TOWN OF BANFF GOVERNANCE AND FINANCE COMMITTEE FINAL REVISED ORDER OF BUSINESS Regular Meeting of the Governance and Finance Committee Town of Banff Virtual Meeting Tuesday, 2021 May 25, at 9:00 a.m. PLEASE NOTE: Due to the extraordinary circumstances and measures being taken to slow the spread of COVID-19, this meeting will be held virtually using Zoom; all Members of the Governance and Finance Committee will be participating remotely. Members of the Public may watch the live stream of this Meeting at www.banff.ca/live MEMBERS OF THE PUBLIC MAY PARTICIPATE REMOTELY IN EITHER/ BOTH OF THE FOLLOWING MANNERS: • Public wishing to make written submissions may do so by emailing the Municipal Clerk at [email protected] prior to 12:00 p.m. noon, Monday, 2021 May 24. Submissions received will be included in the Agenda package publicly available through www.banff.ca/AgendaCenter. Personal information provided in submissions is collected under the authority of Procedures Bylaw 44- 7 and Section 33(c) of the Freedom of Information and Protection of Privacy (FOIP) Act of Alberta, for the purpose of receiving public participation in municipal decision-making. If you have questions regarding the collection and use of your personal information, please contact the FOIP Coordinator at 403-762- 1209 or at Banff Town Hall, Box 1260, Banff, Alberta, T1L 1A1; AND/ OR • Public wishing to speak during the meeting during the ‘Public Input on Agenda Items’ portion of the Agenda must register by contacting the Municipal Clerk at [email protected] or 403-762-1209 prior to 4:30 p.m. on Friday, 2021 May 21. Final Revised Governance and Finance Committee Agenda prepared by: L. McDougall All recommendations as presented are for discussion purposes only and should not be considered as the opinion or direction of the Governance and Finance Committee. Page 1 of 3 1.0 CALL TO ORDER The 2021 May 25 Regular Meeting of the Governance and Finance Committee will be conducted virtually using Zoom and will live streamed on the internet, and recorded, in accordance with Council Policy C8002, Video Recording and Live Streaming of Council Meetings. It will be made available on the Town of Banff website. 2.0 APPROVAL OF AGENDA 2.1 Agenda for the 2021 May 25 Virtual Regular Meeting of the Governance and Finance Committee Recommendation: That the Agenda for the 2021 May 25 Virtual Regular Meeting of the Governance and Finance Committee be approved. 3.0 ADOPTION OF PREVIOUS GOVERNANCE AND FINANCE COMMITTEE MINUTES 3.1 Minutes of the 2021 April 12 Virtual Regular Meeting of the Governance and Finance Committee Recommendation: That the Minutes of the 2021 April 12 Virtual Regular Meeting of the Governance and Finance Committee be adopted. 4.0 DELEGATIONS AND INVITED PRESENTATIONS None 5.0 PUBLIC INPUT ON AGENDA ITEMS 5.1 Written Submissions None 5.2 Verbal Submissions **NEW** 5.2.1 Dr. Sarah Elmeligi, CPAWS National Parks Program Coordinator (Item 7.1, 2021 Draft Banff National Park of Canada Management Plan) Final Revised Governance and Finance Committee Agenda prepared by: L. McDougall All recommendations as presented are for discussion purposes only and should not be considered as the opinion or direction of the Governance and Finance Committee. Page 2 of 3 6.0 UNFINISHED BUSINESS None 7.0 REPORTS 7.1 Briefing: 2021 Draft Banff National Park of Canada Management Plan **NEW MATERIALS** Document Received for the Corporate Record during the Virtual Regular Meeting. Recommendation: That the Governance and Finance Committee receive this Briefing for the Corporate Record. 7.2 Request for Direction: Proposed Asset Management Policy, C1010 Recommendation: That the Governance and Finance Committee recommend that Council approve the proposed Policy C1010, Asset Management Policy (Attachment). 8.0 CORRESPONDENCE None 9.0 NEW/URGENT BUSINESS 10.0 CONFIDENTIAL ITEMS None 11.0 ADJOURNMENT Final Revised Governance and Finance Committee Agenda prepared by: L. McDougall All recommendations as presented are for discussion purposes only and should not be considered as the opinion or direction of the Governance and Finance Committee. Page 3 of 3 Item #: 3.1 Governance and Finance Committee Virtual Regular Meeting Unapproved 2021 April 12 MINUTES OF THE VIRTUAL GOVERNANCE AND FINANCE COMMITTEE MEETING of the Town of Banff in the Province of Alberta Virtual Regular Meeting Monday, 2021 April 12, at 9:00 am MEMBERS PRESENT Karen Sorensen Mayor (Remote Participation) Corrie DiManno Councillor and Deputy Mayor (Remote Participation) Ted Christensen Councillor and Acting Mayor (Remote Participation) Grant Canning Councillor (Remote Participation) Chip Olver Councillor (Remote Participation) Peter Poole Councillor (Remote Participation) Brian Standish Councillor (Remote Participation) MEMBERS ABSENT None ADMINISTRATION PRESENT Kelly Gibson Town Manager (Remote Participation) Jason Darrah Director, Communications (Remote Participation) & Marketing Darren Enns Director, Planning & Development (Remote Participation) Adrian Field Director, Engineering (Remote Participation) Chris Hughes Director, Corporate Services (Remote Participation) Paul Godfrey Director, Operations (Remote Participation) Barbara King Director, Human Resources (Remote Participation) Randall McKay Manager, Strategic Initiatives (Remote Participation) & Special Projects Michael Hay Manager, Environment (Remote Participation) & Sustainability Sally Biddlecombe Municipal Energy Coordinator (Remote Participation) Renée Lavergne Information Governance Coordinator (Remote Participation) Lisa Lee Executive Assistant, Mayor’s Office (Remote Participation) Tara Johnston Legislative Advisor (Remote Participation) Libbey McDougall Municipal Clerk (Remote Participation) Minutes approved by: Page 1 of 5 Item #: 3.1 Governance and Finance Committee Virtual Regular Meeting Unapproved 2021 April 12 1.0 CALL TO ORDER To confirm Members of the Governance and Finance Committee, who all participated virtually due to the ongoing COVID-19 Pandemic, as present, the following roll call was conducted: ROLL CALL: Present: (6): Mayor Sorensen, Councillor Canning, Councillor Christensen, Councillor DiManno, Councillor Olver, and Councillor Standish Mayor Sorensen called the virtual Regular Meeting of the Governance and Finance Committee to order at 9:01 a.m. 2.0 APPROVAL OF AGENDA 2.1 Agenda for the 2021 April 12 Virtual Regular Meeting of the Governance and Finance Committee Moved by Councillor Christensen That the Agenda for the 2021 April 12 Virtual Service Review Meeting of the Governance and Finance Committee be approved. For: (7): Mayor Sorensen, Councillor Canning, Councillor Christensen, Councillor DiManno, Councillor Olver, Councillor Poole, and Councillor Standish MOTION CARRIED Minutes approved by: Page 2 of 5 Item #: 3.1 Governance and Finance Committee Virtual Regular Meeting Unapproved 2021 April 12 3.0 ADOPTION OF PREVIOUS GOVERNANCE AND FINANCE COMMITTEE MINUTES 3.1 Minutes of the 2021 March 22 Virtual Regular Meeting of the Governance and Finance Committee Moved by Councillor Standish That Minutes of the 2021 March 22 Virtual Regular Meeting of the Governance and Finance Committee be adopted. For: (7): Mayor Sorensen, Councillor Canning, Councillor Christensen, Councillor DiManno, Councillor Olver, Councillor Poole, and Councillor Standish MOTION CARRIED 4.0 DELEGATIONS AND INVITED PRESENTATIONS No Delegations and Invited Presentations were scheduled as part of this meeting. 5.0 PUBLIC INPUT ON AGENDA ITEMS 5.1 Written Submissions No Written Submissions were received for this meeting. 5.2 Verbal Submissions No Verbal Submissions were provided at this meeting. Minutes approved by: Page 3 of 5 Item #: 3.1 Governance and Finance Committee Virtual Regular Meeting Unapproved 2021 April 12 6.0 UNFINISHED BUSINESS No Unfinished Business was scheduled as part of this meeting. 7.0 REPORTS 7.1 Request for Direction: Proposed New Municipal Sustainable Building Policy Moved by Councillor Olver That with respect to Item 7.1, Proposed New Municipal Sustainable Building Policy, the following be approved: That the Governance and Finance Committee recommend that Administration bring the proposed new Municipal Sustainable Building Policy (Attachment 1) to Council for consideration. For: (7): Mayor Sorensen, Councillor Canning, Councillor Christensen, Councillor DiManno, Councillor Olver, Councillor Poole, and Councillor Standish MOTION CARRIED 8.0 CORRESPONDENCE No Correspondence was received for this meeting. 9.0 NEW/URGENT BUSINESS No New/ Urgent Business was scheduled as part of this meeting. Minutes approved by: Page 4 of 5 Item #: 3.1 Governance and Finance Committee Virtual Regular Meeting Unapproved 2021 April 12 10.0 CONFIDENTIAL ITEMS No Confidential Items were scheduled as part of this meeting. 11.0 ADJOURNMENT Moved by Councillor Standish That this meeting adjourn at 9:59 a.m. ROLL CALL VOTE: For: (7): Mayor Sorensen, Councillor Canning, Councillor Christensen, Councillor DiManno, Councillor Olver, Councillor Poole, and Councillor Standish MOTION CARRIED _____________________ _______________________ Karen Sorensen Libbey McDougall Mayor Municipal Clerk Minutes approved by: Page 5 of 5 Item #: 7.1 BRIEFING Subject: 2021 Draft Banff National Park of Canada Management Plan Presented to: Governance and Finance Date: 2021 May 25 Committee Item #: 7.1 Submitted by: Randall McKay Manager, Strategic Initiatives + Special Projects That the Governance and Finance Committee receive this Briefing for the Corporate Record. BACKGROUND Reason