Tuesday, October 6, 1981 Published by the University ofPennsylvania Volume 28, Number 5 Work Groups at Work: December 1 Target for Reports By December I, six working groups of student recruitment and retention. On it are Dean Dyson, and SPUP's Acting Dean Jack deans and academic administrators will be Deans Dell Hymes of GSE, Robert Marshak Nagel. ready to report on the six priorities for Penn in of Veterinary Medicine, and Louise Shoe- Educational Outreach: Dean Carroll is 1981-82 and beyond, that were outlined in the maker of Social Work. chairman, with Deans James Freedman of President and Provost's "Strategic Planning" Undergraduate Education: Provost Law and George Gerbner of Annenberg, and work paper (Almanac September 22). Thomas Ehrlich chairs, with Deans Joseph Deans Cohen, Fagin and Hymes. Each group is meeting once or twice a week Bordogna of Engineering, Donald Carroll of Research: Dean Stemmler chairs, with Vice President for to prepare "option papers" that will be dis- Wharton, Robert Dyson of Arts and Sciences, Health Affairs Thomas Drs. cussed with others during the fall term, ac- Claire Fagin of Nursing and Edward Stemmler Langfitt, Clelland and Heeger, and Deans Gerbner and cording to the provost's office. The composi- of Medicine, and Vice Provost for University Dyson, Marshak. Ties with the President tion of the work groups: Life Janis Somerville. City: Sheldon Graduate Education: Dr. Bordogna Hackney is chairman, with Vice President Minority Presence: Dr. Louis A. chairs, with Acting Associate Provost Richard Langfitt and Deans Carroll, Copeland, Nagel Girifalco, University Professor of Materials Clelland and Acting Vice Provost for Research and Shoemaker. Edward Jordan, whose nomi- Science and former acting provost, chairs the Alan Heeger, plus Deans Walter Cohen of nation as Executive Vice President goes before group concerned with minority faculty and Dental Medicine and Lee Copeland of GSFA, the Trustees this month, will also serve. La Napoule: Severing the Link Council October 14: Academic Review At a meeting of the Board of Trustees of the La Napoule Art Foundation, held at the Univer- University Council's first fall meeting will When the dean of a school recommends to the Provost the sity of Pennsylvania on September 25, 1981, the be October 14, chaired by the president since establishment of a new center, in- stitute, or other academic unit within that Board voted to sever the connection between the the post of moderator has been retired. school, the Provost ask the Committee to University and the Foundation established some Council will elect a hear may parliamentarian, review the before on the years ago. normal of President Sheldon Hack- proposal acting the the reports recommendation. Underthe terms of the agreement between Provost Thomas Ehrlich, and two institutions, the was ney, Steering When a center, institute, or other University responsible Committee Chair Phoebe S. and act on organized for the organization of conferences, courses and Leboy, academic unit is established on condition that a series of amendments. other programs at the Foundation's property in by-laws it be reviewed after a certain period of time, La Napoule, France, and for the administration Chief among these is one setting the charge the Provost may ask the Committee to con- of the Foundation's finances. and composition of the Academic Review duct the review. The Chateau de la was and Napoule acquired Committee, a new body which assumes those At the request of the Provost, the Committee rebuilt the American Clews in by sculptor Henry functions of the former Educational Planning will also review any existing center, institute, the between the World Wars. years Following Committee that were not transferred when or other organized academic unit. The Com- his death and that of his wife, Marie Clews, the EPC was merged with Budget into the present mittee may, on its own initiative, suggest to Foundation was established to preserve the Cha- the Provost that it undertake such a review. teau as a memorial to Clew's work and as a cen- Academic Planning and Budget Committee. The reads: The Committee's on com- ter for Franco-American exchange in the arts. proposed charge Steering proposal position of the Academic Review Committee The decision to end the connection between Academic Review Committee. The Academic (a) calls for eight members chosen the the Foundation and the University grew out ofa Review Committee shall, of the faculty by upon request Senate Executive Committee; four students sense that the University's interest in the Cha- Provost, advice on matters of academic give chosen UA teau as a site for general programming in all It shall maintain, the Office (half by and half by GAPSA); and policy. through - fields and the Foundation's interest in the preser- of the Provost, a close liaison with the Aca- six additional members who may be facul- vation of the of Clews did not - memory Henry demic and Committee, espe- ty, administrators and/or students named by coincide in all This was with Planning Budget respects. coupled when the Committee's work requires the Provost. In the Provost's component, four concern about the financial future ofthe cially growing information or touches on issues of must have and stu- Foundation. budget faculty appointments any academic and financial planning in the dents he names are to be selected in consulta- The Foundation has undertaken to honor com- schools or in the as a whole. mitments made the for University tion with the appropriate student by University programs The Committee will advise the Provost on in 1982, some of terms organizations. though renegotiation to establish new centers, institutes, be For its the is proposals may necessary. part, University andother academic units not within anxious to maintain and increase the and organized scope a school. The Provost will send to the 'INSIDE variety of its programs in Europe and is seeking single Committee of requests for establishing alternative sites, more suitable than La copies " Regulations: of perhaps such new units, and the Committee will ad- Confidentiality for this Records, Napoule, purpose. vise the Provost on their academic and fiscal Employee p.2 " A Look at Past, -Humphrey Tonkin with Univer- inaugurations p.3 soundness and their conformity " Coordinator of International Programs Speaking Out: Chairs, Inauguration sity policies and procedures. and Donor Option, pp.4-5 -UNIVERSITY REGULATIONS OF RECORD Confidentiality of Employee Records Personnel records, including those established in connection with the recruitment process, are Uni- versity property and are treated confidentially at all times. In order to clarify the confidential treat- ment of employee records, the president and provost issued a detailed policy on the confidentiality of such files, which took effect December 5, 1980. This policy has undergone extensive review during the 1980-81 academic year, for example by the Steering Committee of University Council, the Coun- cil of Deans, the provost's office, the office of personnel relations, and the general counsel. The up- dated document is now included in the Personnel Policy Manual (Policy No. 101). Almanac pub- lishes herewith an official summary of the policy, for general information. All full-time and part-time employees of the University, except for student Unless specifically excepted (see below), employee records may not be dis- employees, are covered by the policy. Many records referred to in the policy closed to third parties without the express written permission of the em- apply to either faculty or non-faculty personnel, but not to both. Some ployee. The exceptions are follows: records are located centrally, others in the individual's school or department of primary appointment. In any case, the provost or designee administers the a) The University may, at its discretion, disclose directory information policy with respect to the records of faculty members, and the executive di- (name, employment dates, title, department). rector of personnel relations administers it with respect to the records of b) The University may accede to a lawful subpoena, warrant, court order, other employees. This policy is consistent with other University provisions or government requirement. Employees shall be notified of all such dis- concerning confidentiality, such as in the Faculty Grievance Procedures. closures. Employees may not review the following records pertaining to them- c) Properly authorized University officials may have access to specific em- selves: ployee records in the course of their duties and shall protect the confiden- tiality of these records. a) material received under a stated or implied assurance of confidentialty. d) In emergencies, the provost or the executive director of personnel rela- This includes letters and reports of review and recommendation, whether tions may authorize disclosure of pertinent information, in order to pro- concerning a specific personnel action or without reference to any spe- tect the health, safety, or property of any person. cific personnel action; e) They may also authorize disclosure of pertinent information, in order to b) those parts of evaluations and affirmative action records which contain protect the legal interests of the University. confidential informatin about other applicants and employee; f) Collective bargaining agreements may require disclosure of certain infor- c) certain other records concerning benefits, security, and medical and hos- mation. pital information. All equal opportunity/affirmative action documents shall be given additional With the exception of the above, employees have the right to review and protection under procedures developed by the University administration. correct all records pertaining to themselves, in accordance with procedures specified in the policy. Summary issued October 2. 198! Nominations Staff After more than a in Honorary Degree Almanac: Dr. Cherpack Changes: year Second Notke an acting capacity on Almanac, former indus- trial editor Marguerite F. Miller has assumed The University Council Committee on Faculty Sentate Chair Phoebe S.