LISBURN & CASTLEREAGH CITY COUNCIL Island Civic Centre The Island Lisburn BT27 4RL 17 September 2015 TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 22 September 2015 at 7.00 pm for the transaction of the business on the undernoted Agenda. You are requested to attend. Food will be available in Lighters Restaurant from 5.30 pm. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council AGENDA 1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR 2 APOLOGIES 3 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form) 4 COUNCIL MINUTES - Meeting of Council held on 25 August 2015 - Special Meeting of Council held on 9 September 2015 5 MATTERS ARISING 6 DEPUTATIONS (None) 7 ADOPTION OF MINUTES OF COMMITTEES *On this occasion, Minutes are being ratified in advance of signing legal documents given that the signing of these documents is subject to ratification of items included in the Environmental Services and Corporate Services Committee Minutes Environmental Services Committee 2 September 2015 Development Committee 2 September 2015 Leisure & Community Development Committee 3 September 2015 Governance & Audit Committee 8 September 2015 Corporate Services Committee 8 September 2015 For Noting Planning Committee 7 September 2015 8 BUSINESS REQUIRED BY STATUTE (i) Signing of Legal Documents • Lisburn and Castlereagh City Council with Minprint Limited of 401 Castlereagh Road, Belfast, BT5 6QP – Contract for the supply and delivery of Corporate Stationery, Lot 2 – Business Print • Lisburn and Castlereagh City Council with The Pierce Partnership Limited of 17 Dargan Crescent, Duncrue Estate, Belfast, BT3 9RP – Contract for the supply and delivery of Corporate Stationery, Lot 1 – Corporate Stationery • Gerald McCloskey of Drumgaw Road, Armagh, County Armagh and Lisburn and Castlereagh City Council – Lease of site at 35 Mill Road, Purdysburn, County Down for use as a fleet depot and as welfare facilities for a period of 6 months 9 REPORT FROM CHIEF EXECUTIVE Items for Decision 1 Office of the First Minister & Deputy First Minister (OFMDFM) – District Council Good Relations Programme 2015-2016: Variation of Letter of Offer 2 46C Castle Street Car Park – 3rd Party Licence Agreement 3 Conference on Infrastructure in Northern Ireland – 4 February, 2016 4 Adult Learning Conference Items for Noting 5 Councillors Jenny and John Palmer 6 Historic Royal Palaces – Annual Review 2014/2015 7 Housing Executive – 44th Annual Report 10 REPORTS OF MEMBERS ON BOARDS (None) 11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None) 12 NOTICE OF MOTION (None) 13 CONFIDENTIAL BUSINESS Report by the Chief Executive in connection with: Item for Decision 1 Tree Tender (Information relating to the financial or business affairs of any particular person (including the Council holding that information) and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings) Members are requested to go to the Confidential folder on SharePoint. 14 ANY OTHER BUSINESS MM 25.08.2015 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 25 August 2015 at 7:00 pm PRESENT: The Right Worshipful the Mayor Councillor R T Beckett Deputy Mayor, Councillor A Redpath Aldermen W J Dillon, D Drysdale, A G Ewart, M Henderson, T Jeffers, W A Leathem, S Martin, S P Porter, G Rice and J Tinsley Councillors N Anderson, J Baird, B Bloomfield MBE, S Carson, P Catney, A P Ewing, J Gallen, O Gawith, A Girvin, A Givan, J Gray MBE, A Grehan, B Hanvey, V Kamble, H Legge, J McCarthy, A McIntyre, U Mackin, B Mallon, T Mitchell, T Morrow, Jenny Palmer, John Palmer, L Poots, M Tolerton and R Walker IN ATTENDANCE: Lisburn & Castlereagh City Council Chief Executive Director of Corporate Services Director of Development and Planning Director of Leisure and Community Services Head of Environmental Health Head of Central Support Services Head of Marketing and Communication (Miss A Goddard) Transition Manager IT Officer Committee Secretary Attendance Clerk Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor R T Beckett, having welcomed those present to the meeting, thanked Members for their attendance. Councillor J McCarthy entered the Meeting at 7.01 pm. Prayers At the invitation of The Right Worshipful the Mayor, Councillor R T Beckett, Pastor Jimmy Ritchie, Hillsborough Elim Pentecostal Church, addressed the Council. During prayer Pastor Ritchie remembered the families of the following who had been bereaved recently: 299 MM 25.08.2015 Prayers (Cont’d) - Mr Tom Branniff, Technical and Estate Services, whose father, Mr Patrick Branniff, died following a road traffic accident on Friday 14 August 2015 - Mrs Jennifer McKelvey, Central Support Services, whose father, Mr Robert Pelan, passed away on Monday 17 August 2015 - four year old Oliver Scullion who died following an industrial accident at the family’s Hilden Brewery on Thursday 13 August 2015 - 10 year old Bradley Logan who died whilst at a visit to a funfair in Newcastle on Saturday, 15 August 2015 - Family of the late former Alderman William (Billy) McAllister, whose wife, Mrs Eleanor McAllister, passed away on 8 August 2015 - Scottish Motorbike rider, Andy Lawson, who died following an accident at the Ulster Grand Prix on Saturday 8 August 2015 1. Business of The Right Worshipful the Mayor The Right Worshipful the Mayor outlined a number of engagements he had attended during the month as follows: - reception for the Mayor and Lady Mayoress of Warrington, who had been visiting Lisburn in conjunction with the Peace Cup. The Right Worshipful the Mayor congratulated Crewe United for having won the Peace Cup this year - the Pipe Band Championships at Moira Demesne at which The Right Worshipful the Mayor had been Chieftain. The Right Worshipful the Mayor put on record his thanks, and that of the Development Committee, to the Council staff across the various Council departments who had been involved in any way with this event. The Pipe Band community had complimented the Council staff in the manner in which they had carried out their duties during the event - Ulster Grand Prix Bike Week. The Right Worshipful the Mayor expressed thanks and appreciation to the efforts of the volunteers from Dundrod and District Motor Club and also to all Council Officers and staff from the Leisure & Community Services, Environmental Services and also the Marketing and Communications Unit of the Corporate Services Department for their efforts in ensuring the event had been successful - the service in Lisburn Cathedral to commemorate the centenary of the Gallipoli Campaign at which he had laid a wreath and at which dignitaries from New Zealand had been in attendance. The Right Worshipful the Mayor thanked all Members of Council who had been in attendance at this church service, including the Chief Executive who had assisted him in laying the wreath during the service - reception for County and District Officers of the Royal Black Institution. The Right Worshipful the Mayor welcomed the fact that the Co Antrim parade would take place in Lisburn on Saturday, 29 August 2015 which would bring tens of thousands of visitors into the City 300 MM 25.08.2015 1. Business of The Right Worshipful the Mayor (Cont’d) - the launch of the annual Wings Appeal which this year coincided with the 75th Anniversary of the Battle of Britain and the mayoral reception for all the Royal British Legion volunteers - annual duck derby at the Lisburn LeisurePlex. The Right Worshipful the Mayor expressed thanks and appreciation to all Council staff at the LeisurePlex for their efforts at this event, the proceeds having gone to the mayoral charity, the Mary Peters Trust. The Right Worshipful the Mayor also welcomed the large number of children that had participated in the Council’s Summer Scheme during which the participants enjoyed activities in both the Lisburn LeisurePlex and the Ice Bowl in Castlereagh. In conclusion The Right Worshipful the Mayor advised the Council of his participation in the annual Great North Run for his mayoral charity next month and drew Members’ attention to a sponsor sheet that was being passed round for any Member who wished to make a donation. 2. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors R Butler and S Skillen, and the Director of Environmental Services. 3. Declarations of Interest The following declarations were made: Alderman A G Ewart declared an interest in Items: 9.10 Correspondence from the Department of Social Development - Application for Renewal of a Track Betting Licence for Down Royal Racecourse, and 9.17 Committee for Social Development Consultation – Housing (Amendment) Bill Alderman S P Porter declared an interest in items 9.5.1 Social Investment Fund Projects – Select List of Contractors, and 9.26 Public Health Agency – Analysis of Potentially Avoidable Premature Mortality in Northern Ireland 2001-2013 Councillor H Legge declared an interest in items 9.11 Northern Ireland Housing Executive Draft Corporate and Business Plans 2015/16 and 2017/18 and 9.17 Committee for Social Development Consultation – Housing (Amendment) Bill 301 MM 25.08.2015 3. Declarations of Interest (Cont’d) During the course of the Meeting the following declarations were made:- Councillor Jenny Palmer declared an interest in Item 9.5.1 Social Investment Fund Projects – Select List of Contractors in view of her being a political adviser to the Resurgam Trust.