Relay For Life Activities & Entertainment Chair Guidebook American Cancer Society Eastern Division RelayForLife.org ACTIVITIES & ENTERTAINMENT CHAIR guidebook Table of Contents WELCOME TO THE RELAY FOR LIFE COMMITTEE!...........................................................................................................5 WHERE DO THE DOLLARS GO?.............................................................................................................................................6 RELAY FOR LIFE OVERVIEW...................................................................................................................................................9 WHAT IS RELAY FOR LIFE?........................................................................................................................................................9 PHILOSOPHY – WHY WE RELAY ...............................................................................................................................................9 WHY RELAY?............................................................................................................................................................................9 NATIONAL RELAY FOR LIFE EVENT STANDARDS.......................................................................................................................10 Overnight Event.................................................................................................................................................................10 Opening and Closing Ceremony........................................................................................................................................10 Luminaria Ceremony .........................................................................................................................................................10 Survivorship Activities .......................................................................................................................................................10 Mission Delivery................................................................................................................................................................10 Team Registration/Commitment Fee .................................................................................................................................10 Tobacco-Free Environment ...............................................................................................................................................10 No Alcohol Allowed ...........................................................................................................................................................10 Follow National Text/Graphic Standards..........................................................................................................................11 NATIONAL RELAY FOR LIFE EVENT RECOMMENDATIONS .........................................................................................................11 Always Focus on Teams.....................................................................................................................................................11 Mentor Teams Through Time.............................................................................................................................................11 Communicate, Communicate, Communicate .....................................................................................................................11 Location, Location, Location.............................................................................................................................................11 Length of Event..................................................................................................................................................................11 RELAY FOR LIFE ACROSS THE COUNTRY ..................................................................................................................................12 INTERNATIONAL RELAY FOR LIFE .............................................................................................................................................13 STEP 1 – RECOGNIZE YOUR COMMITMENT.....................................................................................................................14 JOB DESCRIPTION:ACTIVITIES &ENTERTAINMENT CHAIR........................................................................................................14 Responsibilities:.................................................................................................................................................................14 Qualifications/Skills: .........................................................................................................................................................14 Support Provided:..............................................................................................................................................................14 Staff & Volunteer Partners:...............................................................................................................................................15 Your Role on the Relay Planning Committee.....................................................................................................................15 Your Role Leading the Entertainment & Activities Sub-Committee ..................................................................................16 PARTNERSHIP AGREEMENT ......................................................................................................................................................18 SUGGESTED TIMELINE..............................................................................................................................................................21 Your Relay For Life!..........................................................................................................................................................23 STEP 2 – RECRUIT YOUR PARTNERS...................................................................................................................................24 FIND HELP...............................................................................................................................................................................24 WHERE TO LOOK FOR HELP.....................................................................................................................................................24 DEFINE EXPECTATIONS WITH YOUR SUB-COMMITTEE PARTNERS .............................................................................................24 LEAD YOUR SUB-COMMITTEE WELL........................................................................................................................................25 SUGGESTED ROLE DELINEATIONS FOR ACTIVITIES & ENTERTAINMENT SUB-COMMITTEE ..........................................................25 2 Relay For Life Celebrate. Remember. Fight Back. www.RelayForLife.org ACTIVITIES & ENTERTAINMENT CHAIR guidebook Entertainment & Activities Sub-Committee Partner: Awards and Prizes .........................................................................26 STEP 3 – ESTABLISH A PLAN ................................................................................................................................................28 YOUR ACTION PLAN ...............................................................................................................................................................29 STEP 4 – RECRUITING ENTERTAINMENT ACTS.................................................................................................................30 PLANNING ENTERTAINMENT ....................................................................................................................................................30 KEEPING IT FRESH....................................................................................................................................................................30 ENTERTAINMENT IDEAS ...........................................................................................................................................................30 CONSIDER ENTERTAINMENT TRANSITIONS................................................................................................................................31 CONSIDER THE RELAY SCHEDULE.............................................................................................................................................31 CONSIDER ENTERTAINMENT EQUIPMENT .................................................................................................................................31 CONSIDER ENTERTAINMENT LAYOUT.......................................................................................................................................31 MAKING THE ASK ...................................................................................................................................................................32 TRACKING ENTERTAINMENT ACTS ...........................................................................................................................................32 STEP 5 – ORGANIZE ACTIVITIES ..........................................................................................................................................33 PLANNING ACTIVITIES..............................................................................................................................................................33