MINUTES OF A MEETING OF THE CLARENCE CITY COUNCIL HELD AT THE COUNCIL CHAMBERS, BLIGH STREET, ROSNY PARK, ON MONDAY 24 FEBRUARY 2020 HOUR CALLED: 7.00pm PRESENT: The meeting commenced at 7.01pm with the Mayor (Ald D C Chipman) in the Chair and with Aldermen: B A Blomeley H Chong D Ewington R H James W Kennedy T Mulder J Peers S von Bertouch J Walker B Warren; present. 1. APOLOGIES L Edmunds (Leave of Absence) ORDER OF BUSINESS Items 1 – 13 IN ATTENDANCE General Manager (Mr I Nelson) Chief Financial Officer (Ms M Coleman) Group Manager Engineering Services (Mr R Graham) Manager Health and Community Development (Mr J Toohey) Manager City Planning (Mr R Lovell) Manager Communication and Strategic Development (Mr A Saddler) Executive Officer to the General Manager (Ms J Ellis) The Meeting closed at 9.40pm. CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 1 Prior to the commencement of the meeting, the Mayor made the following declaration: “I acknowledge the Tasmanian Aboriginal Community as the traditional custodians of the land on which we meet today, and pay respect to elders, past and present”. The Mayor also advised the Meeting and members of the public that Council Meetings, not including Closed Meeting, are audio-visually recorded and published to Council’s website. CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 2 COUNCIL MEETING MONDAY 24 FEBRUARY 2020 TABLE OF CONTENTS ITEM SUBJECT PAGE 1. APOLOGIES AND ATTENDANCE ..................................................................................................... 5 2. CONFIRMATION OF MINUTES ........................................................................................................ 5 3. MAYOR’S COMMUNICATION .......................................................................................................... 5 4. COUNCIL WORKSHOPS ................................................................................................................... 6 5. DECLARATIONS OF INTERESTS OF ALDERMAN OR CLOSE ASSOCIATE ......................................... 6 6. TABLING OF PETITIONS ................................................................................................................. 7 7. PUBLIC QUESTION TIME ................................................................................................................ 8 7.1 PUBLIC QUESTIONS ON NOTICE ...................................................................................... 8 7.2 ANSWERS TO QUESTIONS ON NOTICE ............................................................................. 8 7.3 ANSWERS TO PREVIOUS QUESTIONS TAKEN ON NOTICE ................................................ 8 7.4 QUESTIONS WITHOUT NOTICE ......................................................................................... 9 8. DEPUTATIONS BY MEMBERS OF THE PUBLIC .............................................................................. 11 9. MOTIONS ON NOTICE .................................................................................................................. 12 9.1 NOTICE OF MOTION - ALD MULDER VIDEO SURVEILLANCE ................................................................................................................. 12 9.2 NOTICE OF MOTION - ALD BLOMELEY CLARENCE’S FUTURE PLANNING SCHEME – COMMUNITY INFORMATION SESSIONS .................... 13 10. REPORTS FROM OUTSIDE BODIES ................................................................................................ 14 10.1 REPORTS FROM SINGLE AND JOINT AUTHORITIES ....................................................................... 14 • COPPING REFUSE DISPOSAL SITE JOINT AUTHORITY • TASMANIAN WATER CORPORATION • GREATER HOBART COMMITTEE 10.2 REPORTS FROM COUNCIL AND SPECIAL COMMITTEES AND OTHER REPRESENTATIVE BODIES .. 15 11. REPORTS OF OFFICERS ................................................................................................................ 39 11.1 WEEKLY BRIEFING REPORTS ....................................................................................................... 39 CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 3 11.2 DETERMINATION ON PETITIONS TABLED AT PREVIOUS COUNCIL MEETINGS ............................. 40 11.2.1 PETITION – SUBDIVISION APPLICATION 2019/003190 – 12 ST JOHNS CIRCLE, 9 PROSSERS ROAD AND 41 WELLINGTON STREET .......................................................................................... 40 11.3 PLANNING AUTHORITY MATTERS 11.3.1 DEVELOPMENT APPLICATION PDPLANPMTD-2020/006436 – 25 VASILI COURT, OAKDOWNS - OUTBUILDING .............................................................................................................................. 42 11.3.2 DEVELOPMENT APPLICATION PDPLANPMTD-2020/006688 – 2 ALMA STREET, BELLERIVE - DEMOLITION OF EXISTING DWELLING AND EXISTING TOILET BLOCK ........................................ 44 11.3.3 DEVELOPMENT APPLICATION PDPLANPMTD-2019/003190 – 12 ST JOHNS CIRCLE, 9 PROSSERS ROAD AND 41 WELLINGTON STREET, RICHMOND - 43 RESIDENTIAL LOTS, ROAD LOTS AND BALANCE ..................................................................................................................................... 46 11.3.4 DEVELOPMENT APPLICATION PDPLANPMTD-2019/005682 – 15 HOWRAH ROAD, HOWRAH - VISITOR ACCOMMODATION (10 ACCOMMODATION UNITS) ......................................................... 54 11.4 CUSTOMER SERVICE - NIL ITEMS 11.5 ASSET MANAGEMENT - NIL ITEMS 11.6 FINANCIAL MANAGEMENT - NIL ITEMS 11.7 GOVERNANCE 11.7.1 QUARTERLY REPORT TO 31 DECEMBER 2019 ............................................................................. 61 11.7.2 ADOPTION OF COUNCIL POLICY – MEMORIALS POLICY .............................................................. 62 11.7.3 COMMUNITY ENGAGEMENT POLICY ............................................................................................ 63 11.7.4 CITY HEART PROJECT .................................................................................................................. 64 12. ALDERMEN’S QUESTION TIME ..................................................................................................... 66 12.1 QUESTIONS ON NOTICE ................................................................................................. 66 12.2 ANSWERS TO QUESTIONS ON NOTICE ........................................................................... 66 12.3 ANSWERS TO QUESTIONS WITHOUT NOTICE – PREVIOUS COUNCIL MEETING .............. 67 12.4 QUESTIONS WITHOUT NOTICE ....................................................................................... 72 13. CLOSED MEETING ........................................................................................................................ 73 13.1 APPLICATIONS FOR LEAVE OF ABSENCE 13.2 TENDER T1302-19 CONCRETE – SUPPLY AND DELIVERY 2020-2021 CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 4 13.3 TENDER T1343-19 – ROSNY HILL ROAD PATHWAY UPGRADE 13.4 ANNUAL FOOTPATH RECONSTRUCTION PROGRAM 2020-2021 13.5 TENDER T1321-19 OCEANA DRIVE AND CARELLA STREET-ROAD RECONSTRUCTION WORKS CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 5 1. APOLOGIES AND ATTENDANCE Refer to cover page. 2. CONFIRMATION OF MINUTES (File No. 10/03/01) RECOMMENDATION: That the Minutes of the Council Meeting held on 3 February 2020, as circulated, be taken as read and confirmed. Decision: MOVED Ald Blomeley SECONDED Ald Peers “That the Minutes of the Council Meeting held on 3 February 2020, as circulated, be taken as read and confirmed”. CARRIED UNANIMOUSLY 3. MAYOR’S COMMUNICATION The Mayor reported on the following meetings and attendances since the last Council Meeting: • 4 February – Affordable Housing Announcement; • 6 February – Exhibition Opening; • 12 February – TasWater Meeting; • 16 February – Opening – Richmond Highland Gathering; • 18 February – Speaking Engagement – Lauderdale Probus Club; • 18 February – Great Hobart Mayors’ Forum; • 20 February – First Settlers Annual Floral Tribute; • 20 February – Update regarding Tasman Highway Traffic Solutions with DSG; • 21 February – Speaking Engagement – Rosny School for Seniors; • 21 February – Opening Riversdale Estate; and • 21 February – Tasmanian Leaders Program Graduation. CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 6 4. COUNCIL WORKSHOPS In addition to the Aldermen’s Meeting Briefing (workshop) conducted on Friday immediately preceding the Council Meeting the following workshops were conducted by Council since its last ordinary Council Meeting: PURPOSE DATE Boulevard Site Update City Heart Project Budget Process No Spray Register 11 February Presentation by DPZ Community Engagement Policy Consultation South Arm Skate Park Acoustic Assessment Lindisfarne Pedestrian Safety 17 February RECOMMENDATION: That Council notes the workshops conducted. Decision: MOVED Ald von Bertouch SECONDED Ald Kennedy “That the Recommendation be adopted”. CARRIED UNANIMOUSLY 5. DECLARATIONS OF INTERESTS OF ALDERMAN OR CLOSE ASSOCIATE In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2015 and Council’s adopted Code of Conduct, the Mayor requests Aldermen to indicate whether they have, or are likely to have a pecuniary interest (any pecuniary benefits or pecuniary detriment) or conflict of interest in any item on the Agenda. INTEREST DECLARED: NIL. CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 7 6. TABLING OF PETITIONS Nil. CLARENCE CITY COUNCIL – 24 FEBRUARY 2020 8 7. PUBLIC QUESTION TIME Public question time at ordinary Council meetings will not exceed 15 minutes. An individual may ask questions at the meeting. Questions may be submitted to Council