CORPORATION OF THE VILLAGE OF POUCE COUPE 5011 - 49 Ave., Pouce Coupe, BC V0C 2C0 AGENDA Regular Meeting of Council Wednesday, August 21, 2019 7:00 PM in Council Chambers Item Description Page . 1. CALL TO ORDER . 2. ADOPTION OF AGENDA . 3. ADOPTION OF MINUTES OF . 6 - 20 3.1 RECOMMENDATION: THAT Council adopt the minutes from the regular Council meeting held on July 17, 2019. 4. INTRODUCTION OF LATE ITEMS . 5. PUBLIC HEARING - NONE . 6. DELEGATIONS - NONE . 7. UNFINISHED BUSINESS AND BUSINESS ARISING FROM THE MINUTES . 8. NEW BUSINESS . 21 8.1 RECOMMENDATION: THAT Council receive the letter from the PRRD - re: Municipal Participation in Planning: Local Government Act Part 14 - Planning and Land use Management for discussion. 22 - 27 8.2 RECOMMENDATION: THAT Council direct Administration to draft a Wage Loss Reimbursement Policy. 28 8.3 RECOMMENDATION: THAT Council receive the donation request from the Pouce Coupe Museum for discussion. Page 2 of 138 August 21, 2019 Regular Council AND THAT Council decide if they would like to make a donation to the Pouce Coupe Museum Harvest Tea. 29 8.4 RECOMMENDATION: THAT Council receive the letter from BC Ambulance Service for discussion. 30 - 31 8.5 RECOMMENDATION: THAT Council receive the letter regarding the 2019 UBCM Official Opposition Meeting Opportunities as information and consideration. 32 8.6 RECOMMENDATION: THAT Council receive the letter of support for the Rural Dividend Fund Application as information. 33 8.7 RECOMMENDATION: THAT Council appoint two (2) new alternate delegates for MIABC's voting list. 34 - 69 8.8 RECOMMENDATION: THAT Council receive the report from North Cowichan on UBCM Resolution- Regional Management of Forestry as information. 70 8.9 RECOMMENDATION: THAT Council receive the "BC Oil & Gas Commission request to meet with Village Council Member" as information/consideration. 8.10 RECOMMENDATION: THAT Council receive the email from DC Disk Golf Club as information. 71 - 72 8.11 RECOMMENDATION: THAT Council discuss the concept of a walking/cycling trail around Pouce Park. 73 - 74 8.12 RECOMMENDATION: Page 3 of 138 August 21, 2019 Regular Council THAT Council approve using Digital B photography to take aerial photos of Pouce Coupe. 75 - 76 8.13 RECOMMENDATION: THAT the Village of Pouce Coupe decline to take over operation of the water trailer. 9. CORRESPONDENCE . 77 - 78 9.1 RECOMMENDATION: THAT Council receive the Policy Directive 19-09 from Liquor and Cannabis Regulation Branch as information. 79 - 91 9.2 RECOMMENDATION: THAT Council receive the letters in support of Library Funding as information. 92 9.3 RECOMMENDATION: THAT Council receive the save the date invite from BC Natural Resources as information. 93 - 96 9.4 RECOMMENDATION: THAT Council receive the signed Collective Letter - Forestry Dependent Communities as information. 97 9.5 RECOMMENDATION: THAT Council receive the letter to the District of West Vancouver on "support of single use items resolution" as information. 98 - 101 9.6 RECOMMENDATION: THAT Council receive the Site C bulletin as information. 102 - 103 9.7 RECOMMENDATION: THAT Council receive the communications from FCM on "Show your support for the Gas Tax Fund" as information. 104 9.8 RECOMMENDATION: THAT Council receive the letter from the City of Victoria on Creating Page 4 of 138 August 21, 2019 Regular Council a Lobbying Registry as information. 105 - 108 9.9 RECOMMENDATION: THAT Council receive the "official call for Expressions of Interest to host the NCLGA 2021 and 2022 AGM and convention" as information. 109 - 116 9.10 RECOMMENDATION: THAT Council receive Bylaw No. 588 Property Maintenance and Noise Bylaw as information. 117 9.11 RECOMMENDATION: THAT Council receive the letter from the PRRD supporting the building of a permanent addition at the Pouce Coupe Elementary School as information. 118 - 120 9.12 RECOMMENDATION: THAT Council receive the letter from UBC on Energy and Environment Research Initiative as information. 121 - 122 9.13 RECOMMENDATION: THAT Council receive the letter from Janet Lalodge as information. 123 9.14 RECOMMENDATION: THAT Council receive the NCLGA Board Highlights as information. 124 - 128 9.15 RECOMMENDATION: THAT Council receive the information/report on Protection of Groundwater as information. 9.16 RECOMMENDATION: THAT Council receive the invitation to the NEBC Coal & Energy Forum Committee as information. 129 - 130 9.17 RECOMMENDATION: THAT Council receive the invitation for the Resource Breakfast at UBCM as information. Page 5 of 138 August 21, 2019 Regular Council . 9.18 RECOMMENDATION: THAT Council receive the information from Private Forest Landowners Association as information. 10. RESOLUTIONS - NONE . 11. BYLAWS - NONE . 12. ADMINISTRATION REPORTS . 12.1 CAO Report . 131 - 134 12.2 Action Items . 135 - 136 12.3 Capital & Special Projects . 137 - 138 12.4 Council Calendars . 13. REPORTS . 13.1 Councillor White Report . 13.2 Councillor Smith Report . 13.3 Councillor Hebert Report . 13.4 Councillor Drover Report . 13.5 Mayor Michetti Report . 14. IN-CAMERA as per section 90(1) (a) (c) (g)of the Community Charter IN-CAMERA as per section 90(1) (a) (c) (g)of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (c) labour relations or other employee relations; (g) litigation or potential litigation affecting the municipality. 15. RISE AND REPORT . 16. ADJOURNMENT Page 6 of 138 CORPORATION OF THE VILLAGE OF POUCE COUPE 5011 – 49 Ave., Pouce Coupe, BC V0C 2C0 MINUTES Regular Meeting of Council July 17, 2019 7:00 PM in Council Chambers 1 CALL TO ORDER @ 7PM In Attendance: Mayor Michetti Councillor White Councillor Smith Councillor Hebert Councillor Drover Chris Leggett, CAO/CFO Sandy Stokes, CO 2 ADOPTION OF AGENDA MOVED BY COUNCILLOR WHITE SECONDED BY COUNCILLOR SMITH THAT Council adopt the agenda as presented. CARRIED UNANIMOUSLY 3 ADOPTION OF MINUTES OF .1 RECOMMENDATION: THAT Council adopt the minutes from the Regular Council meeting held on June 19, 2019. MOVED BY COUNCILLOR SMITH SECONDED BY COUNCILLOR WHITE THAT Council adopt the minutes from the Regular Council meeting held on June 19, 2019 as presented. CARRIED UNANIMOUSLY 4 INTRODUCTION OF LATE ITEMS LATE ITEMS: 8.14 Variance for DeWetter fence 9.16 Taylor Gold panning invitation Page 1 of 15 Page 7 of 138 8.15 Draft letter to Minister Sohi- signature requested 8.16 Skate park quote for landscaping 5 PUBLIC HEARING - NONE 6 DELEGATIONS - NONE 7 UNFINISHED BUSINESS AND BUSINESS ARISING FROM THE MINUTES - NONE 8 NEW BUSINESS .1 RECOMMENDATION: THAT Council decide if they would like to meet with the Ministry of Transportation and Infrastructure before UBCM. The district manager has requested a meeting with Mayor and Council on August 1 in the afternoon. MOVED BY COUNCILLOR WHITE SECONDED BY COUNCILLOR SMITH THAT Council decide if they would like to meet with the Ministry of Transportation and Infrastructure before UBCM. The district manager has requested a meeting with Mayor and Council on August 1 in the afternoon. Council agreed to the meeting on August 1, 2019 at 1 pm in the Council Chambers. CARRIED UNANIMOUSLY .2 RECOMMENDATION: THAT Council adopt the 2018 Annual Report as presented. MOVED BY COUNCILLOR WHITE SECONDED BY COUNCILLOR SMITH THAT Council adopt the 2018 Annual Report as presented. CARRIED UNANIMOUSLY .3 RECOMMENDATION: THAT Council receive the email from Brent Reschny for discussion. MOVED BY COUNCILLOR HEBERT SECONDED BY COUNCILLOR SMITH Page 2 of 15 Page 8 of 138 THAT Council direct administration to ask public works to remove the speed bumps that are on 52 Avenue and the speed bumps on 55 Avenue. CARRIED MOTIONED BY COUNCILLOR SMITH, SECONDED BY COUNCILLOR HEBERT THAT Going forward when someone calls in to complain about the speed bumps administration is to notify public works to go remove them and keep a list of the addresses and next year the speed bumps will not be put back in those areas. CARRIED UNANIMOUSLY .4 RECOMMENDATION: THAT Council receive the letter from Rob Brown for discussion. MOVED BY COUNCILLOR WHITE SECONDED BY COUNCILLOR SMITH THAT Council receive the letter from Rob Brown for discussion. Council discussed waiving the fees for the rental of the community center for Rob Brown to conduct auditions for the Sukunka film project. Council agreed to waive the fees for the community center rental. CARRIED UNANIMOUSLY .5 RECOMMENDATION: THAT Council receive the invoice from Jocks Restoration for discussion. MOVED BY COUNCILLOR WHITE SECONDED BY COUNCILLOR BARB THAT Council receive the invoice from Jocks Restoration for discussion. CAO discussed the issue and Council agreed to reimburse the resident. CARRIED UNANIMOUSLY .6 RECOMMENDATION: THAT Council decide if they would like to do an ad in the BC Yukon Royal Canadian Legion Book this year. MOVED BY COUNCILLOR HEBERT SECONDED BY COUNCILLOR WHITE THAT Council decide if they would like to do an ad in the BC Yukon Royal Canadian Legion Book this year. Council discussed and decided to make a $500.00 donation to the Pouce Coupe Legion. CARRIED UNANIMOUSLY .7 RECOMMENDATION: THAT Council receive the Library Agreement for approval. Page 3 of 15 Page 9 of 138 MOVED BY COUNCILLOR HEBERT SECONDED BY COUNCILLOR WHITE THAT Council receive the Library Agreement for approval. Council discussed the agreement and they have a question about who will cover the cost to convert the temporary classroom back to library space. Would like this to come back to the next council meeting. TABLED .8 RECOMMENDATION: THAT Council accept the Q2 Budget Report and the 2019 Capital and Special Project report for information. MOVED BY COUNCILLOR WHITE SECONDED BY COUNCILLOR SMITH THAT Council accept the Q2 Budget Report and the 2019 Capital and Special Project report for information. CARRIED UNANIMOUSLY .9 RECOMMENDATION: THAT Council discuss placing one or more speed bumps on 52nd Street.