AGENDA RĀRANGI TAKE NOTICE OF AN ORDINARY MEETING OF COUNCIL to be held on Thursday, 25 February 2021 commencing at 1.00pm in the Council Chambers, 36 Weld Street, Hokitika and via Zoom Chairperson: His Worship the Mayor Members: Cr Carruthers (Deputy) Cr Davidson Cr Hart Cr Hartshorne Cr Kennedy Cr Keogan Cr Martin Cr Neale Kw Tumahai Kw Madgwick In accordance with clause 25B of Schedule 7 of the Local Government Act 2002, members may attend the meeting by audio or audiovisual link. 25.02.21 Council Meeting Agenda Page - 1 Council Vision: We work with the people of Westland to grow and protect our communities, our economy and our unique natural environment. Purpose: The Council is required to give effect to the purpose of local government as prescribed by section 10 of the Local Government Act 2002. That purpose is: (a) To enable democratic local decision-making and action by, and on behalf of, communities; and (b) To promote the social, economic, environmental, and cultural well-being of communities in the present and for the future. 1. KARAKIA TĪMATANGA OPENING KARAKIA 2. NGĀ WHAKAPAAHA APOLOGIES 3. WHAKAPUAKITANGA WHAIPĀNGA DECLARATIONS OF INTEREST Members need to stand aside from decision-making when a conflict arises between their role as a Member of the Council and any private or other external interest they might have. This note is provided as a reminder to Members to review the matters on the agenda and assess and identify where they may have a pecuniary or other conflict of interest, or where there may be a perception of a conflict of interest. If a member feels they do have a conflict of interest, they should publicly declare that at the start of the meeting or of the relevant item of business and refrain from participating in the discussion or voting on that item. If a member thinks they may have a conflict of interest, they can seek advice from the Chief Executive or the Group Manager: Corporate Services (preferably before the meeting). It is noted that while members can seek advice the final decision as to whether a conflict exists rests with the member. 4. NGĀ TAKE WHAWHATI TATA KĀORE I TE RĀRANGI TAKE URGENT ITEMS NOT ON THE AGENDA Section 46A of the Local Government Official Information and Meetings Act 1987 states: (7) An item that is not on the agenda for a meeting may be dealt with at the meeting if – (a) the local authority by resolution so decides, and (b) the presiding member explains at the meeting at a time when it is open to the public, - (i) the reason why the item is not on the agenda; and (ii) the reason why the discussion of the item cannot be delayed until a subsequent meeting. (7A) Where an item is not on the agenda for a meeting, - (a) that item may be discussed at the meeting if – (i) that item is a minor matter relating to the general business of the local authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the 25.02.21 Council Meeting Agenda Page - 2 public, that the item will be discussed at the meeting; but (b) No resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion. 5. NGĀ MENETI O TE HUI KAUNIHERA MINUTES OF MEETINGS Minutes circulated separately via Microsoft Teams. Ordinary Council Meeting Minutes – 10 December 2020 Extraordinary Chief Executive’s Review Committee Meeting Minutes – 18 February 2021 6. ACTION LIST (Pages 7 - 8) 7. NGĀ TĀPAETANGA PRESENTATIONS Enviroschools Programme Zoe Watson, Enviroschools (Approx. 1.15pm) Community Service Award Recipients Bruce Smith, His Worship the Mayor to Present (Presentations to start at approx. 1.30pm) Recipients: - Clifton Long - John Houston - Steve and Heather Schmetz and Staff - The Pukeko Store, Hari Hari (At approx. 2.15pm the Council Meeting will be adjourned for a short refreshment break with the Award Recipients, their families, nominators and Council Elected Members) 8. PŪRONGO KAIMAHI STAFF REPORTS Chief Executive’s Quarterly Report - (Pages 9 ‐ 25) Simon Bastion, Chief Executive, Westland District Council Financial Performance: January 2021 - (Pages 26 ‐ 40) Prabath Jayawardana, Finance Manager, Westland District Council Destination Westland Limited Longer Term Structure Review - (Pages 41 ‐ 45) Joanne Conroy, Chair, Westland Holdings Limited Revell Street One Way Traffic and Seating Trial - (Pages 46 ‐ 49) Fiona Scadden, Planning Manager, Westland District Council Delegation of Council Representative for the Hokitika Freshwater Management Unit Committee - (Pages 50 ‐ 51) Fiona Scadden, Planning Manager, Westland District Council 25.02.21 Council Meeting Agenda Page - 3 9. ADMINISTRATIVE RESOLUTIONS Angus James Warrant of To act in the Westland District as: Alexander Appointment - An Officer pursuant to s.174 of the Local Government Act. Resource An Officer under the Westland District Council Bylaws. ROBB Management Enforcement officer pursuant to s.38 of the Resource Act (RMA) Management Act 1991, including the power of entry Compliance pursuant to s.332 and s.333 of the Resource Management Officer Act 1991. Zachery Henry Warrant of To act in the Westland District as: David Appointment - An Officer pursuant to s.174 of the Local Government Act. Planner, An Officer under the Westland District Council Bylaws. MONTGOMERY Enforcement Enforcement officer pursuant to s.38 of the Resource Officer Management Act 1991, including the power of entry pursuant to s.332 and s.333 of the Resource Management Act 1991. Michael Warrant of To act in the Westland District as: Thomas Appointment - An Authorised Enforcement Officer pursuant to Sections 164, Asset Manager 168, 172, 174 & 177 of the Local Government Act 2002; and TEASDALE an Enforcement Officer under the Westland District Council Bylaws; and a Litter Control Officer under Sections 5, 7 of the Litter Act 1979; and an Enforcement Officer under Sections 38, 332 & 333 (Including Powers of Entry and Search) of the Resource Management Act 1991; and an Authorised Officer (General Powers) under Section 23 of the Health Act 1956; and an Authorised Officer (Inspections) under Section 222 of the Building Act 2004; and an Engineer under the Water Supplies Protection Regulations 1961; and a Ranger under Sections 8, 10 of the Reserves Act 1977; and an Authorised Person under Sections 110 & 111 of the Public Works Act 1981; and an Authorised Officer under Sections 355, 357 & 468 of the Local Government Act 1974; Edwina Warrant of To act in the Westland District as: Dorethea Appointment - An Authorised Enforcement Officer pursuant to Sections 164, Maria Asset Engineer 168, 172, 174 & 177 of the Local Government Act 2002; and an Enforcement Officer under the Westland District Council DOWELL-DE Bylaws; and QUADROS an Enforcement Officer under Sections 38, 332 & 333 (Including Powers of Entry and Search) of the Resource Management Act 1991; and an Authorised Officer (General Powers) under Section 23 of the Health Act 1956; and an Authorised Officer (Inspections) under Section 222 of the Building Act 2004; and an Engineer under the Water Supplies Protection Regulations 1961; and a Ranger under Sections 8, 10 of the Reserves Act 1977; and 25.02.21 Council Meeting Agenda Page - 4 an Authorised Person under Sections 110 & 111 of the Public Works Act 1981; and an Authorised Officer under Sections 355, 357 & 468 of the Local Government Act 1974; Aimee Leshana Warrant of To act in the Westland District as: Appointment - An Authorised Enforcement Officer pursuant to Sections 164, JORGENSEN Documentation 168, 172, 174 & 177 of the Local Government Act 2002; and Compliance an Enforcement Officer under the Westland District Council and Quality Bylaws; and Assurance an Authorised Officer (General Powers) under Section 23 of the Officer Health Act 1956; and an Engineer under the Water Supplies Protection Regulations 1961; and a Ranger under Sections 8, 10 of the Reserves Act 1977; and an Authorised Person under Sections 110 & 111 of the Public Works Act 1981; and an Authorised Officer under Sections 355, 357 & 468 of the Local Government Act 1974; 10. KA MATATAPU TE WHAKATAUNGA I TE TŪMATANUI RESOLUTION TO GO INTO PUBLIC EXCLUDED (to consider and adopt confidential items) Resolutions to exclude the public: Section 48, Local Government Official Information and Meetings Act 1987. The general subject of the matters to be considered while the public are excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of the resolution are as follows: Item General subject of Reason for passing Ground(s) under Section 48(1) for the No. each matter to be this resolution in passing of this resolution considered relation to each matter 1. Confidential Minutes Good reason to That the public conduct of the relevant – 10 December 2020 withhold exist under part of the proceedings of the meeting Section 7 would be likely to result in the disclosure of information for which good reason or withholding exists. Section 48(1)(a) 2. Confidential Minutes Good reason to That the public conduct of the relevant – Extraordinary Chief withhold exist under part of the proceedings of the meeting Executive’s Section 7 would be likely to result in the disclosure Committee Meeting: of information for which good reason or 18 February 2021 withholding exists. Section 48(1)(a) 25.02.21 Council Meeting Agenda Page - 5 3. Glacier Country Good reason to That the public conduct of the relevant Update withhold exist under part of the proceedings of the meeting Section 7 would be likely to result in the disclosure of information for which good reason or withholding exists.