Final General Government Committee Agenda Date: February 13, 2017 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at [email protected]. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net General Government Committee Agenda Date: February 13, 2017 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business – Introduction 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 January 23 Minutes of a Regular Meeting of January 23, 2017 Page 6 Minutes 6.2 January 27 Minutes of a Special Meeting of January 27, 2017 Page 16 Minutes 6.3 January 30 Minutes of a Special Meeting of January 30, 2017 Page 23 Minutes 7 Delegations 7.1 Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding an Annual Update on the Ganaraska Region Conservation Authority Programs. 7.2 Niels Hodsman Regarding Durham MultiFaith World Religion Day in January 2018 8 Communications - Receive for Information 8.1 Newcastle Minutes of the Newcastle Village Community Hall Board Page 39 Hall Board dated January 19, 2016, February 16, 2016, June 21, 2016, Minutes July 21, 2016, September 27, 2016 and November 15, 2016 8.2 CLOCA Minutes of the Central Lake Ontario Conservation Authority Page 59 Minutes dated January 17, 2017 [PowerPoint presentation is available in the Municipal Clerk’s Department] Page 2 General Government Committee Agenda Date: February 13, 2017 Time: 9:30 AM Place: Council Chambers 8.3 Durham Kyle Fitzgerald and Tenzin Shomar, Durham Youth Council Page 66 Youth – Clarington Transportation Master Plan – Letter of Council Appreciation 8.4 West Beach Gary Cole, West Beach Association – Annual Progress Page 67 Association Report 9 Communications – Direction 9.1 RED Program Jeff Leal, Minister of Agriculture, Food and Rural Affairs – Page 71 Rural Economic Development (RED) Program (Motion to Refer to Staff) 9.2 Canadian Brenda McAuley, CPAA National President – Regarding Page 73 Postmasters Federal Government Standing Committee on Government and Assistants and Estimates` (OGGO) Report Regarding Canada Post Association (Motion for Direction) 9.3 Clarington Heather Rademacher, President, Clarington Concert Band, Page 75 Concert Band Requesting a Location to house the music library and equipment, as well as a rehearsal space (Motion to Refer to Staff and that the Clarington Concert Band be consulted in any upcoming plans for the Arts in Clarington) Page 3 General Government Committee Agenda Date: February 13, 2017 Time: 9:30 AM Place: Council Chambers 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD-004-17 Courtice Mills Subdivision (McMann Cres.), Courtice, Plan Page 77 40M-2499 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other Related Works 11.2 EGD-005-17 Report on Building Permit Activity for October, November, Page 83 and December 2016 11.3 EGD-006-17 Oke Woods Subdivision Phase 1B, Courtice, Plan 40M- Page 93 2391 (part of) ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other Related Works 12 Operations Department 12.1 OPD-002-17 Memorial Park Capital Project Over-expenditure Report Page 98 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk’s Department 15.1 CLD-003-17 Council Code of Conduct and Appointment of Integrity Page 101 Commissioner Page 4 General Government Committee Agenda Date: February 13, 2017 Time: 9:30 AM Place: Council Chambers 16 Corporate Services Department No Reports 17 Finance Department No Reports 18 Solicitor’s Department No Reports 19 Chief Administrative Office No Reports 20 New Business – Consideration 21 Unfinished Business None 22 Confidential Reports No Reports 23 Adjournment Page 5 General Government Committee Minutes January 23, 2017 Minutes of a meeting of the General Government Committee held on Monday, January 23, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor W. Woo Regrets: Councillor C. Traill Staff Present: C. Clifford, A. Allison, R. Albright, J. Caruana, A. Greentree, F. Horvath, M. Marano, N. Taylor, G. Weir, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Cooke added a New Business item, regarding a request to the Region of Durham regarding the Transportation Plan, to the New Business – Consideration section of the agenda. Councillor Hooper added a New Business item, regarding the Safe Communities Advisory Committee, to the New Business – Consideration section of the agenda. Councillor Neal added a New Business item, regarding broadband, to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-027-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the Agenda be adopted as presented, with the addition of the following New Business items: a request to the Region of Durham regarding the Transportation Plan, Safe Communities Advisory Committee broadband Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. - 1 - 6 General Government Committee Minutes January 23, 2017 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-028-17 Moved by Councillor Woo, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on January 3, 2017, be approved. Carried 7 Delegations No Delegations 8 Communications - Receive for Information 8.1 Minutes of the Tyrone Community Centre dated January 10, 2017 Resolution #GG-029-17 Moved by Councillor Partner, seconded by Councillor Neal That Communication Item 8.1, Minutes of the Tyrone Community Centre dated January 10, 2017, be received for information. Carried 9 Communications – Direction 9.1 Michael Lang, Manager, Transportation Engineering, D.M. Wills Associates Limited – Noise By-law Exemption Request Resolution #GG-030-17 Moved by Councillor Neal, seconded by Councillor Woo That the exemption for D.M. Wills Associates Limited, on behalf of the Ministry of Transportation, regarding the culvert replacement/rehabilitation along Highway 35/115 and Highway 401, to the Municipality’s Noise By-law, for 2017 and 2018 as outlined in their letter dated November 21, 2016, be approved. Carried - 2 - 7 General Government Committee Minutes January 23, 2017 9.2 Kerry Meydam – Durham York Energy Centre Fire Resolution #GG-031-17 Moved by Councillor Neal, seconded by Councillor Hooper That Kerry Meydam (Communication Item 9.2), regarding the Durham York Energy Centre Fire, be advised of actions previously taken. Carried 9.3 Kerry Meydam – Durham York Energy Centre – Fire, Transparency and Accountability Concerns Resolution #GG-032-17 Moved by Councillor Neal, seconded by Councillor Partner That Communication Item 9.3 from Kerry Meydam, regarding the Durham York Energy Centre, Fire, Transparency and Accountability Concerns, be received for information. Carried 10 Presentations 10.1 Todd Brown, Monteith Brown Planning, Regarding Report CSD-001-17, Facility Development Strategy Todd Brown, Monteith Brown Planning, was present regarding Report CSD-001-17, Facility Development Strategy. He made a verbal presentation to accompany an electronic presentation. Mr. Brown noted that Claire Tucker-Reid, Tucker-Reid and Associates, was present today to assist with answering questions at the end of the presentation, if required. He reviewed the purpose and scope of the Facilities Strategy. Mr. Brown provided an overview of the timing and process of the Strategy which included three phases consisting of background review, development strategy and finalization. Mr. Brown highlighted the terms of reference and key study inputs. He continued by providing details of the proposed changes for the Bowmanville Indoor Soccer Facility, Newcastle and District Recreation Complex, Courtice Community Complex and the South Courtice Arena. Mr. Brown concluded by reviewing the proposed implementation schedule, the capital funding details and funding sources. He advised the Committee that Council would be required to rescind Resolution #C-286-03, regarding