BOARD OF EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING June 12, 2017 Board Secretary’s Memorandum DATE PLACE Monday, June 12, 2017 West Essex Middle School North Caldwell, New Jersey EXECUTIVE SESSION ADJOURNED 5:55 P.M. 7:26 P.M. CALLED TO ORDER ADJOURNED 7:30 P.M. 8:33 P.M. RECONVENED IN EXECUTIVE SESSION ADJOURNED 8:39 P.M. 9:42 P.M. OPEN MEETING: Mrs. Kristin Wells, Board President, presided and voiced the call to order at 5:55 p.m. EXECUTIVE SESSION: Motion by Mrs. Wells Seconded by Mrs. Wojtowicz to adjourn to Executive Session to discuss the following: WHEREAS, the Open Public Meetings Act, N.J.S.A. 10:4-11, permits boards of education to meet in closed session to discuss certain matters; NOW, THEREFORE, BE IT RESOLVED, that the West Essex Regional Board of Education adjourns to Executive Session to discuss Personnel, Student, Negotiations and/or Litigation matters; and BE IT FURTHER RESOLVED, that public release of these discussions will occur when the need for confidentiality no longer exists. OPEN MEETING: The Board reconvened from Executive Session and Mrs. Kristin Wells, President, presided and voiced the call to order at 7:30 p.m. Pledge of Allegiance ROLL CALL: Mrs. J. Amorim Dias Mrs. C. Egan Mrs. A. Fahey Mr. A. Prinzo - Absent Mr. A. Rubinich Mrs. D. Sacco-Calderone – Vice-President Mrs. D. Smith Mrs. K. Wells - President Mrs. M. Wojtowicz - Left at 8:55 PM Administration: Mrs. Barbara Longo, Superintendent of Schools Mrs. Melissa Kida, Board Secretary/Business Administrator 1 West Essex Regional Board of Education MINUTES – June 12, 2017 PUBLIC NOTICE OF MEETING: Notice of the June 12, 2017 meeting of the Board of Education was e-mailed to the Clerks of the Boroughs of Essex Fells, North Caldwell and Roseland and to the Township of Fairfield, and to the editor of The Progress on January 4, 2017 and The Star Ledger on the same day. BOARD PRESIDENT’S REPORT: Mrs. Wells congratulated the students up for recognition this evening. She thanked the retirees for their years of service. Mrs. Wells thanked all certified teachers and support staff members for another successful school year. SUPERINTENDENT’S REPORT: Mrs. Longo congratulated the students being recognized at tonight’s meeting as well as the parents for their support. Mr. Vee Popat, MS Principal, Middle School Principal, presented the Middle School 2016/2017 Students-of-the-Month with certificates: 7th Grade Zach Jewett Aidan LeBorgne Ryan Polizzi Andrew Shih Maria Kardash Zachary Lieberman Curran Rastogi Allie Sisco Robert Lasher Neena Mehta Mia Saccone Julianna Tornatore 8th Grade Mike Aktas Emma Feldman Corinne Kessler Veronica Mierzwa Eric Antonian Juliana Himawan Evan Kupferberg Jimmy Romano Justin Bonapace Amanda Jones Nina Matus Julia Zon Mr. Popat commented on the outstanding academic abilities of the three 2016/2017 Rogate students, who each received a score of 510 or higher on both sections of the SAT’s: 2016/2017 Grade 8 Students Brian Mintz Emily Shaw Katie Shaw Mr. Popat acknowledged the retirement of MS staff member, Michele Raiken. Mr. Diliberto acknowledged the retirement of HS staff member, Barbara Cieremans. Ms. Longo presented the retirees with parting gifts acknowledging their many faithful years of service in the district and wished them well in their respective retirements. Juliann Hoebee, WEHS Assistant Principal, and Luisa Tamburri, WEMS Assistant Principal, presented the Semi-Annual Harassment, Intimidation & Bullying report. 2 West Essex Regional Board of Education MINUTES – June 12, 2017 PRINCIPAL’S REPORTS: Mr. Vee Popat, Middle School Principal, commented on the following: History Bowl finalists Move-Up Day John-Paul Gonzalez presentation Athletic team updates Preliminary MAP scores Move-Up Day II Honor assemblies Yearbook distribution Graduation Mr. Caesar Diliberto, High School Principal, commented on the following: Rising Star award winner 2016 WE Year, American Scholastic Award-winner Athletic team updates DIRECTOR OF CURRICULUM’S REPORT: Mr. Gupta commented on preliminary PARCC results. COMMENTS FROM BOARD MEMBERS: NONE BOARD COMMITTEE REPORTS/COMMENTS: Finance & Physical Plant Management Committee – Mrs. Egan, Committee Chair, commented that the Committee met on May 22nd and discussed the bid results for the Electrical Upgrades Project at the Middle School and Locker Room Renovations at the Middle School projects. She stated that the lowest bidders were disqualified on both projects and the other bids were well over the Board’s projected budget, so it was decided not to proceed with either project at this time. The Committee discussed the possibility of rebidding the electrical upgrade project with increased parameters at a later date. Committee members also discussed advertising for RFP’s for Architect of Record for the 2017/2018 school year. PUBLIC COMMENTS: Mrs. Wells opened the floor to the public for comments on agenda items by reading the following prepared statement: In accordance with Bylaw #0167, a copy of which is available on the District’s website, the Board is now opening the meeting for a period of public comment. Please remember to announce your name, place of residence, and group affiliation, if appropriate. Your statements will be limited to three (3) minutes in duration. While the Board respects the public’s right to voice any questions, concerns, or criticisms it may have regarding the conduct of the Board and/or its Administration, I want to remind you that this is a right, not an absolute and that statements that are abusive, obscene, irrelevant, overly lengthy, or interfere with the orderly progress of the meeting will not be permitted. Please remember that while you are certainly free to exercise your right to comment on issues before the Board, such comments are considered public statements and you should consider the rights of any individuals affected by those comments. The Board will, of course, consider your comments as they relate to its obligations to effectively govern the West Essex School District. Mr. Frank Messineo, representative of Solutions Architecture, commented on his firm’s non-renewal. 3 West Essex Regional Board of Education FINANCE– June 12, 2017 The following finance motions are made at the recommendation of the Superintendent of Schools: CONSENT AGENDA Anything placed on this agenda, Items 1- 19, will be voted upon in one motion. Motion by Mrs. Egan Seconded by Mrs. Wells to approve the following motions: 1. To approve the bills and claims check number 034657 through check number 034697 and check number 034699 through check number 034735 and check number 034737 through check number 034772 and check number 032774 through check number 034776 and check number 034778 through check number 034787 and check number 034789 through check number 034804 and check number 510425 through check number 510428. Payroll Check Number 500685 through check number 500686. Void check numbers 034394, 034698, 034736, 034773, 034777, 034788. Totaling: $2,024,099.96. Enclosures 1F – 5F 2. To approve the Regular Meeting Minutes of May 22, 2017. Enclosures 6F – 24F 3. To approve the Executive Session Minutes of May 22, 2017. Enclosure 25F 4. To approve the School Business Administrator, Melissa Kida, as Temporary Purchasing Agent, to make purchases on behalf of the West Essex Regional School District for the period January 1, 2017 through December 31, 2017. 5. To approve New Jersey Orthopaedic Institute, LLC as Team Physician Group for the 2017/2018 school year, per the attached proposal. Enclosure 26F 6. To approve the student menu/meal price list, as attached, for the 2017/2018 school year. Enclosures 27F 7. To approve the Chart of Accounts for the 2017/2018 school year. 8. To approve submission of the district’s amendment to the 2016-2017 IDEA Grant final report in the amount of $1,930 to the Department of Education. 4 West Essex Regional Board of Education FINANCE– June 12, 2017 9. To approve submission of the 2017-2018 IDEA Grant application in the amount of $302,632 to the Department of Education. 10. To approve the regular and special education Tuition Rates for the 2017/2018 school year, as follows: Grades 7-8 $16,496 Grades 9-12 $16,755 Learning and/or Language Disabled $38,648 11. To approve a contract with Eastern Datacom in the amount of $314,257.60 to upgrade the district phone and PA systems and to provide an Emergency Alert System. 12. To approve contracts with Mutal Link Communication and PMC Associates in the amounts of $27,981.88 and $3,114.45, respectively, to provide software and support services to interface with the North Caldwell and State Police Departments. [NOTE: An annual fee of $2,921.74 will be paid to Mutal Link Communications beginning with the 2018-2019 school year.] 13. To authorize the Business Administrator to advertise for requests for proposals (RFP’s) for an Architect of Record. 14. To authorize the Business Administrator to cancel the below-listed outstanding checks issued 180 days or older in the aggregate amount of $6,874.34 from the West Essex Regional Board of Education’s General Account: Check # Amount Check # Amount Check # Amount 024824 $527.65 030264 $442.00 031682 $884.00 025181 $296.00 030566 $2,111.82 031967 $457.91 025313 $80.00 030821 $105.00 032243 $270.00 025890 $60.00 031006 $187.00 032288 $66.96 030164 $442.00 031555 $884.00 033049 $60.00 15. To accept, as per West Essex Regional Board of Education Policy and Regulation #7230, a check in the amount of $900.00, from the WE PTO/2016 Project Graduation to be used toward the creation of a native plant sanctuary in the WE High School courtyard. 16. To accept, as per West Essex Regional Board of Education Policy and Regulation #7230, the donation of services, valued at approximately $3,000, from Adrenaline Fitness for performance training services and educational workshops for teachers/coaches/student-athletes in the West Essex Regional School District for the 2017/2018 school year 5 West Essex Regional Board of Education FINANCE– June 12, 2017 17.