A G E N D A REGULAR COUNCIL MEETING AUGUST 19, 2015 9:30 AM Page 1 Call to Order 2 Additions and/or Deletions to the Agenda 3 Timed Items: 3.1 10:00 am - Laurel Weisgerber, Communications Consultant, Kalyna Country Primary Care Network 4 Minutes: 3 - 5 4.1 Committee of the Whole - July 8, 2015 6 - 10 4.2 Regular Council Meeting - July 22, 2015 5 New Business: 11 - 14 5.1 Request for Joint Partnership Initiative - Alternate Land Use Services 15 - 26 5.2 Proposed Subdivision of Plan 112 1459; Block 3; Lot 2 27 - 46 5.3 Request for Reimbursement of SDAB Costs 47 - 81 5.4 Medical Marijuana Backgrounder 82 - 84 5.5 Cost Sharing for Representation on FCM Committees 6 Reports: 85 - 95 6.1 Administration Activity Report 96 - 97 6.2 Action Item Report 7 Information Items: 98 7.1 Future Dates Page 1 of 100 Page 99 7.2 Beaver County Advocacy Calendar 100 7.3 2015 Strategic Priorities Chart 8 In Camera: Page 2 of 100 AgendaItem#4.1 REGULAR MEETING OF THE COMMITTEE OF THE WHOLE HELD WEDNESDAY, JULY 8, 2015 COUNCIL CHAMBERS COMMITTEE members PRESENT at commencement: Sieko Scott Ron Yarham (Vice Chairman) Arnold Hanson Dale Collison COMMITTEE members ABSENT at commencement: Kevin Smook (Chairman) ADMINISTRATION PRESENT at commencement: Bob Beck, Chief Administrative Officer Margaret Jones, Assistant Chief Administrative Officer Cindy Cox, Executive Assistant Peggy Ewert, Administrative Assistant CALL TO ORDER Vice Chairman Yarham called the meeting to order at 9:30 am. ADDITIONS TO OR DELETIONS FROM THE AGENDA MOVED by Committee Member Scott that the Committee approve the agenda with the following additions and deletions: 5.2 New Business - Drought 5.3 New Business - Beaver County Seed Cleaning Cooperative CARRIED B. Beck left the meeting. TIMED ITEMS Camp Lake Campground Gail Garvie, Camp Lake Campground Contractor, attended the meeting and requested that the County consider the following items: - Amendment to their existing contract to allow for a change in the cost of site camping; - gate installed on Range Road 112 to deter off-season vandalism; - strong box for cameras; - picnic tables need to be repainted. J. Wigington and S. Lazaro attended the meeting. Gail Garvie left the meeting. Albertans Against Irresponsible Development Joe Wigington and Shane Lazaro, representatives of Albertans Against Irresponsible Development, requested reimbursement of costs associated with preparation for the Subdivision and Development Appeal Board hearing regarding the proposed bio-medical waste facility. J. Wigington and S. Lazaro left the meeting. M. Jones left the meeting CHAIRMAN CAO Committee of the Whole - July 8, 2015 Page 3 of 100 AgendaItem#4.1 Minutes of Committee of the Whole Meeting- July 8, 2015 INFORMATION ITEMS Council Activity/Committee Reports Committee Members reported on the following activities and Committees: FCM Annual Conference Holden Library Beaver Foundation Battle River Alliance for Economic Development Annual General Meeting Bounty in the County Beaver Ambulance Society Beaver Emergency Services Commission Beaver Hills Initiative Highway 14 Regional Water Services Commission Holden Junior Cattlemen Achievers Show Viking/Beaver Family and Community Support Services BBQ Veterans Memorial Highway Association Viking in the Streets Parade Northeast Region Agricultural Services Board Chairmen’s Meeting Beaver Municipal Solutions Northern Lights Library Board Beaver Regional Partnership M. Jones attended the meeting. NEW BUSINESS Medical Marijuana Position Paper The Committee discussed changes to the County’s planning regulations for medical marijuana facilities and directed administration to bring back possible options for further discussion. The meeting recessed at 10:30 am and reconvened at 10:35 am. B. Beck attended the meeting. Drought Letter Drought conditions were discussed as well as pasture and hay conditions. Beaver County Seed Cleaning Cooperative The Committee discussed a request from the Beaver County Seed Cleaning Cooperative for the County’s assistance in completing an audit of the Cooperative’s financial statements and assistance to help them move forward with a short term operating plan. P. Ewert and C. Cox left the meeting. IN CAMERA MOVED by Committee Member Scott that the Committee meet in camera. CARRIED MOVED by Committee Member Scott that the Committee return to the regular meeting. CARRIED CHAIRMAN CAO Committee of the Whole - July 8, 2015 Page 4 of 100 AgendaItem#4.1 Minutes of Committee of the Whole Meeting- July 8, 2015 ADJOURNMENT The meeting adjourned at 11:50 am. _________________________________________ CHAIRMAN ________________________________________ CHIEF ADMINISTRATIVE OFFICER CHAIRMAN CAO Committee of the Whole - July 8, 2015 Page 5 of 100 AgendaItem#4.2 REGULAR MEETING OF THE COUNCIL OF BEAVER COUNTY HELD WEDNESDAY, JULY 22, 2015 COUNCIL CHAMBERS COUNCIL members PRESENT at commencement: Kevin Smook (Reeve) Division 1 Sieko Scott Division 2 Ron Yarham (Deputy Reeve) Division 3 Dale Collison Division 4 Arnold Hanson Division 5 ADMINISTRATION PRESENT at commencement: Bob Beck, Chief Administrative Officer Margaret Jones, Assistant Chief Administrative Officer Darby Dietz, Director of Public Works Mitchell Knudson, Community Peace Officer Cindy Cox, Executive Assistant CALL TO ORDER Reeve Smook called the meeting to order at 9:30 am. ADDITIONS TO OR DELETIONS FROM THE AGENDA 15-141 MOVED by Cr. Hanson that Council approve the agenda with the following additions: 9.2 In Camera - Legal 9.3 In Camera - Personnel CARRIED MINUTES Regular Council Meeting - June 17, 2015 15-142 MOVED by Cr. Hanson that Council approve the minutes of the June 17, 2015, Regular Council meeting. CARRIED NEW BUSINESS 2015 Backsloping 15-143 MOVED by Cr. Scott that Council approve the three top priority backsloping projects for completion in the fall of 2015 as follows: Land Location Adjacent to SE 26-49-18-4 TWP RD 494 NE 07-47-14-4 RGE RD 145 SW 01-47-15-4 RGE RD 151 CARRIED D. Dietz left the meeting. Aimee Boese, Agricultural Fieldman, attended the meeting. Regular Council Meeting - July 22, 2015 Page 6 of 100 AgendaItem#4.2 Minutes of Regular Council - July 22, 2015 Agriculture Disaster Declaration 15-144 MOVED by Cr. Hanson that Council declare an Agriculture Disaster within Beaver County in 2015 due to drought and dry conditions. CARRIED A. Boese left the meeting. Equity Industrial Park - Area Structure Plan Update 15-145 MOVED by Cr. Yarham that Council authorize administration to enter into a contract with Stantec Consulting Ltd. to prepare an update to the Equity Area Structure Plan, with funds from reserve (Beaver Municipal Solutions Revenue). CARRIED Kim MacMurray, Development Officer, attended the meeting. 10:00 am - Public Hearing - Road Closure Bylaw 15-1027 Reeve Smook recessed the regular meeting and opened the Public Hearing at 10:00 am. The applicants, Robert and Enda Begney, were present to answer any questions. Margaret Jones, Assistant Chief Administrative Officer, provided an overview of the intent of Bylaw 15-1027. Reeve Smook asked if there were any written submissions regarding Bylaw 15-1027. M. Jones advised that there had been one written submission received, a copy of which was included in the Public Hearing package. There was no one present who wished to speak against or in favour of the bylaw. Reeve Smook asked if there were any other presentations. As there were no other presentations, Reeve Smook closed the public hearing at 10:05 am and reconvened the regular meeting. K. MacMurray and R. and E. Begney left the meeting. GIS Data Sharing Request 15-146 MOVED by Cr. Hanson that Council enter into an agreement with iHunter at the proposed revenue sharing percentages and further that a policy be developed for Council consideration, regarding GIS data-sharing. CARRIED Viking Train Whistles 15-147 MOVED by Cr. Smook that a letter be forwarded to the Town of Viking regarding the request to cease the train whistles at Range Road 130 east of Viking, specifically with respect to the party responsible for costs to prepare a Site Safety Assessment. CARRIED Bylaw 15-1027 - Road Closure 15-148 MOVED by Cr. Yarham that Bylaw 15-1027 be amended to describe the portion of the road to be closed as follows: “All that portion of Government road allowance lying south and west of Road Plan 4841 TR and lying north of a line drawn from the southeast corner of the southeast quarter section twenty-seven (27), township fifty- one (51), range twenty (20), west of the fourth meridian to the southwest REEVE CAO Regular Council Meeting - July 22, 2015 Page 7 of 100 AgendaItem#4.2 Minutes of Regular Council - July 22, 2015 corner of the southwest quarter section twenty-six (26), township fifty-one (51), range twenty (20), west of the fourth meridian containing 1.09 hectares (2.69 acres) more or less.” CARRIED 15-149 MOVED by Cr. Yarham that Bylaw 15-1027, as amended, be referred to Alberta Transportation for approval. CARRIED Beaver County Seed Cleaning Cooperative - Request for Assistance Council discussed the Beaver County Seed Cleaning Cooperative's request for the County’s assistance in completing an audit of the Cooperative’s financial statements and assistance to help them move forward with a short term operating plan. Council deferred a decision pending discussion of the matter In Camera. 10:30 am - Public Hearing - Disposition of Plan 3041 TR; Lot R2 Reeve Smook recessed the regular meeting and opened the Public Hearing at 10:30 am. One landowner adjacent to Lot R2 was present. Margaret Jones, Assistant Chief Administrative Officer, provided background information on Plan 3041 TR; Lot R2 and the County’s intent to offer the lot for sale. Reeve Smook asked if there were any written submissions regarding the County’s intent to dispose of Plan 3041 TR; Lot R2. M. Jones advised that there had been one written submission received, from Mr.