Rock Valley College Board of Trustees Community College District No. 511 April 26, 2011 Trustees’ Study Session at 5:15 p.m. WTC 141 Reorganization Meeting at 6:00 p.m. WTC 117/119/121 A. Call to Order by Chairperson of Retiring Board B. Roll Call by Secretary of the Retiring Board C. Minutes of March 22, 2011 D. Certification of Audit of Board Minutes and Policies by Secretary E. Attorney Report #280 – Resolution Declaring Results of Annual Election Held April 5, 2011 F. Comments from retiring Trustees, and adjournment of retiring board, sine die G. Convening of new board by ranking hold-over officer from retiring board who shall serve as temporary Chairperson H. Seating of new members I. Election of Chairperson of Board J. Election of Vice Chairperson K. Election of Secretary L. Appointment of Treasurer M. Appointment of Attorney N. Appointment of Architect O. Adoption of Bylaws and Policies of the Board P. Appointment of Bank Primary Depository(s) Q. Appointment of Bank Secondary Depository R. Appointment of Investment Advisor S. Appointment of Auditor(s) T. Appointment of College Physician U. Appointment of Board of Trustees Liaison to Foundation V. Appointment of the ICCTA Representative W. Appointment of the Finance and Facilities Committee X. Appointment of the Human Resource Committee Y. Appointment of the Teaching and Learning Committee Z. Setting the Schedule of Regular Board Meetings for the Next Calendar Year AA. Adjourn Rock Valley College Board of Trustees Community College District No. 511 April 26, 2011 Trustees’ Study Session at 5:15 pm WTC 141 Regular Meeting at 6:00 pm WTC 117/119/121 Regular Meeting A. Call to Order B. Roll Call C. Communications and Petitions D. Recognition of Visitors 1. Ms. Stacey Slintak, Phi Theta Kappa (PTK), national scholarship winner 2. Mr. Jared Busker, Phi Theta Kappa president, national PTK Hallmark Award winner 3. Mr. Richard Gessert and Ms. Katie Christenson: Rockford Register Star 2011 Young American Winners 4. Introduction of Ms. Naomi Fisher, student trustee for 2011-2012 5. BR #6780 – Resolution on the Retirement of Ross Aden 6. BR #6781 – Resolution on the Retirement of Chuck Billman 7. BR #6782 – Resolution on the Retirement of Marlene Busher 8. BR #6783 – Resolution on the Retirement of Larry Clevenger 9. BR #6784 – Resolution on the Retirement of Gail Faber 10. BR #6785 – Resolution on the Retirement of Rebecca Hannah 11. BR #6786 – Resolution on the Retirement of Marilyn Lindeman 12. BR #6787 – Resolution on the Retirement of Karen Messley 13. BR #6788 – Resolution on the Retirement of Helen Oliver 14. BR #6789 – Resolution on the Retirement of Denny Palmer 15. BR #6790 – Resolution on the Retirement of Carol Pederson 16. BR #6791 – Resolution on the Retirement of Mary Rhodes 17. BR #6792 – Resolution on the Retirement of Richard Rundall 18. BR #6793 – Resolution on the Retirement of Susan Smith 19. BR #6794 – Resolution on the Retirement of Hazen Tuck 20. BR #6795 – Resolution on the Retirement of Mary Lynn Walters E. General Presentations 1. Student Government Association Student Activity Fee Budget Allocation Report F. Reports 1. Vital Signs a. 3rd Quarter Financial Report b. Payroll, Healthcare Costs, Cash, JCSM (Jacobs Center for Science & Math), FY11 Surplus Expenditures List c. College-wide Initiatives Report d. Quarterly Media Coverage Report e. Freedom of Information Act (FOIA) Report f. College and Community Events Calendar 2. President’s Report a. BR #6777 – Claims Sheet #666 (Check Register) (Checks over $10,000) b. BR #6778 – Purchase Report #644 c. BR #6779 – Personnel Report #635 d. BR #6796 – Acceptance of Nuts, Bolts and Thingamajigs® Grant from FMA 3. Attorney’s Report a. AR #281 – Resolution to Appeal or Intervene 4. ICCTA Report 5. Student Trustee Report 6. Board Committee Reports Rock Valley College Board of Trustees April 26, 2011 Regular Meeting Agenda, Continued G. Unfinished Business H. New Business I. Trustee Comments J. President’s Comments 1. Accolades – RVC wins CAFR Award 2. Announcements from President’s Leadership Team K. Adjourn to Closed Session to discuss pending litigation, hiring and retention of specific employees, collective bargaining matters, and Closed Session contractual matters. Following Closed Session, the Board may take action regarding employee hiring and retention. L. Reconvene Open Session M. Possible Action Items as a Result of Closed Session N. Date of Next Meeting: May 7, 2011 Board Retreat, 8:00 a.m. Support Services Building, room 1309; May 24, 2011 Study Session at 5:15 p.m. in Woodward Technology Center (WTC), room 141/142; Regular Meeting, 6:00 p.m., WTC, room 117/119/121 O. Adjourn ___________________________________ Katherine M. Kelley, Chairperson Study Session The meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Woodward Technology Center (WTC) room 141/142 on the main campus on Tuesday, March 22, 2011 at 5:20 p.m. Chairperson Katherine Kelley called the meeting to order. Roll Call The following members of the Board were present: Ms. Katherine Kelley Mr. Randy Schaefer Mr. Ted Biondo Mr. Mike Olson Ms. Marrisa Mora, student trustee The following Board members were absent: Mr. Ken Nelson, Dr. Stephanie Raach, Rev. K. Edward Copeland. Also in attendance: Dr. Jack Becherer, President; Ms. Ann Kerwitz, Assistant to the President. Dr. Jack Becherer led discussion to assess interest in Board leadership positions and for the Board’s three Standing Committees: Teaching and Learning; Finance and Facilities; and Human Resources. He also reviewed the key issues appropriate for each Standing Committee. Trustees indicated their preferences, aware that the Board Chairperson will make the final appointments. At 5:40 p.m., Ms. Mary Tuite entered the meeting. Dr. Becherer explained that he had been asked to accept a leadership role in the Illinois Community College Presidents’ Council for the next three years. Following discussion, Dr. Becherer indicated he would decline the offer and continue his focus on college and local community involvement. At 6:00 p.m., the meeting was recessed for a short break. Regular Meeting The regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, reconvened in the Woodward Technology Center (WTC) room 117-121 on the main campus on Tuesday, March 22, 2011 at 6:10 p.m. Chairperson Katherine Kelley called the meeting to order. Board of Trustees – Minutes of March 22, 2011 Page 1 of 8 Roll Call The following members of the Board were present: Ms. Katherine Kelley Mr. Randy Schaefer Mr. Ted Biondo Mr. Mike Olson Ms. Marrisa Mora, student trustee The following Board members were absent: Mr. Ken Nelson, Dr. Stephanie Raach, Mr. Mike Olson. Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost/Chief Academic Officer; Ms. Amy Diaz, Associate Vice President of Student Development; Ms. Ann Kerwitz, Assistant to the President; Mr. Mike Mastroianni, Associate Vice President of Outreach and Planning; Mr. Greg Wear, Associate Vice President of Academic Affairs; Mr. Sam Overton Jr., Vice President Administrative Services; Ms. Jessica Jones, Managing Director of Human Resources; Ms. Pamela Owens, Executive Director of the Foundation and College Advancement; College Attorney Peter Kostantacos. Minutes On a motion by Mr. Mike Olson, seconded by Ms. Marrisa Mora, the minutes of the February 22, 2011 meeting were approved by unanimous voice vote. Communications and Petitions There were no communications or petitions. Recognition of Visitors There were no visitors who wished to be recognized. General Presentations Dr. Diane Nyhammer introduced Professor Tom Lombardo who used a PowerPoint presentation to explain what it means to be the Instructional Designer at RVC. In addition to assisting faculty with pedagogy, instructional technology, and instructional design for traditional, online and hybrid courses, Professor Lombardo has been instrumental in the implementation of EAGLE training as well as development of a faculty handbook and the Academy for Teaching and an electronic newsletter for the Learning Excellence (ATLE). Another ongoing project is compiling a list of basic computer skills to create computer tutorials for students. Trustees joined Dr. Jack Becherer in congratulating Professor Lombardo for successfully completing requirements for a doctor of education in Instructional Technology, which will be officially awarded in May. Mr. Mike Mastroianni introduced Mr. Bernie Luecke, director of the Business and Professional Institute (BPI), who explained the positive growth and success of the customized Board of Trustees – Minutes of March 22, 2011 Page 2 of 8 training being offered to BPI clients to enhance their business goals and objectives through professional development. Mr. Luecke also recognized the success of the RVC Truck Driver Training (TDT) program and acknowledged TDT Coordinator Mark Sandoval and TDT Specialists Dawn Brown, Clifford Parsons and Richard Zellweger for their contributions to the program’s success. Reports Vital Signs In response to questions by trustees on the increasing healthcare costs, Mr. Sam Overton explained that the college has had more expensive medical claims than last year, something that cannot be anticipated. Chair Kelley asked how many employees are covered by the college’s health insurance. Although Human Resources Managing Director Ms. Jessica Jones did not have that information readily available, she will confirm that number and notify trustees. In response to a question by Trustee Schaefer, Mr. Overton confirmed that he expects construction costs for the JCSM to come in under budget. Vital signs for payroll, healthcare costs, cash, JCSM (Jacobs Center for Science and Math), and the Freedom of Information Act (FOIA) were accepted as presented. President’s Reports BR #6767 – Claim Sheet #665 It is recommended that the Board of Trustees approve the claims sheet from Datatel® dated February 28, 2011, totaling $2,188,962.66.