CANADIAN RUGBY UNION BY-LAWS April 21, 2018 1. DEFINITIONS ................................................................................................................... 1 1.1 Definitions.............................................................................................................. 1 1.2 Interpretation .......................................................................................................... 3 2. MEMBERSHIP.................................................................................................................. 3 2.1 Entitlement ............................................................................................................. 3 2.2 Rights of Members ................................................................................................. 4 2.3 Resignation of Members ........................................................................................ 4 2.4 Suspension of Members ......................................................................................... 4 2.5 Termination of Members ....................................................................................... 4 2.6 Registration Fees .................................................................................................... 4 3. MEMBER MEETINGS ..................................................................................................... 5 3.1 Notice ..................................................................................................................... 5 3.2 Annual Meeting ..................................................................................................... 5 3.3 Business to be transacted at an Annual Meeting ................................................... 5 3.4 Special Meeting ..................................................................................................... 6 3.5 Quorum .................................................................................................................. 6 3.6 Voting at Meetings ................................................................................................. 6 3.7 Voting .................................................................................................................... 6 3.8 Voting by Secret Ballot .......................................................................................... 7 3.9 Record of Minutes of Members ............................................................................. 7 3.10 Rules of Procedure ................................................................................................. 7 3.11 Error or Omission in Giving Notice....................................................................... 7 4. BOARD OF DIRECTORS ................................................................................................ 7 4.1 Composition ........................................................................................................... 7 4.2 Board Observers..................................................................................................... 8 4.3 Eligibility as a Director .......................................................................................... 8 4.4 Term of Office ....................................................................................................... 8 4.5 Election of Provincial Directors............................................................................. 9 4.6 Election of the Player Directors ............................................................................. 9 4.7 Election of General Directors .............................................................................. 11 4.8 Nominations of Directors ..................................................................................... 11 4.9 Remuneration and Expenses ................................................................................ 11 4.10 Vacancies ............................................................................................................. 11 4.11 Filling Vacancies ................................................................................................. 11 5. BOARD MEETINGS ...................................................................................................... 12 5.1 Notice ................................................................................................................... 12 5.2 Meetings by Telephone Participation .................................................................. 12 5.3 Resolutions Without Meeting .............................................................................. 12 5.4 Quorum ................................................................................................................ 13 TABLE OF CONTENTS Page 5.5 Voting .................................................................................................................. 13 5.6 Record of Directors’ Minutes .............................................................................. 13 5.7 In-Camera Business ............................................................................................. 13 5.8 Conduct of In-Camera Business .......................................................................... 13 5.9 Procedure ............................................................................................................. 13 5.10 Error or Omission in Giving Notice..................................................................... 13 6. POWERS OF DIRECTORS ............................................................................................ 13 6.1 Board of Directors................................................................................................ 13 6.2 Powers of the Board ............................................................................................. 14 6.3 Rules and Regulations.......................................................................................... 14 6.4 Suspension and Expulsion from Union................................................................ 14 7. OFFICERS ....................................................................................................................... 14 7.1 Officers ................................................................................................................ 14 7.2 Term of Office ..................................................................................................... 15 7.3 Remuneration and Expenses ................................................................................ 15 7.4 Duties of the Chairman ........................................................................................ 15 7.5 Duties of the Vice Chairman................................................................................ 15 7.6 Duties of the Secretary ......................................................................................... 15 7.7 Duties of the Treasurer......................................................................................... 16 7.8 Removal from Office ........................................................................................... 16 7.9 Other Officers ...................................................................................................... 16 8. STANDING COMMITTEES OF THE UNION ............................................................. 16 8.1 General Director Nominating Committee ............................................................ 16 8.2 Player Director Nominating Committee .............................................................. 17 8.3 Player Director Vacancy Committee ................................................................... 17 8.4 Audit Committee .................................................................................................. 18 8.5 Governance Committee ....................................................................................... 19 8.6 Removal of Committee Members ........................................................................ 21 9. HONORARY LIFE MEMBERSHIP .............................................................................. 21 9.1 Honorary Life Membership ................................................................................. 21 10. CORPORATE SEAL AND SIGNATURE AND CERTIFICATION OF DOCUMENTS ................................................................................................................. 21 10.1 Corporate Seal ...................................................................................................... 21 10.2 Authorization to Sign Documents ........................................................................ 21 -ii- TABLE OF CONTENTS Page 11. BY-LAWS ....................................................................................................................... 21 11.1 Previous By-laws ................................................................................................. 21 11.2 By-laws ................................................................................................................ 21 12. PUBLIC ACCOUNTANT ............................................................................................... 22 12.1 Public Accountant ................................................................................................ 22 13. GENERAL ....................................................................................................................... 22 13.1 Fiscal Year ..........................................................................................................