Minutes Village of Tahsis Meeting Committee of the Whole Date 16-NOV-20 Time 1:30 p. m. Place Munici al Hall - Council Chambers and b electronic means Present Mayor Martin Davis Councillor Bill Elder Councillor Sarah Fowler Councillor Lynda Llewellyn by video Councillor Cheryl Northcott by video Staff MarkTatchell, Chief Administrative Officer Mike Pearson, P. Eng, District Manager, Vancouver Island District, Ministry Guests of Transportation and Infrastructure (MoTI) by video Kellen Truant, Operations Manager, Courtenay Area Office, MoTI Ashley Cousens, Area Manager, Courtenay Area Office, MoTI Chris Cowley, Mainroad North Island Public None Call to Order Mayor Davis called the meeting to order at 2:00 p. m. Mayor Davisacknowledged and respected that Council is meeting upon Mowachaht/ Muchalaht territory Introduction of Late Items None. A roval of the A enda Fowler: COW 068/2020 THAT the Agenda for the November 16, 2020 Committee of the Whole meeting be adopted as presented. CARRIED Business Arising Ministry of Transportation and Infrastructure Update on Head Bay Forest Service Road Maintenance and Improvements Fowler: COW 069/2020 THAT the Ministry of Transportation and Infrastructure presentation and CARRIED update be received. Ministry staff delivered a powerpoint presentation on the Head Bay Forest Service Road and plans for maintenance and improvement. A discussion regarding Council's concerns about the road condition and overall maintenance. Ministry staff advised that there were no plans for add or replace any of the chip seal sections. Ministry staff agreed to follow up on disclosing inspection, monitoring and audit reports prepared by Ministry staff and other matters. Adjournment Fowler: COW 070/2020 THAT the meeting adjourn at 3:30 p. m. CARRIED Certified correct this 1st Day of December, 2020 Corporate Officer Vancouver Island District Mike Pearson, P. Eng., District Manager Kellen Truant, Operations Manager North Island November 2020 Agenda: • MoTI and Vancouver Island District Overview • Service Area 3 (North Island) Maintenance Overview • 2019/20 Accomplishments • Questions SA3 - North Island SA2 - Central Island SA1 - South Island • Cook Creek Rd to Port Hardy & all Northern Islands Yard Locations: • Highway19, 19A, 28, and 30. • Approx. 3474 lane km and 312 structures Port McNeill • Mainroad North Island; Oct 1, 2018; $19.5M Sayward Campbell River • 9 yard locations across SA3 Quadra Island Cortez Island Gold River Cumberland Denman Island Hornby Island Key Contacts Ministry (TMCBC 1-800-550-4997 OR 511 OR Drivebc.ca ) • Mike Pearson, District Manager ([email protected] ) • Kellen Truant, Operations Manager SA3 ([email protected]) • Ashley Cousens, Road Area Manager ([email protected]) Mainroad North Island (24hr hotline 1-877-215-7122) • Chris Cowley, General Manager • Justin Burgers, Operations Manager 2019/2020 Accomplishments Head Bay FSR • Delineator Installation, Ditching, Grading/Graveling, Base Repairs • Rip Rap Install • Patching • 6 new culverts (underway) Current Planning • Highway 28 Bridge replacement design – Elk River Bridge, Herber River Bridge, Cervus Creek Bridge • DriveBC webcams – Hwy 28 Crest Lake; new fuel cell power source and solar panels to improve camera reliability THANK YOU.