PORT AUTHORITY OF ALLEGHENY COUNTY REQUEST FOR PROPOSALS for a MOBILE TICKETING APPLICATION AND SUPPORTING SERVICES RFP NO. 18-07 Vendor Sourcing Category: PROFESSIONAL SERVICES Vendor Sourcing Sub-Category: PSITS - Pro-Information Technology PSSC - Pro Software Consulting October 2018 Port Authority of Allegheny County 345 Sixth Avenue, Third Floor Pittsburgh, Pennsylvania 15222-2527 Main Phone Number: (412) 566-5500 Port Authority of Allegheny County RFP No. 18-07 – Mobile Ticketing Application and Supporting Services Table of Contents 1.0 General Information ......................................................................................................................... 6 1.1 Introduction .................................................................................................................................. 6 1.2 Definitions ..................................................................................................................................... 6 1.3 Proposal Submission Schedule...................................................................................................... 9 1.4 RFP as Exclusive Basis for Proposal ............................................................................................. 10 1.5 Modifications, Deviations and Irregularities ............................................................................... 11 1.6 Conditions, Exceptions, Reservations or Understandings .......................................................... 11 1.7 Modification or Withdrawal of Proposals ................................................................................... 11 1.8 Form of Contract ......................................................................................................................... 12 1.9 Contractor Responsibility for Subcontractors ............................................................................. 12 1.10 Adverse Interest Law .................................................................................................................. 12 1.11 Pennsylvania’s Right-to-Know Law ............................................................................................. 12 2.0 Proposal Requirements ................................................................................................................... 12 2.1 General Requirements ................................................................................................................ 12 2.1.1 Letter of Transmittal/Proposal Requirements .................................................................... 12 2.1.2 Diverse Business (DB) Subcontract Participation ................................................................ 14 2.2 Overview of Proposer ................................................................................................................. 15 2.2.1 Description of Proposer ...................................................................................................... 15 2.2.2 Agent ................................................................................................................................... 15 2.2.3 Contractor/Subcontractor Percentage of Work ................................................................. 16 2.2.4 Joint Venture ....................................................................................................................... 16 2.2.5 Personnel and Operations Policies ..................................................................................... 16 2.3 Experience Record ...................................................................................................................... 16 2.4 Project Work Plan ....................................................................................................................... 17 2.4.1 Methodology ....................................................................................................................... 17 2.4.2 Flow Chart ........................................................................................................................... 17 2.5 Project Organization and Management Plan .............................................................................. 18 2.5.1 Description of Organization and Management Plan ........................................................... 18 2.5.2 Project Organizational Chart/Resumes ............................................................................... 18 2 Port Authority of Allegheny County RFP No. 18-07 – Mobile Ticketing Application and Supporting Services 2.5.3 Key Personnel Guarantee ................................................................................................... 18 2.5.4 Certification/License Requirements ................................................................................... 18 2.6 Summary of Costs ....................................................................................................................... 19 2.6.1 Payment Schedule ............................................................................................................... 19 2.6.2 Anticipated Term of Agreement ......................................................................................... 20 2.6.3 Thresholds ........................................................................................................................... 20 2.7 Appendix ..................................................................................................................................... 21 2.7.1 Service Provider Security Information Questionnaire ........................................................ 21 2.7.2 Financial Information .......................................................................................................... 21 2.7.2.1 Financial Statements ....................................................................................................... 21 2.7.2.2 Exceptions for Privately-Held Firms ................................................................................ 22 2.7.3 Certification of Proposer Regarding Debarment ................................................................ 23 2.7.4 Proposer/Subcontractor Data Form ................................................................................... 23 2.7.5 Resumes .............................................................................................................................. 23 2.7.6 Key Personnel Guarantee ................................................................................................... 23 2.7.7 Affirmative Action and Equal Opportunity Policy ............................................................... 23 2.7.8 Insurance Requirements ..................................................................................................... 23 2.7.9 Joint Venture Requirements ............................................................................................... 23 3.0 Proposal Selection Process ............................................................................................................. 23 3.1 Evaluation Committee ................................................................................................................ 24 3.2 Proposal Evaluation Criteria ........................................................................................................ 24 3.3 Evaluation Procedures ................................................................................................................ 25 3.4 Finalization of Agreement ........................................................................................................... 26 3.5 Contract Award ........................................................................................................................... 27 3.6 Failure to Execute a Contract ...................................................................................................... 27 3.7 Acceptance / Rejection of Proposers .......................................................................................... 27 3.8 Cancellation of Procurement ...................................................................................................... 27 3.9 Authority Protest Procedures ..................................................................................................... 27 4.0 Scope of Services............................................................................................................................. 27 4.1 General Information ................................................................................................................... 27 4.2 Technical Requirements .............................................................................................................. 28 4.3 Functional Requirements ............................................................................................................ 29 4.3.1 Set Up and Account Management ...................................................................................... 29 3 Port Authority of Allegheny County RFP No. 18-07 – Mobile Ticketing Application and Supporting Services 4.3.2 Purchases ............................................................................................................................ 30 4.3.3 Transit Pass Programs and Additional Functions ................................................................ 30 4.3.4 Validation and Cancellation ...............................................................................................