AGREEMENT between STATE OF CALIFORNIA and CALIFORNIA STATE EMPLOYEES ASSOCIATION (CSEA) covering BARGAINING UNIT 4 OFFICE AND ALLIED Effective July 3, 2003 through June 30, 2005 BARGAINING UNITS 4 OFFICE AND ALLIED TABLE OF CONTENTS PREAMBLE................................................................................................................................10 ARTICLE 1 – RECOGNITION ....................................................................................................10 ARTICLE 2 – UNION REPRESENTATION RIGHTS .................................................................10 2.1 Union Representatives ......................................................................................................10 2.2 Access...............................................................................................................................11 2.3 Use of State Equipment ....................................................................................................11 2.4 Distribution of Union Information .......................................................................................12 2.5 Use of State Facilities........................................................................................................12 2.6 Steward Time Off ..............................................................................................................12 2.7 Employee Time Off............................................................................................................13 2.8 Union Steward Protection..................................................................................................13 2.9 Union Information Packets ................................................................................................13 2.10 Orientation.......................................................................................................................13 2.11 Bargaining Unit Chair Time Off .......................................................................................13 2.12.4 Designation of Confidential Positions Unit 4 ................................................................13 ARTICLE 3 – UNION SECURITY...............................................................................................14 3.1 Union Security ...................................................................................................................14 3.2 Release of Home Addresses: Non Law Enforcement Employees ...................................15 ARTICLE 4 – STATE’S RIGHTS................................................................................................16 ARTICLE 5 – GENERAL PROVISIONS ....................................................................................17 5.1 No Strike............................................................................................................................17 5.2 No Lockout ........................................................................................................................17 5.3 Individual Agreements Prohibited......................................................................................17 5.4 Savings Clause .................................................................................................................17 5.5 Reprisals ...........................................................................................................................18 5.6 Supersession.....................................................................................................................18 5.7 Non-Discrimination ............................................................................................................23 5.8 Sexual Harassment ...........................................................................................................23 5.9 Joint Labor/Management Committee on Discrimination (JLMCD) ....................................24 5.10 Labor/Management Committees .....................................................................................25 5.11 Dignity Clause .................................................................................................................25 2 BU 4 03-05 5.12 Upward Mobility Joint Labor/Management Committee....................................................26 ARTICLE 6 – GRIEVANCE AND ARBITRATION PROCEDURES ...........................................26 6.1 Purpose .............................................................................................................................26 6.2 Definitions..........................................................................................................................26 6.3 Time Limits ........................................................................................................................27 6.4 Waiver of Steps .................................................................................................................27 6.5 Presentation ......................................................................................................................27 6.6 Informal Discussion ...........................................................................................................27 6.7 Formal Grievance – Step 1 ...............................................................................................27 6.8 Formal Grievance – Step 2 ...............................................................................................28 6.9 Formal Grievance – Step 3 ...............................................................................................28 6.10 Response ........................................................................................................................28 6.11 Formal Grievance – Step 4 .............................................................................................28 6.12 Health and Safety Grievances.........................................................................................29 6.13 Grievance Review ...........................................................................................................30 ARTICLE 7 - HOLIDAYS............................................................................................................30 ARTICLE 8 – LEAVES ...............................................................................................................33 8.1 Vacation Leave..................................................................................................................33 8.2 Sick Leave.........................................................................................................................34 8.3 Bereavement Leave ..........................................................................................................36 8.4 Parental Leave ..................................................................................................................37 8.5 Adoption Leave .................................................................................................................38 8.6 Union Leave ......................................................................................................................38 8.7 Unpaid Leave of Absence .................................................................................................39 8.8 Transfer of Leave Credits, Work and Family Program (Catastrophic Leave)....................40 8.9 Catastrophic Leave - Natural Disaster ..............................................................................41 8.10 Release Time for State Civil Service Examinations ........................................................41 8.11 Release Time for State Personnel Board Hearings ........................................................42 8.12 Leave Credits Upon Transfer in State Service ................................................................42 8.13 Court Appearance and/or Subpoenas.............................................................................42 8.14 Jury Duty .........................................................................................................................42 8.15 Personal Leave Program: 1992......................................................................................43 8.16 Family Medical Leave Act (FMLA) ..................................................................................44 8.17 Mentoring Leave..............................................................................................................45 8.18 Work and Family Participation.........................................................................................47 3 BU 4 03-05 8.19 Paid Time Off – Precinct Election Board .........................................................................48 8.20 Personal Leave Program: 2003......................................................................................48 8.21.4 Blood Donation Programs ............................................................................................49 8.22.4 Employment Development Department (EDD) Vacation Leave Policy ........................49 ARTICLE 9 – HEALTH AND WELFARE ...................................................................................52 9.1 Benefit Plans .....................................................................................................................52 9.2 Dental Benefit Plans..........................................................................................................53 9.3 Vision Benefit Plan ............................................................................................................54