Poll Worker Reference Guide March 2020 Contra Costa County Elections 555 Escobar Street Martinez, CA 94553 Election Day Questions and Support In case of an emergency, call 911 immediately and notify the Command Center as soon as it is safe to do so. Command Center (925) 335-7800, option 7 Please have the following information ready when calling the Command Center: • Polling Place E Number (Printed on equipment and supplies. Example: E001) • Your Name • Job Title • Callback Number • Issue Non-Emergency Police Numbers City Phone Number City Phone Number ANTIOCH 925-778-2441 OAKLEY 925-625-8060 BRENTWOOD 925-809-7911 ORINDA 925-254-6820 CLAYTON 925-673-7350 PINOLE 510-724-8950 CONCORD 925-671-3220 PITTSBURG 925-646-2441 DANVILLE 925-820-2144 PLEASANT HILL 925-288-4600 EL CERRITO 510-233-1214 RICHMOND 510-233-1214 HERCULES 510-724-1111 SAN PABLO 510-724-1111 LAFAYETTE 925-284-5010 SAN RAMON 925-973-2779 MARTINEZ 925-372-3440 WALNUT CREEK 925-943-5844 MORAGA 925-284-5010 UNINCORPORATED 925-646-2441 Secretary of State Language Assistance Hotline (916) 657-2166 Cover photo by Rob Shea of Walnut Creek. Table of Contents HOW TO USE THIS REFERENCE GUIDE .................................................................................... 6 2020 PRIMARY PRIMER ......................................................................................................... 7 Understanding the Party Ballot ................................................................................................................. 7 Top-Two Primary System ........................................................................................................................... 8 HIGHLIGHTS FOR MARCH 2020 .............................................................................................. 9 Ballots in Korean, Tagalog, and Vietnamese Available on Ballot Marking Device ..................................... 9 Party Ballots and Ballot Organization Folders............................................................................................ 9 Same-Day Voter Registration .................................................................................................................... 9 Provisional Ballot Waiver ......................................................................................................................... 10 New Transport Bags for Vote by Mail and Provisional Envelopes ........................................................... 10 Ballots Delivered to the Polling Place ...................................................................................................... 10 THE ELECTION DAY SUPPORT TEAM ..................................................................................... 11 Command Center .................................................................................................................................... 11 Rovers ...................................................................................................................................................... 11 SHARED EXPECTATIONS ....................................................................................................... 12 Elections Division Expectations ............................................................................................................... 12 Poll Worker Expectations ........................................................................................................................ 13 Inspector Expectatins .............................................................................................................................. 13 Poll Worker Etiquette .............................................................................................................................. 14 POLLING PLACE SAFETY ....................................................................................................... 15 PRE-ELECTION DAY INSPECTOR DUTIES ................................................................................ 16 Contact the Polling Place ......................................................................................................................... 16 Contact Poll Workers ............................................................................................................................... 17 Pick Up Supplies ...................................................................................................................................... 18 Update the Roster with Last-Minute Voter Changes ............................................................................... 19 Plan for Monday Setup in Advance ......................................................................................................... 20 POLLING PLACE SETUP ......................................................................................................... 21 Pre-Delivered Supplies ............................................................................................................................ 21 Interior Layout Considerations ................................................................................................................ 22 Station Placement ................................................................................................................................ 23 Ballot Marking Device .......................................................................................................................... 24 1 | Page Ballot Scanner ...................................................................................................................................... 24 Voting Booths ....................................................................................................................................... 24 Voter Display Board ............................................................................................................................. 25 Voter Information Guides .................................................................................................................... 25 OPEN THE POLLS .................................................................................................................. 26 Accessible Path of Travel ......................................................................................................................... 27 Accessibility Packets ................................................................................................................................ 28 Security Seals Record .............................................................................................................................. 29 Ballot Scanner ...................................................................................................................................... 29 Ballot Marking Device .......................................................................................................................... 29 Turn On and Test the Ballot Marking Device ........................................................................................... 30 Set Up and Turn on the Ballot Scanner ................................................................................................... 30 Prepare the Blue Ballot Bags ................................................................................................................... 31 Set Up the Ballot Table ............................................................................................................................ 32 Set Up the Eligibility Review Station ........................................................................................................ 34 Display Flags and Signs ............................................................................................................................ 35 The American Flag ................................................................................................................................ 35 Voter Bill of Rights Signs ....................................................................................................................... 35 100 Feet Sign ........................................................................................................................................ 35 Recite the Poll Worker Oath .................................................................................................................... 36 Poll Worker Identification ....................................................................................................................... 36 Record Attendance .............................................................................................................................. 36 Wear Name Tags .................................................................................................................................. 36 Use Language Stickers .......................................................................................................................... 37 Publicly Open the Polls ............................................................................................................................ 38 PROCESS VOTERS AT CHECK-IN ............................................................................................ 39 Check-In the Voter .................................................................................................................................. 39 Complete a Ballot Selection Ticket .........................................................................................................