REPUBLIC OF RWANDA Public Disclosure Authorized MINISTRY OF INFRASTUCTURE (MININFRA) P.O.BOX 24 KIGALI Public Disclosure Authorized RWANDA ENERGY GROUP (REG) Rwanda Energy Access and Quality Improvement Project (EAQIP) (Project Number P172594) Public Disclosure Authorized Draft Report Labor Management Procedure (LMP) Public Disclosure Authorized Kigali, June 2020 Rwanda Energy Access and Quality Improvement Project-REAQIP_ LABOR MANAGEMENT PROCEDURES TABLE OF CONTENTS LIST OF ANNEXURES .............................................................................................................................. iv LIST OF FIGURES ..................................................................................................................................... iv LIST OF TABLE ......................................................................................................................................... iv LIST OF ABBREVIATION AND ACRONYMS ......................................................................................... v EXECUTIVE SUMMARY .......................................................................................................................... vi I. INTRODUCTION ...................................................................................................................................... 1 II. PROJECT DESCRIPTION ....................................................................................................................... 2 2.1. Project components ------------------------------------------------------------------------------------------------- 2 2.2. Proposed Project Development Objective ----------------------------------------------------------------------- 4 III. OBJECTIVES OF THIS LABOR MANAGEMENT PROCEDURES ................................................... 5 IV. INSTITUTIONAL ARRAGEMENTS AND CAPACITY FOR IMPLEMENTATION OF LMP ........ 6 4.1. Implementation Labor Management procedures at PIU Level ----------------------------------------------- 6 4.2. Implementation of Labor Management procedures at District REG Branches Level --------------------- 6 4.3. Implementation of Labor Management procedures at Contractors ------------------------------------------- 7 V. LABOR AND CONTRACTING LEGAL AND REGULATORY FRAMEWORK ............................... 8 5.1. Environmental and Social Standard 2 (ESS2): Labor and Working Conditions --------------------------- 8 5.2. Brief overview of labour legislation in Rwanda ---------------------------------------------------------------- 9 5.3. Other international laws/treaties or conventions -------------------------------------------------------------- 12 VI. TYPOLOGY OF WORKERS THAT WILL BE ENGAGED IN THE PROJECT AS PER ESS2 AND NATIONAL REGULATIONS .................................................................................................................... 12 6.1. Number of project workers --------------------------------------------------------------------------------------- 13 6.2. Characteristics of the project workers -------------------------------------------------------------------------- 13 6.3. Timing of Labor Requirements ---------------------------------------------------------------------------------- 14 6.4. Contracted workers ------------------------------------------------------------------------------------------------ 16 6.6. Consultancy services ---------------------------------------------------------------------------------------------- 17 VII. AN ASSESSMENT OF KEY POTENTIAL LABOR RISKS ............................................................. 17 7.1. Project activities --------------------------------------------------------------------------------------------------- 17 ii Rwanda Energy Access and Quality Improvement Project-REAQIP_ LABOR MANAGEMENT PROCEDURES 7.2. Anticipated Key Labor Risks ------------------------------------------------------------------------------------ 17 VIII. TERMS AND CONDITIONS OF HIRING AND EMPLOYMENT ................................................. 19 8.1. Terms and conditions of hiring ---------------------------------------------------------------------------------- 19 8.1.1. The verification of the age of project workers will follow the below process ........................... 20 8.1.2. Procedure to be followed if underage workers are found working on the project ..................... 20 8.2. Terms and Conditions for employment ------------------------------------------------------------------------ 21 8.3. Brief overview of labor legislation: terms and conditions --------------------------------------------------- 22 8.4. Policies and procedures for labor risks ------------------------------------------------------------------------- 25 8.5. Brief Overview of Labor Legislation: Occupational Health and Safety ----------------------------------- 27 8.5.1. Responsible staff ........................................................................................................................ 28 8.5.2. Policies and procedures .............................................................................................................. 30 8.5.3. Terms and conditions ................................................................................................................. 32 IX. GRIEVANCE REDRESS MECHANISM ............................................................................................ 34 9.1. Grievance channel for Gender-Based Violence --------------------------------------------------------------- 36 9.1.1. For workers and labor contracting issues ................................................................................... 36 9.1.2. For workers safety issues ........................................................................................................... 37 9.1.3. Grievance process for non-labor related issues involving project workers ............................... 37 X. PRIMARY SUPPLY WORKERS .......................................................................................................... 38 XI. CONTRACTORS MANAGEMENT .................................................................................................... 38 XII. LABOR MANAGEMENT PROCEDURES PERFORMANCE MONITORING .............................. 40 REFERENCES ............................................................................................................................................. 42 ANNEXURE ................................................................................................................................................ 43 iii Rwanda Energy Access and Quality Improvement Project-REAQIP_ LABOR MANAGEMENT PROCEDURES LIST OF ANNEXURES Annex 1: Template for M&E framework for the LMP ................................................................................ 43 Annex 2: Incident reporting form ................................................................................................................ 44 Annex 3: Complaint form ............................................................................................................................ 48 Annex 4: Contractor’s Code of Conduct ..................................................................................................... 50 Annex 5: Individual code of conduct in case of contractor ......................................................................... 55 Annex 6: Individual code of conduct in case of electrical line works ......................................................... 59 Annex 7: First Aid Box Contents Checklist ................................................................................................. 63 Annex 8: Occupational health and safety inspection checklist .................................................................... 66 Annex 9: Employment, Health and Safety conditions Monitoring Form (Checklist) ................................. 75 Annex 10: Location of the Health Facilities countrywide ........................................................................... 76 Annex 11: Proposed map indicating the allocation of every Development Partner (DP) ........................... 95 LIST OF FIGURES Figure 1: LMP Implementation arrangements ............................................................................................... 7 Figure 2: Structure of the Workers Grievance Redress Mechanism ............................................................ 34 LIST OF TABLE Table 1: Estimated total workers for a period of one year per EPC per project phase ................................ 14 iv Rwanda Energy Access and Quality Improvement Project-REAQIP_ LABOR MANAGEMENT PROCEDURES LIST OF ABBREVIATION AND ACRONYMS EDCL : Energy Development Corporation Limited EPC : Engineering Procurement and Construction ESIA : Environmental and Social Impact Assessment ESS : Environmental and Social Standard GBV : Gender-Based Violence GIS : Geographical Information System IDA : International Development Association ILO : International Labor Organization KIAC : Kigali International Arbitration Centre LPM : Labor Management Procedures MIFOTRA : Ministry of Public service and labor MININFRA : Ministry of Infrastructure NST1 : National Strategy for Transformation one PIU : Project Implementation Unit PMP : Project Management Professional REAQIP : Rwanda Energy Access and Quality Improvement Project REG : Rwanda Energy Group RESSP : Rwanda Electricity Sector Strengthening Project SEA : Sexual Exploitation and Abuse SH : Sexual Harassment STDs