CYNGOR TREF BAE COLWYN BAY OF COLWYN TOWN COUNCIL Mrs Tina Earley, PSLCC, Clerk & Finance Officer/Clerc a Swyddog Cyllid Cyngor Tref/Town Hall, Ffordd Rhiw Road, Bae Colwyn Bay, L L29 7TE Ffôn/Telephone: 01492 532248 Ebost/Email: [email protected] www.colwyn-tc.gov.uk Ein Cyf: TE/RD 0ur Ref: TE/RD 12 fed Ionawr 2021 12th January 2021 Annwyl Syr/Fadam Dear Sir/Madam Gŵys: Summons: Fech gwysir i fod yn bresennol mewn Cyfarfod You are summoned to attend a meeting of the o Gyngor Tref Bae Colwyn a gynhelir o hirbell Bay of Colwyn Town Council , to be held (trwy Zoom), am 6.30 p.m. nos Lun, 18 fed remotely (via Zoom) at 6.30 pm on Monday Ionawr 2021 .. 18 th January 2021. I ymuno yn y cyfarfod dilynwch y To join the meeting please follow the cyfarwyddiadau a anfonwyd yn yr e-bost sydd instructions sent in the accompanying e-mail. gyda hwn os gwelwch yn dda. Cysylltwch âr Please call the Clerk on 01492 532248 if you Clerc ar 01492 532248 os ydych angen ir require the log-in details for the meeting to be manylion mewngofnodi ar gyfer y cyfarfod cael sent to you. eu hanfon atoch. Yours faithfully Yr eiddoch yn gywir, Clerk to the Council Clerc y Cyngor AGENDA Cymraeg 1. Ymddiheuriadau am Absenoldeb: (a) Cynnal ennyd o dawelwch er cof am y Cynghorydd Gaye Howcroft-Jones (b) Cael unrhyw ymddiheuriadau am absenoldeb. 2. Cyhoeddiadau: Cael unrhyw gyhoeddiadau gan y Maer. 3. Datgan Cysylltiadau: Fe atgoffir pob aelod or angen iddynt ddatgan unrhyw gysylltiadau personol a / neu gysylltiadau syn rhagfarnu, a natur y fath gysylltiadau. 4. Cofnodion: (a) Cael, cymeradwyo a llofnodi cywirdeb cofnodion: (i) Cyfarfod arferol diwethaf y Cyngor a gynhaliwyd ar 7 fed Rhagfyr 2020.(Copi gyda hwn) (b) Derbyn a nodi cofnodion y cyfarfodydd a ganlyn: (i) Cyfarfodydd y Pwyllgor Amcanion Cyffredinol a Chynllunio a gynhaliwyd ar 15 fed Rhagfyr 2020 a 12 fed Ionawr 2021 (drafft - i ddilyn). (ii) Cyfarfodydd y Pwyllgor Polisi a Chyllid a gynhaliwyd ar 6 ed Ionawr ar 13 eg Ionawr 2021 (drafft - i ddilyn). (Copïau gyda hwn) (c) Tîm Ymateb i Argyfyngau Pandemig (TYAP): Nodi mai dim ond pan fydd mater o frys yn codi bydd y TYAP yn cyfarfod ac ni chynhaliwyd cyfarfod ers cyfarfod diwethaf y Cyngor. 5. Materion yn Codi or Cofnodion Hynny: (a) Cofnod 163/20(b) Safle Gwag ar y Cyngor: Nodi na chafwyd unrhyw alwad am etholiad ar gyfer y safle gwag yn Ward Eirias ac ystyried / cytuno ar y drefn cyfethol. (b) Cofnod 167/20(b) Gwaith ar Neuadd y Dref: Cael unrhyw ddiweddariad gan y Clerc. (c) Cofnod 167/20(d) Archwilio Cymru: Cael y diweddariad am yr archwiliad cylchol 3 blynedd a nodi fe gynhelir cyfarfod or Is-Bwyllgor Archwilio yn ddiweddarach y mis hwn. (d) Cofnod 167/20(e) Llesiant Cymunedol: Cael diweddariad byr ar lafar gan y Clerc. (e) Cofnod 17/20(a) - Prosiect Diffibriliwr Hen Golwyn: Cymeradwyo talu lwfans ward y Cynghorydd Barton (£600) i Gymdeithas Trigolion Hen Golwyn, i barhau gydar gwaith o gael lleoliad am ddifibrilwr ychwanegol yn Hen Golwyn. (f) Cofnod 188/20(a)(iv) Grant Chwarae: Cael adroddiad ar lafar gan y Clerc a rhoi awdurdod i gyflwyno cais. (g) Cofnod 193/20(a) - Grantiau Bychan: Cymeradwyo talu grant bychan i ymgeisydd D1 (fel y dangosir yn Atodiad E'r cofnodion) a gwrthod cais E1. (h) Grantiau am Ddigwyddiadau: Cymeradwyo'r cynigion am grantiau am ddigwyddiadau fel y dangosir yng Nghofnodion Cyfarfod Arbennig y Pwyllgor Polisi a Chyllid a gynhaliwyd ar 13 eg Ionawr (i ddilyn). (i) Grantiau Mawr: Cymeradwyo grantiau mawr 2021/22 fel y dangosir yng Nghofnodion Cyfarfod Arbennig y Pwyllgor Polisi a Chyllid a gynhaliwyd ar 13 eg Ionawr (i ddilyn). (j) Ystyried unrhyw argymhellion o gyfarfod Pwyllgor Amcanion Cyffredinol a Chynllunio a gynhaliwyd ar 12 fed Ionawr 2021. (Cofnodion drafft i ddilyn). (k) Nodi penderfyniadaur Pwyllgorau fel y maent yn ymddangos yn y Cofnodion. 6. Yr Amcangyfrifon Blynyddol: (a) Ystyried argymhellion y Pwyllgor Polisi a Chyllid ynglŷn âr cyfraniadau am wasanaethau CBS Conwy yn 2021/22 (gweler Atodiad B y cofnodion) (b) Ystyried a chymeradwyo Amcangyfrifon Blynyddol Incwm a Gwariant 2021/22 (Copi gyda hwn) (c) Cymeradwyo argymhelliad y Pwyllgor Polisi a Chyllid i rewir cais am archebiant cyfwerth a Band D i fod yn £41.74 (£484,000) ar gyfer 2021/22. (d) Rhoi awdurdod ir Clerc i gwblhau a chyflwynor ffurflen gais archebiant blynyddol. (Copïau gyda hwn) 7. Tal am Logi Ystafelloedd: Cael manylion am y prisiau presennol ac ystyried a ddylid codir prisiau ar gyfer 2021/22. (Adroddiad i ddilyn). 8. Amserlen Cyfarfodydd 2020/21: Cael yr amserlen drafft o gyfarfodydd, i gael eu cymeradwyo yn y Cyfarfod Blynyddol. (I ddilyn) 9. Llywodraeth Cymru: Cael ac ystyried unrhyw ohebiaeth 10. Cyngor Bwrdeistref Sirol Conwy (CBSC): Cael ac ystyried yr ohebiaeth ganlynol: Grŵp Traws Sector Adnewyddu ar ôl Covid - nodiadau o gyfarfod a gynhaliwyd yn Rhagfyr. Cynnig gan Bryn Shiland i wario £60,000 o gyllideb offer chwaraer Cyngor Tref 2020/21 (£66,500) 11. Un Llais Cymru: Cael ac ystyried gwybodaeth am Ddiwrnod Gweithwyr Rheng Flaen Gofal Cymdeithasol GIG. (Copi gyda hwn) 12. Gwobrwyo Gwirfoddolwyr: a) Ystyried amnewid gwobrwyon 2020/21 gyda gwobrwyon arbennig i wirfoddolwyr cymunedol Covid-19 ac i gyflwyno'r rhain gydar gwobrwyon a ohiriwyd yn 2019/20. b) Ystyried penodi aelod newydd ir Pwyllgor i gymryd ller Cynghorydd B. Barton. AGENDA English 1. Apologies for Absence : (a) To hold a brief period of silence, in memory of Councillor Gaye Howcroft-Jones. (b) To receive any apologies for absence. 2. Announcements: To receive any announcements from The Mayor. 3. Declarations of Interest : Members are reminded that they must declare the existence and nature of any personal and/or prejudicial interests. 4. Minutes : (a) To receive, approve and sign as a correct record the minutes of: (i) The last ordinary Meeting of the Council, held on 7 th December 2020. (Copy herewith) (b) To receive and note the minutes of the following meetings: (i) The General Purpose & Planning Committee meetings, held on 15 th December 2020 and 12 th January 2021 (draft to follow). (ii) The Policy & Finance Committee meetings held on 6 th January and 13 th January 2021 (draft to follow. (Copies herewith) (c) Pandemic Crises Response Team (PCRT): To note that the PCRT is now only meeting if anything urgent arises, and no meetings have taken place since the last Council meeting. 5. Matters Arising from Those Minutes: a) Min. 163/20(b) Council Vacancy: To note that no election was called for the vacancy in Eirias Ward and consider/agree the co-option procedure. b) Min. 167/20(b) Town Hall Works: To receive any update from the Clerk. c) Min. 167/20(d) Audit Wales: To receive the update on the 3 yearly cycle for audit and note that the Audit Sub-Committee will be convened later this month. d) Min. 167/20(e) Community Wellbeing: To receive a brief verbal update from the Clerk. e) Min. 17/20(a) Old Colwyn Defibrillator Project: To approve payment of Cllr Bartons ward allowance (£600) to Old Colwyn Residents Association, to continue the work to find a location for an additional defibrillator in Old Colwyn. f) Min. 188/20(a)(iv) Play Grant: To receive a verbal report from the Clerk and authorise submitting an application. g) Min. 193/20(a) Small Grants: to approve payment of a small grant to applicant D1 (as detailed in Schedule E to the minutes) and decline application E1. h) Events Grants: To approve grant offers for events, as detailed in the Minutes of the Special P&F Meeting held on 13 th January (to follow). (i) Large Grants: To approve large grants for 2021/22, as detailed in the Minutes of the Special Meeting of the P&F Committee (to follow). j) To consider any recommendations from the General Purpose & Planning meeting held on 12 th January 2021 (Draft minutes to follow). k) To note the resolutions of the Committees, as detailed in the Minutes. 6. Annual Estimates: (a) To consider the recommendations of the Policy & Finance Committee in respect of contributions for services to be delivered by Conwy CBC for 2021/22 (see Sch B to the minutes). (b) To consider and approve the Annual Estimates for Income and Expenditure for 2021/22. (Copy herewith) (c) To approve the recommendation of the Policy & Finance Committee to freeze the band D equivalent precept request at £41.74 (£484,000) for 2021/22. (d) To authorise the Clerk to complete and submit the annual precept requirement form. (Copies herewith) 7. Room Hire Charges: To receive details of the current charges and consider whether to apply any increase in charges for 2021/22 (Report to follow) 8. Timetable of Meetings for 2020/21: To receive the draft timetable of meetings, for approval at the Annual Meeting. (To follow) 9. Welsh Government: To receive and consider any correspondence. 10. Conwy CBC: To receive and consider the following correspondence: (a) Cross Sector Covid Renewal Group notes from a meeting held in December. (b) A proposal from Bryn Shiland for spending £60,000 of the Town Councils play equipment budget for 2020/21 (£66,500). 11. One Voice Wales: To receive and consider information about NHS Social Care Frontline Workers Day. (Copy herewith) 12. Volunteer Awards: a) To consider replacing the awards for 2020/21 with special Covid-19 community volunteer awards and to present these alongside the deferred awards for 2019/20. b) To consider the appointment of a new committee member, to replace Cllr B Barton.