Annual Report 2018 49 Bison Avenue Phone: 306-848-3100 Weyburn SK Fax: 306-842-2665 S4H 0H9 Email: [email protected] Internet: www.southeastlibrary.ca 1 Table of Contents Chairperson’s Report ............................................................... 3 Executive Meeting Attendance .................................................. 4 Library Director’s Report .......................................................... 5 Committees of the Board .......................................................... 6 Southeast Regional Library Board ............................................. 6 Schedule of Associated Municipalities ....................................... 8 Headquarters Staff List ........................................................... 10 Estevan Public Library Branch Staff List ................................... 10 Weyburn Public Library Branch Staff List ................................. 10 Branch Librarian Staff List ....................................................... 11 Report on Programming & Services ......................................... 12 Statistics Summary ................................................................. 21 SILS Summary ........................................................................ 28 Map ....................................................................................... 29 NOT THE LIBRARY YOU REMEMBER 2 Chairperson’s Report The new leadership team at Southeast Regional Library Headquarters resulted in some exciting new initiatives in our region in 2018. Unfortunately, again having a 0% increase in funding from the Provincial Government resulted in increased pressure to balance proposed new initiatives with funding and/or manpower. Southeast Regional Library provides the residents of southeastern Saskatchewan with public library services through: 2 Full Service City Public Library Branches; 44 Rural Public Library Branches that provide basic public library services; 1 Integrated School/Public Library Branch; 3 Community delivery sites that receive library resources delivered directly to their community; A Headquarters that supports the branch network and facilitates resource sharing both within and outside of the regional library; and A Website through which patrons can access an extensive array of databases, e-books, e-magazines, e-audiobooks and our social media platforms. The engagement process promised by the Provincial Government following the budget crisis in 2017 was initiated in the fall of 2018. The purpose was to hear from library stakeholders and get their perspective on topics of importance to the future of our libraries. At our Semi-Annual Trustees meeting in October, we discussed the eight themes identified by the panel. Utilizing the information gathered at that meeting, your Executive Committee, Director, and Assistant Director met with the panel in November to present our perspective. The need for reliable, sustainable funding was stressed. Following meetings with other stakeholders across the province, the panel released their report in January of 2019, along with an online public survey which provided all Saskatchewan residents with an opportunity to provide their comments about what they wanted for the future of their libraries. Southeast continues to do a tremendous job with programming around the region. In 2018 we saw over 5,000 programs occur with 51,049 people in attendance – half the population of our region. On average, each branch held 79 programs, which is almost two per week. NOT THE LIBRARY YOU REMEMBER 3 Chairperson’s Report The purchase of a new cargo van reflected the need for a vehicle with increased capacity to handle the increased volume of materials transported on the daily runs. 2018 started with meetings throughout our Region to gain input for the development of our 2019-2021 Strategic Plan. It ended with the Provincial Engagement Process. Throughout, the dedication and commitment to a strong library system has been evident at all levels from a strong Management Team, to all Regional and Local Trustees, and to all our library staff. We look forward to continuing to provide quality services to our patrons. Dianne Sander Chairperson Executive Meeting Attendance Mar Apr Apr Jun Jul Aug Oct Nov 10 21 21 14 30 30 27 16 Total am pm Dianne Sander √ √ √ √ √ √ √ √ 8 Colleen Fellner √ √ √ √ √ √ √ √ 8 Donna Hartley √ √ √ √ √ √ √ √ 8 Bill Wilke √ √ √ 3 Carol Cundall √ √ √ √ √ 5 Ida Donovan √ √ √ √ √ 5 JoAnn Hauglum* √ √ √ √ √ √ 6 John Naumetz* √ √ √ √ √ √ 6 Kenneth Sutherland^ √ √ 2 Karen Sinclair^ √ 1 Kate-Lee Nolin* √ √ √ √ √ √ √ √ 8 *Indicates new executive member in 2018 ^Indicates outgoing executive member in 2018 NOT THE LIBRARY YOU REMEMBER 4 Library Director’s Report We began the year by hosting strategic planning meetings throughout the region in February and March. Each session had productive discussions about our vision, direction and the future of our library region. At our semi-annual Fall meeting, Trustees approved our 2019-2021 strategic plan. The need for promotions and marketing was strongly communicated to us and we began working with Jessica Paul of Blossom Communications to create a marketing plan for the region. Please take the time to visit our social media platforms including our YouTube channel to view informative videos about our wonderful library region. Two new branch managers were hired at Southeast Regional Library. Lucas Reid came to us from Newfoundland in May 2018 to manage the Estevan Public Library. In October, Matthew Rankin relocated from northern Ontario to manage the Weyburn Public Library. As both managers become more familiar in their roles, I look forward to seeing how they make their mark with library services in their branches. In other branch news, in 2018 we changed our format for branch workshops. Instead of branch librarians meeting in Weyburn twice a year, the spring workshops were mini-workshops that were held throughout the region between April and May. The feedback on these smaller, more intimate workshops have been very positive and as funding will allow, we hope to continue this format in 2019. The Saskatchewan Ministry of Education provided Southeast with funding to initiate a pilot project to develop a Summer Reading Program on First Nations in order to develop best practices around offering Summer Reading Clubs on First Nations Reserves in Saskatchewan. Cowessess, Ocean Man, and Pasqua First Nations assisted us with this initiative which helped our branch staff develop and build relationships with band members. Throughout the year Southeast continued to work with other library regions in the province. In early 2018 SILS launched Saskatchewan’s very own library app! Keeping on trend with digital literacy, library patrons are now able to access Saskatchewan’s public libraries’ catalogue anywhere at any time with the SILS app. Patrons can search the library catalogue, place holds, and renew items from this fast, easy to use app on their mobile device. Currently, the app is accessed by over 700 patrons per day, a number that is growing each month. Southeast attended the SUMA and SARM conventions with other regional library systems. A booth was set-up at the tradeshow and Library Directors were astounded by the positive feedback and interest in the provinces public libraries. As we head into another year, I am excited about the direction Southeast Regional Library is taking. I’ve said it before but it really is a privilege to lead a true team effort in rejuvenating Southeast Regional Library. We will always celebrate the joy of reading, providing equal access to information in all its forms however continue to watch for new and innovate technologies and services at our branches in 2019. Respectfully submitted, Kate-Lee Nolin Library Director NOT THE LIBRARY YOU REMEMBER 5 Committees of the Southeast Regional Library Board Executive Committee: Dianne Sander, Chairperson Colleen Fellner, Vice-Chairperson Carol Cundall Ida Donovan Donna Hartley Bill Wlke John Naumetz JoAnn Hauglum Kate-Lee Nolin, Secretary NOTE: The Library Director is secretary to all committees of the board. The Chairman of the Executive Committee is an ex officio member of all committees. Southeast Regional Library Board Cities Estevan Travis Frank Weyburn Jeff Chessall Nancy Samoluk Dianne Sander Carol Cundall Jim Linnel Villages Alida Lang Adele Schmidt Antler Lebret Joanne Pelletier Buena Vista Gary McLennan Macoun Glenys Baerg Carievale Manor Lucille Dunn Ceylon Joyce Carlson Maryfield Charlotte Kovach Creelman Jenna Wasylkowski McLean Disley McTaggart Edenwold Minton Alfred Bell Fairlight Montmartre Calvin Abrahamson Fillmore Verla Hovind North Portal Forget Michele Amy Odessa Frobisher Osage Gainsborough Roger Galon Pangman Marilyn Doughty Glen Ewen Roche Percee Glenavon JoAnn Bonk Sedley Gerard Parent Goodwater Darlene Pelchat Storthoaks Grand Coulee Torquay Kenneth Sutherland Halbrite Shirley Kerr Tribune Heward Barb Hayden Vibank Hazel Arbon Kendal Welwyn Kennedy Allan Daku Wilcox Ida Donovan Kenosee Lake Windthorst Carol Miller Kisbey Judy Graham Resort Villages District of Katepwa Darwin Chatterson B-Say-Tah Denis Palmier Lumsden Beach Fort San John Naumetz NOT THE LIBRARY YOU REMEMBER 6 Southeast Regional Library Board Towns Alameda Jennifer Cobham Milestone Beverley Siebert Arcola Moosomin Sherry Ann Lemieux Balgonie Kurt Fuchs Ogema Donna Hartley Bengough Brenda Brandt Oxbow Marty James Bienfait Shirley Wheeler Pilot Butte Lydia Riopka Broadview Esther Bonk Qu’Appelle Jean Kurbis