NATIONAL AGENCY FOR DISASTER MANAGEMENT (BNPB) REPUBLIC OF INDONESIA THE PROJECT FOR ENHANCEMENT OF THE DISASTER MANAGEMENT CAPACITY OF BNPB AND BPBD PROJECT COMPLETION REPORT NOVEMBER 2015 JAPAN INTERNATIONAL COOPERATION AGENCY ORIENTAL CONSULTANTS GLOBAL CO., LTD. ASIAN DISASTER REDUCTION CENTER GE JR 15-152 NATIONAL AGENCY FOR DISASTER MANAGEMENT (BNPB) REPUBLIC OF INDONESIA THE PROJECT FOR ENHANCEMENT OF THE DISASTER MANAGEMENT CAPACITY OF BNPB AND BPBD PROJECT COMPLETION REPORT NOVEMBER 2015 JAPAN INTERNATIONAL COOPERATION AGENCY ORIENTAL CONSULTANTS GLOBAL CO., LTD. ASIAN DISASTER REDUCTION CENTER Project Completion Report Table of Contents Table of Contents List of Tables and Figures Abbreviations Page 1. INTRODUCTION ........................................................................................................................... 1 1.1 BACKGROUND OF THE PROJECT....................................................................................................... 1 1.2 OUTLINE OF THE PROJECT ............................................................................................................... 2 1.3 OBJECTIVES OF THE PROJECT .......................................................................................................... 7 2. METHODOLOGY OF TECHNICAL TRANSFER .................................................................. 15 2.1 DESCRIPTIONS OF ITEMS TO BE IMPLEMENTED .............................................................................. 15 2.2 COMMON ITEMS ............................................................................................................................ 21 2.3 OUTPUT 1 ...................................................................................................................................... 29 2.4 OUTPUT 2 ...................................................................................................................................... 38 2.5 OUTPUT 3 ...................................................................................................................................... 59 2.6 OUTPUT 4 ...................................................................................................................................... 97 2.7 OUTPUT 5 .................................................................................................................................... 161 3. THE PROJECT OUTCOMES, IMPLEMENTATION OPERATIONAL CHALLENGES, LESSONS LEARNED, AND INGENUITY ............................................................................... 172 3.1 OVERALL ..................................................................................................................................... 172 3.2 OUTPUT 1 .................................................................................................................................... 176 3.3 OUTPUT 2 .................................................................................................................................... 179 3.4 OUTPUT 3 .................................................................................................................................... 183 3.5 OUTPUT 4 .................................................................................................................................... 189 3.6 OUTPUT 5 .................................................................................................................................... 194 4. ACHIEVEMENT OF PURPOSE OF THE PROJECT .......................................................... 200 4.1 PURPOSE OF THE PROJECT ............................................................................................................ 200 4.2 ACHIEVEMENT OF THE PROJECT PURPOSE ................................................................................... 200 5. GENERAL OVERVIEW OF ACTIVITIES OF THE PROJECT ......................................... 207 5.1 SUMMARIZATION OF PROJECT ACTIVITIES IN CHRONOLOGICAL ORDER .................................... 207 5.2 ATTENTION POINTS FOR IMPLEMENTATION OF THE PROJECT AND CHALLENGES FOR CONTINUATION FOR THE FUTURE ................................................................................................. 210 5.3 CONTRIBUTION TO THE ACHIEVEMENT OF SENDAI FRAMEWORK FOR DISASTER RISK REDUCTION (SFDRR) THROUGH IMPLEMENTATION ................................................................... 217 5.4 ROLE OF BNPB FOR IMPLEMENTATION OF SFDRR AND ITS ISSUE AND PROPOSAL .................... 219 i The Project for Enhancement of the Disaser Management Capacity of BNPB and BPBD Appendix Appendix 1. List of the Meetings and Workshops for Each Output Appendix 2. List of collected data Appendix 3. List of the Output of the Project Appendix 4. Result of Plan of Operation Appendix 5. Result of dispatching experts Appendix 6. Result of CP training Appendix 7. List of procured equipment Appendix 8. Result of operational cost Appendix 9. Modification of PDM Appendix 10. Record of JCC Output of the Project (DVD) 1. Disaster Information Formats 2. Technical guideline for Acquiring and Accumulating Disaster Data/ Information for Regencies/Municipalities 3. Hazard, Vulnerability, Risk Maps for all regencies/municipalities 4. Technical Guideline for Creation of Hazard and Risk Maps for Regencies/Municipalities 5. Technical Guideline for Formulation of RDMP for Regencies/Municipalities 6. Technical Guideline for Formulation of SOP for Regencies/Municipalities 7. SOP for regencies and municipalities 8. Disaster Risk Management Action Plan 9. RDMP for regencies and municipalities 10. Technical Guideline for Implementation of Disaster Management Exercise (TTX, CPX) for Regencies/Municipalities 11. “Activities for “Disaster Resilient Village” Program -- As a Good Practice Model –” 12. Community-Level Disaster Management Plan (3 Pilot villages) 13. Check list for capacity assessment ii Project Completion Report List of Figures Page Figure 1.3.1 Pilot Area of the Project................................................................................................. 8 Figure 2.1.1 Flowchart of Project Implementation .......................................................................... 19 Figure 2.3.1 Schedule of Output 1 by Work Item in the First Year ................................................. 29 Figure 2.3.2 Route of Disaster Information Sharing in the Case of Manado Municipality ............. 32 Figure 2.3.3 Concept of Disaster Management Cycle...................................................................... 33 Figure 2.3.4 Procedure for Entering Disaster Information Data into the Annual Report ................ 37 Figure 2.4.1 Schedule of Output 2 ................................................................................................... 38 Figure 2.4.2 Comparison of Expected Number of Collapsed Buildings in JICA Study and Actual Number of Collapsed Buildings by Earthquake in 2009 in Padang Pariaman Regency ....................................................................................................................... 40 Figure 2.4.3 Comparison of Flood Risk Map in the JICA Study and Actual Flood Damage (Number of Affected Houses by Floods) in 2009 to 2011 in Jember Regency ........... 40 Figure 2.4.4 Position of Technical Guideline .................................................................................. 44 Figure 2.4.5 Flowchart of Creation of Hazard/Risk Maps ............................................................... 47 Figure 2.5.1 Schedule of Activities for Output 3 ............................................................................. 59 Figure 2.5.2 Implementation Policy of the Guideline for Formulation of Regional Disaster Management Plan ........................................................................................................ 63 Figure 2.5.3 How to implement the Formulation of the Regional Disaster Management Plans and the Disaster Risk Management Action Plans ........................................................ 81 Figure 2.5.4 The example of Regional Disaster Management Plan formulated in North Sulawesi province ....................................................................................................................... 83 Figure 2.5.5 Cover of Draft SOP, Sitaro .......................................................................................... 87 Figure 2.5.6 (As Described in the Example of Technical Guideline ) Approval of the Regional Disaster Prevention Plan .............................................................................................. 90 Figure 2.5.7 Example of signature of RDMP（Bitung municipality） ........................................... 91 Figure 2.5.8 An example of a Regional Disaster Management Plan formulated in West Nusa Tenggara province ....................................................................................................... 95 Figure 2.6.1 Schedule of Activities for Output 4-1 .......................................................................... 97 Figure 2.6.2 Exercise System in Japan (Introduction to TTX Exercise: Association Study, TTX Edition) ...................................................................................................................... 101 Figure 2.6.3 Organizational Structure Guideline ........................................................................... 104 Figure 2.6.4 Exercise Preparation Process in Pilot Area ................................................................ 105 Figure