender without assigning any reason thereof. 7.The Following documents to be upload online. i. NFCSF Registration Certificate. ii. No deviation Certificate. iii. Three Plant Performance & Successful trial certificate. iv. Statement of Credentials. v. Income Tax Return certificate for last five years. vi. Turnover for Last five years. vii. Diagrams. viii. EMD Amit Deshmukh Smt. Vaishali Vilasrao Deshmukh Founder Chairman Chairman J.S. Mohite Ravindra V. Kale Managing Director Vice ChairmanPage : 2 --: TENDER :-- TABLE OF CONTENTS SECTION SUBJECT PAGE NO. I. TENDER NOTICE II. INSTRUCTIONS TO BIDDERS TERMS & CONDITIONS FOR THE III. CONTRACT ANNEXURES a. BANK GUARANTEE FORMAT b. TECHNICAL SPECIFICATIONS & SCOPE OF WORK – Annexure - I Page : 3 INSTRUCTIONS TO BIDDERS TABLE OF CONTENT Clause Number Description 1. Scope 2. Bidding Documents 3. Clarification on Bidding Documents 4. Amendment on Bidding Documents 5. Qualification of Bidders 6.. Previous Experience 7. Documents Comprising the Bid 8. Price and Rates 9. Validity and Firm 10. Format and Signing of Bid 11. Sealing and Marking of Bid 12. Deadline for submission of Bid 13. Modification and Withdrawal of Bid 14. Acceptance / Rejection of Quotation 15. Opening of bids by Purchaser 16. Process to be confidential 17. Evaluation and Comparison of Bid 18. Notification of Award 19. Award of contract and purchaser's right to vary quantities at the time of award 20. Signing of contract 21. Verification by Purchaser Page : 4 I. INSTRUCTIONS TO BIDDERS 1. Scope 1.1 M/s.Vilas Sahakari Sakhar Karkhana Ltd., (hereinafter referred to as the PURCHASER) wishes to receive the Bid for the supply, delivery, installation and commissioning of the goods, materials and equipment (such goods, materials and equipment hereinafter referred to as the goods) as described in the various sections in annexure I of the bid documents, for their sugar unit at Vaishalinagar, Nivali, Taluka and District – Latur in Maharashtra. 1.2 All bids are to be completed and submitted to the PURCHASER / CONSULTANT in accordance with these instructions to BIDDERs. 1.3 Before submitting the offer, the BIDDERS are advised to inspect the site and the environment and be well acquainted with the actual working and other prevalent conditions, facilities available, position of material and labour. No claim will be entertained later on the ground of lack of knowledge. 1.4. M/s. Vasant Dada Sugar institute Manjri (BK) Tq. Hawali Dist. Pune(M.S.) will be our consultant here in after refered to as consultant. 2. Biding Documents 2.1 The required goods and services, bidding procedures and contract terms are prescribed in this volume I of the bidding documents. The annexure I, of the bidding documents gives the technical specification according to which the equipment is to be designed, manufactured and erected 2.2 BIDDERS shall carefully study all sections of these bidding documents and shall clearly indicate in the schedule of deviations, all deviations from technical specification as well as those from general terms and conditions. If no deviation is indicated in the schedule of deviations or except for the deviations indicated, it will be understood that in all other aspects, the offer conforms to the specification and the PURCHASER reserves the right to evaluate the bid as such without any further reference to the BIDDER. 2.3 If the BIDDER indicates any comment on this specification in their bid, the same will not be accepted. No extra claims on account of the lack of understanding of the clauses/articles on the part of the BIDDER will be entertained by the PURCHASER after the award of contract. 2.4 BIDDERS shall furnish all the data/information called for in the various schedules, failing which the bid will be considered as incomplete and non-responsive and the PURCHASER reserves the right to reject the bid . Page : 5 3. Clarification on bidding documents 3.1 In case, any clarification is required, the BIDDER shall obtain the same from the PURCHASER/CONSULTANT in writing by E-mail or by letter or in person so as to ensure submission of bid on or before the bid closing date. All such clarifi- cations shall be binding both on the PURCHASER and the BIDDERS. 3.2 All communications seeking clarification shall be sent to the CONSULTANTS. 4. Amendment of Bidding Documents 4.1 At any time prior to the deadline for submission of bid, the PURCHASER may, for any reason, whether at their own initiative or in response to a clarification requested by a prospective BIDDER, modify the bidding documents by amendment. 4.2 The amendment shall be part of the bidding documents and will be notified in writing or by fax or E-Mail to all prospective BIDDERs who have received the bidding documents, and will be binding on them. BIDDERs will be required to acknowledge receipt of any such amendment to the bidding documents. In order to afford prospective BIDDERs reasonable time in which to take the 4.3 amendment into account in preparing their bid, the PURCHASER may, at their discretion, extend the deadline for the submission of bid. 5. Qualification of BIDDERS 5.1 Only BIDDERs who have previous experience in the work of this nature and description detailed in this tender specification are expected to quote for this work, duly detailing their experience along with the offer. Offers from BIDDERs who do not have proven and established experience in the field are not likely to be considered. 5.2 The documentary evidence of the BIDDER's qualifications to perform the contract if the bid is accepted shall be established to the PURCHASER's satisfaction 5.3 In the case of a BIDDER offering to supply goods under the contract which the BIDDER does not manufacture, the BIDDER shall have been duly authorized by the good's manufacturer, to supply and service the goods in India. 5.4 In the case of a BIDDER where a collaborator is associated with this bid, the bid shall be accompanied by a document addressed to the PURCHASER and signed 5.5 by the collaborator declaring the collaboration agreement. In addition to the above, to be eligible for the award of the contract, all of the following basic criteria shall be fulfilled. Performance of such installations shall be satisfactory and necessary documentary evidence to prove this shall be along with the bid. Page : 6 The BIDDERs should be manufacturers / authorized representatives of 5.5.1 manufacturers of sugar machinery.. 5.5.2 The BIDDERs should have designed, engineered, supplied, erected and commissioned a sugar plant and the unit should be in operation for a minimum period of two (2) seasons. 6 Previous Experience 6.1 A statement giving particulars, duly supported by documentary evidence of the various services rendered for similar work by the BIDDER indicating the particulars and value of each work, the site location and the duration and date of completion and also such work that are under progress shall be submitted by the BIDDERs along with their offers. 7. Documents Comprising the Bid 7.1 The bid prepared by the BIDDER shall comprise of the following: a) Completed bid form and with complete technical details including the data sheets and all schedules completed in accordance with the requirement of Annexure I b) Documentary evidence established to the requirement of the relevant clause that the BIDDER is qualified to perform the contract if the bid is accepted. 7.2 The bid prepared by the BIDDER shall be in two (2) parts. Part - I - Technical & Unpriced Commercial Bid Part - II - Price Bid . Page : 7 7.3 PART - I - TECHNICAL & UNPRICED COMMERCIAL BID Technical bid shall indicate the following to the extent applicable: a) BIDDER's confirmation that the goods and ancillary services to be supplied by the BIDDER conform to the bidding documents. b) Complete scope of supply supported by documents, brochures, standards, catalogue etc. as applicable. c) Layout drawings and sketches with dimensions of equipment and indicating limits of supply. d) BIDDER shall state the names of the manufacturers proposed for every equipment / item of materials which is not of his own manufacture and establish that the BIDDER is duly authorized by the manufacturer to supply such goods in India.